Technical Services Archivist

Under the direction of the Head, Technical Services and in close consultation with the University Archivist, provides leadership for the accessioning, arrangement, description and preservation of Duke University records.  Participates in and manages the processing of Duke University related collections, including assigning, managing, and reviewing the technical services work of interns and student assistants. This position plays a leadership role in the Technical Services Department, serving on the Rubenstein Library Technical Services Management Team and overseeing the accessioning and processing work of the technical services staff supporting the Hartman and Bingham centers in the Rubenstein Library.


Processing (75%)

  • Performs processing and description of archival and manuscript collections related to University Archives in all formats, including paper-based and electronic records; analyzes archival and manuscript collections to determine their organization, arrangement, preservation and description needs; implements appropriate processing procedures in accordance with local policy and national standards; prepares descriptive tools for collections. 
  • Screens new accessions for student records and other restricted materials; must recognize and restrict confidential information according to the FERPA and university policies on access to records.
  • Creates finding aids and catalog records using collection management database and integrated library system. 
  • Coordinates, manages and reviews the processing work of student assistants, interns, and project staff.
  • Manages holdings information for University Archives materials to ensure  intellectual control of records at multiple locations.

Management (20%)

  • Serves as a member of the Technical Services Management Team.
  • Participates in the planning, review, and implementation of the department’s mission, goals, and technical procedures. 
  • Directly supervises processing staff, graduate student interns, student assistants, and volunteers.  Provides back-up supervision for the accessioning assistant.
  • Co-manages the technical services archivists of the Hartman and Bingham centers in conjunction with the directors of those centers.

Other Duties (5%)

  • Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity.
  • Participates in library and campus committees, professional organizations, and the greater academic community as appropriate.
  • Participates in the weekend rotation of Rubenstein Library research services.
  • Conducts and contributes to departmental outreach when needed, such as presentations, exhibits, and publications.
  • Performs special projects and other duties as assigned.

Supervisory Responsibilities

  • Supervises the work of two FTE, graduate interns and assistants, project staff, student assistants, and volunteers.


It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity. In addition, managers and supervisors are expected to help develop a common vision by providing clear direction and priorities, clarifying roles and responsibilities, and promoting mutual understanding through effective communication.  They are also expected to take the time to effectively plan and evaluate performance, provide feedback, recognition and coaching, and develop employees to achieve their personal and organizational goals.  


Required: ALA-accredited MLS or advanced degree in history, cultural studies, or a related field.


Required: A minimum of two years’ experience arranging and describing archival materials; experience managing staff; proficiency in archival and library technologies and standards, including MARC and EAD; effective analytical and writing skills; flexibility and capacity to thrive in a rapidly changing environment; excellent interpersonal and verbal communication skills; and ability to work independently and as a member of a team.

Preferred: Experience working in an academic research library; experience working with institutional records and screening collections for restricted content; experience with Archivists’ Toolkit and/or ArchivesSpace; familiarity with accessioning and processing electronic records; knowledge of non-MARC metadata standards.

Working Conditions

  • Must be able to lift 40 pounds and unpack, shelve and shift large quantities of library materials;
  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible
  • Frequent bending, crouching, stooping
  • Normal office environment
  • Occasional weekend shifts required 
  • Occasional travel required

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary and Benefits

Salary and rank dependent on qualifications and experience. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.


Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the William R. Perkins Library and its branches: Rubenstein Rare Book and Manuscript Library, Lilly, Music, and the library at the Duke Marine Laboratory in Beaufort.  Duke’s library holdings of 6.1 million volumes are among the largest of private universities in the United States.

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business. 

Duke offers a comprehensive benefit packages which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at:


Send cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references to: Teresa Tillman, Library Human Resources, at  Please include TS ARCHIVIST in the subject line.  Review of applications will begin in August and will continue until the position is filled.

Applications which are missing any of the components listed above will not be reviewed.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.