Data Management Guide

Managing your data

The data management process

Thinking it through from the beginning to the end of your project life-cycle

Storage & backup

Ask your IT provider to discuss how to include appropriate data management practices into planning for data storage and backup

Metadata

Describing your data to facilitate later use

Data archiving & preservation

Making sure your data is around for a long time

Sharing your data

Data repositories

Places to deposit and share your data

Licensing & intellectual property

How may others use your data?

Data citation 

Get help at Duke

This website will help get you started with information on the effective management of data you are creating through your research — including developing a data management plan for your grant or project proposal, archiving data at the end of your project and sharing data with other researchers as appropriate.

If you're a member of the Duke community, Perkins Library Data and Visualization Services is available to help you with your data management planning. Contact askdata@duke.edu or view our walk-in consulting schedule.  We can advise you and connect you with others who may be able to provide the support you need to execute your data management plans.

See other sources of help at Duke related to data management.



Data consultation



Get additional help

Some sources of guidance on data management from other universities:

Why manage & share data?

Funding Agency Requirements

Many funding agencies require data management plans for different reasons. Tailor your plan to the goals and requirements of the funding agency. Funders often ask how you will:

  • Protect confidentiality, consent & safety of research subjects
  • Promote data sharing & transparency
  • Support efforts to verify & replicate findings

Transparency & Replication

  • Replication relies on clear documentation of data and changes used in analyses
  • Reuse of data for new applications is common in most disciplines
  • Requests for data may follow from publication of results, and advance preparation simplifies the response process

Data Preservation & Annotation

  • Documentation of data items and structure at the time of compilation reduces the time needed to understand data organization and contents should the data be needed in future
  • Duke requires the retention of research data and pertinent notes for at least 5 years after completion of a project
  • Early attention to data documentation and preservation plans reduces the effort required to transition to permanent storage
  • Changes in research staff impact the progression of a research project to a lesser extent with clear documentation and planning
  • Preservation in a data repository provides an additional backup for your research data

Citations & Recognition

Data repositories provide another route to the discovery of your research and can increase the visibility of your work, especially when used widely