Electronic Resources Acquisitions Coordinator

As a member of the Acquisitions Department, the Electronic Resources Acquisitions Coordinator provides leadership in the procurement of electronic resources for the Duke University Libraries. Working in a changing and flexible environment, s/he manages the acquisitions and licensing of new electronic databases and journals as well as the renewal of existing subscriptions. To successfully perform the job, s/he must work closely with vendors, Technical and Public Services staff, the Professional School Libraries, and consortia partners.


  1. In collaboration with subject specialists, Technical Services staff, and vendors, takes a lead role in the trials, acquisitions and licensing of new electronic resources, primarily databases and journals.
  2. In collaboration with the Head of Acquisitions and the library’s licensing team, manages the licensing process and workflow, participating in vendor negotiations, monitoring the progress of negotiations, investigating and documenting resolution of licensing issues.
  3. Working closely with subject specialists and Accounting, manages the renewal process for currently subscribed electronic databases and journals.
  4. Works closely with Technical and Public Services staff to establish effective workflows for the complete lifecycle of electronic resources; contributes to their implementation and improvement in IBM’s Business Process Manager software.
  5. Develops and implements plans for the efficient and effective processing and maintenance of licensing data.
  6. Serves as the lead respondent for acquisitions-related electronic resources troubleshooting.
  7. Coordinates with the Office of Information Technology efforts to resolve security breaches by unauthorized users of our subscribed electronic resources.
  8. Provides electronic resources acquisitions support to facilitate Duke’s global programs.
  9. Represents library on acquisitions-related OLE teams.
  10. Serves on and/or leads library and consortia committees related to electronic resources acquisitions.
  11. Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity.
  12. Other duties as assigned

Supervisory Responsibilities

  • May supervise student assistants in the acquisitions of electronic resources.


It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity.


Required: Master’s degree in Library Science from an ALA-accredited program. or combination of experience and advanced academic degree appropriate for the position. 


Required: At least three years of relevant experience in acquisitions and/or management of electronic resources; familiarity with electronic resource licensing and negotiating; technical proficient with library systems and data; excellent oral and written communications skills; flexibility and high degree of comfort with change; and extensive experience with the acquisitions modules of Integrated Library Systems. 

Preferred:  Project management experience or training, proficiency with Aleph, OCLC, Serials Solutions 360 Core, Kuali OLE and GOKb.

Working Conditions

  • Must be able to lift 30 pounds
  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible 
  • Frequent bending, crouching, stooping
  • Normal office environment
  • Occasional weekend shifts required

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary and Benefits

Salary and rank dependent on qualifications and experience. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training. 


Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the William R. Perkins Library and its branches: Rubenstein Rare Book and Manuscript Library, Lilly, Music, and the library at the Duke Marine Laboratory in Beaufort.  Duke’s library holdings of 6.1 million volumes are among the largest of private universities in the United States.

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business. 

Duke offers a comprehensive benefit packages which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.


Send cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references to: Teresa Tillman, Library Human Resources, at library-jobs@duke.edu.  Please include E-RESOURCES in the subject line.  Review of applications will begin in July and will continue until the position is filled. 

Applications which are missing any of the components listed above will not be reviewed.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.