I. EXPENDITURES Reported in Canadian dollars? Yes _____ No _X_

    1-2. Computer Files, Electronic Serials and Search Services.

Questions 1 and 2 are intended to gather as complete a picture as possible of expenditures for electronic resources and services. Please use the Comments section to indicate any such expenditures you believe not to be covered by these questions. For each question, use the following general inclusion and exclusion guidelines:

        Include expenditures for: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc. Also include expenditures for materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services, fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted, and equipment costs when they are inseparably bundled into the price of the information product.

        Exclude expenditures for: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in question 3, and library system software and software used only by the library staff, which should be reported in question 4.

    1. Computer Files (one-time/monographic purchase) $ ___279,157_

    Report expenditures that are not current serials (i.e. are non-subscription, one-time, or monographic in nature) for software and machine-readable materials considered part of the collections. Examples include periodical backfiles, literature collections, one-time costs for JSTOR membership, etc.

        Report expenditures from any of these categories from the 2001/2002 ARL Statistics Questionnaire: Monographs, Other Library Materials, Miscellaneous, or Other Operating Expenditures.

    2. Electronic serials (on-going/leases/subscriptions) $ __2,733,319_

    Report subscription expenditures (or those which are expected to be ongoing commitments) for serial publications whose primary format is electronic or for online searches of remote databases such as OCLC FirstSearch, DIALOG, Lexis-Nexis, etc. Examples include paid subscriptions for electronic journals and indexes/abstracts available via the Internet, CD-ROM serials, and annual access fees for resources purchased on a "one-time" basis, such as literature collections, JSTOR membership, etc.

        Include expenditures that were reported as part of Current Serials on line 17 of the 2002/2003 ARL Statistics Questionnaire, or which were reported as part of Monographic, Other Library Materials, Miscellaneous, or Other Operating Expenditures.

            2a. Electronic indexes and reference tools (Optional) $ __168,415_

        Include subscription expenditures for purchase of or access to reference tools such as encyclopedias, almanacs, indexes and abstracts; exclude expenditures for indexes and abstracts which include substantial access to ASCII text or full images of serial content, which should be reported in question 2b.

            2b. Electronic full text periodicals (Optional) $ ____639,395_

        Include: subscription expenditures for access to electronic versions of scholarly journals unless inseparably bundled with print subscription costs; expenditures for e-journal "aggregation" services; expenditures for indexes and abstracts which include substantial access to the ASCII text or full images of serial content.

NOTE: When supplying optional data, figures for 2a and 2b should equal the figure reported in 2.

    3. Bibliographic Utilities, Networks, and Consortia

Because it is increasingly common for ARL Libraries to enter into consortial arrangements to purchase access to electronic resources, both "Library" and "External" expenditure blanks and instructions are provided. Please use the Comments section to describe expenditures that you believe are not covered by the question, or situations that do not seem to fit the instructions.

            3a. Library Expenditures $ ____366,391_

    Report expenditures paid by the Library for services provided by national, regional, and local bibliographic utilities, networks, and consortia, such as OCLC and RLG, unless for user database access and subscriptions, which should be reported in Questions 1 or 2.

        Include only expenditures that are part of Other Operating Expenditures on line 26 of the 2001/2002 ARL Statistics Questionnaire.

            3b. External Expenditures $ _1,437,798_

    If your library receives access to computer files, electronic serials or search services through one or more centrally-funded system or consortial arrangements for which it does not pay fully and/or directly (for example, funding is provided by the state on behalf of all members), enter the amount paid by external bodies on its behalf. If the specific dollar amount is not known, but the total student FTE for the consortium and amount spent for the academic members are known, divide the overall amount spent by your institution’s share of the total student FTE.

    4. Computer Hardware and Software $ ____1,091,886_

Report expenditures from the library budget for computer hardware and software used to support library operations, whether purchased or leased, mainframe or microcomputer, and whether for staff or public use. Include expenditures for: maintenance; equipment used to run information service products when those expenditures can be separated from the price of the product; telecommunications infrastructure costs, such as wiring, hubs, routers, etc.

        Include only expenditures that are part of Other Operating Expenditures on line 26 of the 2001/2002 ARL Statistics Questionnaire.

    5. Document Delivery/Interlibrary Loan $ _____19,819_

    Report expenditures for document delivery and interlibrary loan services (both borrowing and lending). Include fees paid for photocopies, costs of telefacsimile transmission, royalties and access fees paid to provide document delivery or interlibrary loan. Include fees paid to bibliographic utilities if the portion paid for interlibrary loan can be separately counted.

        Include only expenditures that are part of Miscellaneous Materials Expenditures on line 19 or Other Operating Expenditures on line 26 of the 2002/2003 ARL Statistics Questionnaire.

    II. ELECTRONIC ACCESS

The library's online catalog is defined for the purposes of this survey to include all online, publicly-accessible catalog databases for main and branch libraries, and any other databases that catalog library holdings (e.g. documents, manuscripts) that may have been mounted as integral components of the library information system (i.e., choices on the menu viewed by users).

    6. Number of records of locally owned materials in local online catalog __3,207,963_

Report the number of bibliographic records in your local online catalog representing materials owned by your campus, including branch libraries on campus. Include both "shelflisted" records and documents or other item records that have been integrated in the OPAC. Exclude order and acquisitions records; include preliminary, partial or in-process records if the items represented could be made available to a user. In general, it is assumed that one record represents one title. Include records for materials in a storage building off- or on-campus if those materials were originally, and continue to be, owned entirely by your campus. Exclude records for non-local materials to which you have access through resource-sharing agreements, such as materials at the Center for Research Libraries or in a multi-campus facility. If you have loaded records for individual articles from periodical indexes, such as the Wilson indexes or MEDLINE, exclude those records from the count.

    7. Percentage of cataloged library holdings represented by OPAC records ________99%_

Referring to the figure you gave in Question 6; indicate approximately what percentage the OPAC figure is of the total number of existing cataloged titles in the library. Do not consider manuscripts or special collections that never received cataloging. The intent is to indicate the degree to which the library has "converted" its manual catalogs, and thus the degree to which information about the library holdings is potentially accessible to other libraries and remote users. You may report a rough or rounded-off estimate, e.g. "85%."

 

    III. IN-HOUSE USE

    8. Number of in-house uses of materials* ____494,771_

            Figure based on sampling?  Yes

Answer with the total number for the fiscal year 2002/2003. Sampling may be used to extrapolate to a full year from a typical week or month. Report the number of in-house uses of hard-copy materials. "In-house use" is defined as the use of items from the library's collection in the library building, without being formally charged to a patron. Include uses that occur in conjunction with photocopying and open reserve collections. Include the use of reference books, periodicals, book stock,
and all other library materials (print, microform, or other) that are used WITHIN the library. Exclude uses of electronic reference sources.

    IV. SERVICES HOURS AND STAFFED SERVICES POINTS

    9. Number of staffed library service points __27_

Count the number of staffed public service points in the main library and in all branch libraries reported in this inventory, including reference desks, information desks, circulation, current periodicals, reserve rooms, reprographic services (if staffed as a public facility), etc. Report the number of designated locations, not the number of staff.

    10. Number of weekly public service hours ________121.5_

Report an unduplicated count of the total public service hours per typical full-service week (i.e., no holidays or other special accommodations) across both main library and branches using the following method (corresponds to IPEDS): If a library is open from 9:00 a.m. to 5:00 p.m. Monday through Friday, it should report 40 hours per week. If several of its branches are also open during these hours, the figure remains 40 hours per week. Should Branch A also be open one evening from 7:00 p.m. to 9:00 p.m., the total hours during which users can find service somewhere within the system becomes 42 hours per week. If Branch B is open the same hours on the same evening, the count is still 42, but if Branch B is open two hours on another evening, or remains open two hours later, the total is then 44 hours per week. Exclude 24-hour unstaffed reserve or similar reading rooms. The maximum total is 168 (i.e., a staffed reading room open 7 days per week, 24 hours per day).

   5. COMMENTS AND/OR FOOTNOTES

#4.  Expenses were reduced significantly due to the termination of leased computers in FY 01/02.  Lease expenses in FY 02/03 were for final payments and the shipment of hardware.  Less was spent on equipment leases and fewer workstations were replaced in FY 02/03.