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Inventory of the Sarabande Books Records, 1992-2009

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Descriptive Summary

Title
Sarabande Books Records, 1992-2002
Creator
Sarabande Books
Extent
About 66 Linear Feet
44,208 Items
Repository
Rare Book, Manuscript, and Special Collections Library, Duke University
Language
English.
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Administrative Information

Access Restrictions
Collection is restricted.
In addition, some of the materials in this collection are not immediately accessible, because they require further processing before use.
Patrons must sign the Acknowledgment of Legal Responsibility and Privacy Rights form before using this collection.
Also, all or portions of this collection may be housed off-site in Duke University's Library Service Center. Consequently, there may be a 24-hour delay in obtaining these materials.
Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection.
Use Restrictions
The copyright interests in this collection have not been transferred to Duke University. For more information, consult the copyright section of the Regulations and Procedures of the Rare Book, Manuscript, and Special Collections Library.
Preferred Citation
[Identification of item], Sarabande Books Records, Rare Book, Manuscript, and Special Collections Library, Duke University.
Provenance
The Sarabande Books Records were received by the Rare Book, Manuscript, and Special Collections Library as a purchase in 2000-2003, and as a gift in 2009.
Processing Information
Processed by Lisa Stark and Ruth E. Bryan
Completed August 9, 2000 and February 16, 2001
Additions minimally processed by Allan Maule; Danielle McGregor; Elizabeth Arnold
Last updated March, 2009
Encoded by Ruth E. Bryan; Joshua A. Kaiser; Meghan Lyon
This finding aid is NCEAD compliant.
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Biographical Note

Sarabande Books is a non-profit literary press publishing poetry and fiction. It was established in 1994 by Sarah Gorham in Louisville, Kentucky.

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Collection Overview

This collection (accession #2000-0306) (4150 items, dated 1992-1996) documents the founding of the company. Many files mention editor and president Sarah Gorham and include start-up files, correspondence and author files, marketing materials, financial records, and other materials generated by the press. Also includes Gorham's memoir written during the first days of the press; files on prizes offered by the press (the Mary McCarthy Prize for short fiction and the Kathryn A. Morthon Prize for poetry); correspondence with authors Jane Mead, Lee Martin, Richard Frost, Sharon Bryan, Laura Jenson, Medbh McGuckian, and Liliana Ursu; and correspondence with Sallie Bingham about the formation of the press. Acquired as part of the Sallie Bingham Center for Women's History and Culture.
The addition (accession #2001-0022) (2911 items, 4.4 linear feet; dated 1996-1997) continues to document the company's activities. Materials include correspondence files; author files; sales and marketing files; 24 color and 4 black-and-white photographs; 11 electronic (computer) files; and material relating to Sarabande's non-profit operations from 1996 to 1997. Much of the correspondence tracks letters to and from Sallie Bingham and Sarah Gorham. Authors represented include Dick Allen, Brian Griffin, Sharon Solwitz, Belle Waring, and Baron Wormser.
The addition (accession #2002-0062) (2260 items, 6.3 linear feet; dated 1996-1998) comprises primarily author binders, files, and correspondence (1996-1998); and marketing and sales records, including examples of advertisements and reviews (1998). Also includes correspondence between Sallie Bingham and Sarah Gorham (1998); poetry and fiction galleys; documents related to the press' nonprofit activities, including 2 audio cassette tapes and paper records documenting board meetings (1998); 2 color and 10 black-and-white photographs and 1 black-and-white negative; and 18 electronic (computer) files originally received on one 3.5" diskette. Authors represented include Cathleen Hagenston, James Kimbrell, Stefanie Marlis, Shara McCallum, Jean Valentine, and Kate Walbert.
The addition (accession #2003-0021) (2,300 items, 5.30 linear feet; dated 1995-2002) consists largely of author files (1997-2000) and printed material comprising journals and review publications (1998-1999). Also includes office correspondence (1995-2002); sales analyses, grant proposals, and marketing files (1996-2001); and documents related to conferences and events, special projects, board meetings, and nonprofit activities.
Addition (2004-0018) (4000 items, 6.6 lin. ft.; dated 1999-2001) includes author binders and files, correspondence, financial and marketing archives, and manuscript galleys. This accession is closed to researchers.
Addition (2005-0019) (3695 items, 6.0 lin. ft.; dated 2000-2001) primarily comprises authors' binders, including incoming and outgoing correspondence, as well as typescript drafts and galleys. Also includes reviews, press releases, and advertisements; notes from sales conferences and board meetings; consortium sales analyses; a non-profit activity file; and organizational materials for Sarabande-in-Education, a website program for college students and teachers. This accession is closed to researchers.
Addition (2006-0025) (3,750 items, 6.0 lin. ft.; dated 2001-2002) comprises correspondence, drafts, galleys, marketing and biographical files, contracts, press releases, and book reviews. This accession is closed to researchers.
Addition (2007-0041) (6,000 items, 9.2 lin. ft.; dated 1996-2003) contains autographed books, authors' files, manuscripts, the contents of author binders, marketing files, board meeting files, nonprofit activitiy files, Lila Wallace materials, sales kits, a Writer's Almanac CD, and a Sallie Bingham rehearsal tape for Short Fiction Series.
Addition (2008-0028) (4,500 items; 6.0 lin. ft.; dated 2004-2005) contains author files, correspondence, marketing files and galleys for books published in 2004-2005. Also included are 2 CDR's of the Writer's Almanac.
Addition (2009-0092) (8325 items; 11.1 lin. ft.; dated 1998-2009) includes administrative files, book reviews, press releases, author files and correspondence, and manuscripts and drafts from authors published by Sarabande.
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Subject Headings

These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.
List of Series in Collection
Accession 2000-0306
Accession 2001-0022
Accession 2002-0062
Accession 2003-0021
Accession (2004-0018)
Accession (2005-0019)
Accession (2006-0025)
Accession (2007-0041)
Accession (2008-0028)
Accession (2009-0092)
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Preliminary Description of Unprocessed Collection

Accession 2000-0306

Some of the materials in this collection are not immediately accessible, because they require further processing before use. Technical Services staff need to copy newsprint in box 4 onto acid-free paper. Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection.
Restriction: Budget files (box 6) may not be used without permission of the president of Sarabande Books for a period of 25 years from creation.
Box 1
Start-Up Files
Sarabande Books - Sarah
Start-Up - Sarah
Office Start-Up
Bar Codes for Cover
Design - Logo
501-C-3 Correspondence
Incorporation Documents
Nonprofit Application
Sales Tax and Bulk Mail Application
Sarabande History
Trademark Registration
Resources: Books, Subscriptions, Dues
Production-General
Staffing and Services
Staffing Inquiries
Interview Notes
Marketing Director 1994 - High/Middle Low   (3 folders)
Late Marketing Applications 1994
Distributors - General
Distributors - Inland
Distributors - National Book Network
Distributors - Publishers Group West
Distributors - University
Wholesalers and Warehousers
Typesetters
Sales Terms
Contests
Contests - Startup
Contest 1995
Contest 1996
Fiction Finalist
Nonprofit Files
Board Meeting 1996
Board Meeting 1995
Nonprofit Activity 1996
Nonprofit Activity 1995
Correspondence Files
American Voice Correspondence
Gorham/Gallagher Correspondence
Gorham/Bingham Correspondence 1996   (2 folders)
Gorham/Bingham Correspondence 1995   (2 folders)
Box 2
Gorham/Bingham Correspondence 1994 and earlier   (2 folders)
Sallie's Book   (2 folders)
Straight Man MS.   (2 folders)
Author Files
Jane Mead   (2 folders)
Lee Martin
Martin - Edited Stories
Martin - Sub-rights
Richard Frost
Electronic files included under this entry were copied onto server. See reference archivist for assistance.
Sharon Bryan
Laura Jenson
Medbh McGuckian
Liliana Ursu
Author Books, signed copies of Mead, Martin, Frost, Bryan
Letters In and Out, 1996 January- 1996 February   (4 folders)
Box 3
Letters In and Out   (51 folders)
1996 March-1996 December
1995
1994 September-1994 December
Box 4
Letters Out Log Book
Attention: Copy newsprint onto acid-free paper before use.
Press kit
Marketing Archives
1994
1995
1996   (2 folders)
Catalog 1996 Fall
ABA 1996
AWP Conference 1996
Sales Conference, 1996 December
Sales Conference 1995
Newsletter Masters
Stationery file
Galleys and brochures
Journals and newspapers with Sarabande ad space or book reviews
Box 5
Journals continued
Box 6
Sarabande Memoir, Gorham
Sales Analysis by Title
Marketing Director - Top
Kristin Herbert
Budgets 1994-1996
RESTRICTED

Accession 2001-0022

Some of the materials in this collection are not immediately accessible, because they require further processing before use. Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection. Technical Services staff need to reformat newsprint.
The contents of two computer disks was migrated to the Special Collections server. Contact Technical Services.
Box 1
Nonprofit Files, 1997
Board Meeting
Nonprofit Activity
CLMP Judging-Nonprofit Activity
KY State Arts Council
Witter Bynner, 1996-1997
NH State Arts Council
Office Correspondence Files: Letters In and Out, 1997
Bingham-Gorham Correspondence, 1997
Author Files
Belle Waring
Baron Wormser
Brian Griffin
Box 2
Dick Allen
Last Call, misc. (Gorham, Skinner, editors)
Last Call, research
Last Call, education
Last Call, mailing list
Last Call, Louisville event
Sharon Solwitz
Ray Young Bear
Jenny Offill
Signed copies, cloth and paper, of various books
[removed for individual cataloging; see list at end of container list for titles]
Marketing and sales files, 1997
Ads and reviews
Galleys
[Removed to box 5]
Misc. marketing
Includes catalogs, brochures, postcards, newsletters, t-shirts, and journals in which advertisements or reviews of Sarabande Books' publications appeared.
[Journals removed to boxes 5 and 6]
ABA
Box 3
AWP
May sales conference
December sales consultation
Consortium material: monthly newsletters/sales conference packets, 1996-1997
Box 4
Consortium sales analysis by title: monthly and yearly
Sarabande Books sales kits, 1996-1997
Subscribers
Box 5
Galleys (uncorrected proofs) of Last Call, Ode to the Cold War, Sparkman in the Sky, Dark Blonde, When, and Blood and Milk.
Journals in which advertisements or reviews of Sarabande Books' publications appeared
Box 6
Journals in which advertisements or reviews of Sarabande Books' publications appeared

Accession 2002-0062

Some of the materials in this accession are not immediately accessible because they require further processing before use. Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection.

Author binders, 1996-1997
All documents in boxes 1-2 were removed from their binders, placed in acid-free folders, and stored next to the binder in which they were originally received. The binders housed in box 3 were kept as received.
Box 1
Jane Mead, 1996 June
Sharon Bryan, 1997 May
Box 1-2
Last Call, 1997 January
Box 2
Lee Martin, 1996 June
Attention: Contains pictorial materials.
Richard Frost, 1996 November
Attention: Contains pictorial materials.
Box 3
Brian Griffin, 1997 October
Attention: Contains pictorial materials.
Belle Waring, 1997 November
Baron Wormser ( When), 1997 November
Dick Allen, 1997 April
Attention: Contains pictorial materials.
Sharon Solwitz, 1997 May

Author files/correspondence, 1998
Box 4
Shara McCallum
Includes poetry manuscripts.
Jean Valentine
Robert Clinton
Attention: Contains pictorial materials.
Includes poetry manuscripts.
Stefanie Marlis
Disk 001 removed and its contents migrated to the Special Collections server. A disk directories log exists. Contact a Reference Archivist.
Includes poetry manuscript.
James Kimbrell
Kate Walbert
Includes edit of last chapter manuscript.
Kathleen Halme
Becky Hagenston
Cathleen Calbert
Calbert--additional poems
Incoming and outgoing office correspondence, 1998 March
Box 5
Incoming and outgoing office correspondence, 1998 April-December
Attention: Contains pictorial materials.
Box 6
Incoming and outgoing office correspondence, 1998 January-February
Correspondence, Bingham/Gorman

Marketing and sales archives
Box 6
Poetry contest entry logbook, 1996-1998
Reviews and ads, including magazines and clippings, 1998
Technical Services staff may need to reformat newsprint before use.
Box 7
Reviews and ads, including magazines and clippings, 1998
Technical Services staff may need to reformat newsprint before use.
Box 8
Poetry Galleys
Taking Eden
Rife
Gatehouse Heaven
Entire Dilemma
Equipoise
Fiction Galleys
Where She Went
A Gram of Mars
1998 Marketing
Includes newsletters, brochures, and the 1998-1999 catalog.
Rife purchase incentive
1998 sales kits   (2 folders)
1998 subscribers
ABA [BookExpo America] 1998
AWP [Literary Magazine and Small Press Conference] 1998
Box 8-9
Consortium Pre-Sales Conference, 1997-1998
Box 9
Sales conference, 1998Spring and December
Consortium sales analysis by title: monthly and yearly, 1998

Nonprofit files, 1998
Board meeting, 1998
Technical Services staff need to format for use copies of 2 audio cassette tapes.
Nonprofit activity, 1998
CSU [Cleveland State University] Lecture
KY State Arts Council Judge
Submission list master/publication resource list
1998 Kentucky newsletter
KY State Arts Council
Witter Bynner [Foundation for Poetry], [funding request], 1998
National Endowment for the Arts, [funding proposal], 1998

Accession 2003-0021

Budget files (Boxes 7 and 8) are restricted and may not be used without permission of the president of Sarabande Books for a period of 25 years from creation.
Some of the materials in this collection are not immediately accessible, because they require further processing before use. Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection.
Box 1
Contents of Box 1:
[Attention: Contains pictorial materials.]
Author files
Becky Hagenston
Kathleen Halme
Michael Burkard
Kate Walbert
Box 2
Contents of Box 2:
[Attention: Contains pictorial materials.]
Author files
James Kimbrell
Stephanie Marlis
Robert Clinton
Baron Wormser
Judith Slater
James Baker Hall
Aleida Rodriguez
Robin Lippincott
The Beach Book: Correspondence, author requests/permissions
Box 3
Contents of Box 3:
[Technical services needs to reformat for use copies of digital media before use.]
Office Correspondence: 1999 Sept.-1999 Dec.
Box 4
Contents of Box 4:
Office Correspondence: 1999 Mar.-1999 Sept.
Bingham/Graham Correspondence
Box 5
Contents of Box 5:
[Technical services needs to reformat for use copies of audio materials before use.]
[Technical Services staff may need to reformat newsprint before use.]
[Attention: Contains pictorial materials.]
Correspondence
Nickole Brown's Letter Log 9/1/95-2/27/02
Marketing Archives, 1999
Printed material: Journals, Book Catalogues, 1999 Jan.-July
Box 6
Contents of Box 6:
[Technical Services staff may need to reformat newsprint before use.]
Marketing Archives, 1999
Printed material: Journals, 1999 Apr.-Nov.
Box 7
Contents of Box 7:
[Oversize materials removed to oversize Box 9.]
Printed material: Journals, 1998-1999
Grants, Non Profit
Analysis of sales, 1999
Box 8
Contents of Box 8:
Conferences, events, and projects, 1999
Grant proposals
Non profit papers
Sales Summaries, 1996-2001
Box 9
Contents of Box 9:
[Technical Services staff may need to reformat newsprint before use.]
[Contains oversize material from Box 7.]
Book Review journals and newspapers, 1998 Dec.-1999 Aug.

Accession (2004-0018)

(11 boxes)
Addition (2004-0018) (4000 items, 6.6 lin. ft.; dated 1999-2001) includes author binders and files, correspondence, financial and marketing archives, and manuscript galleys. This accession is closed to researchers.

Accession (2005-0019)

(9 boxes)
Addition (2005-0019) (3695 items, 6.0 lin. ft.; dated 2000-2001) primarily comprises authors' binders, including incoming and outgoing correspondence, as well as typescript drafts and galleys. Also includes reviews, press releases, and advertisements; notes from sales conferences and board meetings; consortium sales analyses; a non-profit activity file; and organizational materials for Sarabande-in-Education, a website program for college students and teachers. This accession is closed to researchers.

Accession (2006-0025)

(10 boxes)
Addition (2006-0025) (3,750 items, 6.0 lin. ft.; dated 2001-2002) comprises correspondence, drafts, galleys, marketing and biographical files, contracts, press releases, and book reviews. This accession is closed to researchers.

Accession (2007-0041)

(16 boxes)
Addition (2007-0041) (6,000 items, 9.2 lin. ft.; dated 1996-2003) contains autographed books, authors' files, manuscripts, the contents of author binders, marketing files, board meeting files, nonprofit activitiy files, Lila Wallace materials, sales kits, a Writer's Almanac CD, and a Sallie Bingham rehearsal tape for Short Fiction Series.
Box 1-3
Author files, manuscripts, signed books, and galleys, 2003
Kate Gadbow, Pushed to Shore
Dick Allen, The Day Before
Sharon Bryan and William Olsen, eds., Planet on the Table
James Tate, Lost River
Marjorie Sandor, Portrait of my Mother Who Posed Nude in Wartime
Box 4-6
Mark Turpin, Hammer
Sharon Solwitz, Bloody Mary (including file of additional Solwitz stories)
Carrie St. George Comer, The Unrequited
Arthur Vogelsang, Left Wing of a Bird
Debra Nystrom, Torn Sky
Box 7-8
Author binders, 2002
Joseph Caldwell, Bread for the Baker's Child
Brock Clarke, What We Won't Do
Frank Bidart, Music Like Dirt
James Kimbrell and Yu Jung-yul, eds., Three Poets of Modern Korea
James Hall, Praeder's Letters
Robin Lippincott, Mr. Dalloway, 1999
Cathleen Calbert, Bad Judgment, 1999
Ralph Angel, Twice Removed, 2001
Box 8-11
Marketing and miscellaneous, 2003
Reviews
Advertisements
Honors
Miscellaneous marketing
Sales kits
Contest, 2003
Public relations
Sallie Bingham rehearsal tape for short fiction series
Writer's Almanac CD
Nonprofit activity file, 2003
Gorham Kentucky Arts Council judging, 2003
Rotary Club, November 2003
Party, September 2002
Book expo, 2002
AWP, 2002-2003
Sales and presales, 2002 and Spring 2003
Board meetings, Spring 2003 and October 2003
Office correspondence, 2003
Gorham correspondence, January-June 2002
Acquisitions, 2001-2002 and 2003-2004
Woodford Reserve, 2003
Consortium Catalogue and Tipsheets, 1996-1997
Consortium sales analysis by title and fast reports, 2003
Box 12-13
Lila Wallace materials
Box 14-16
Sales kits

Accession (2008-0028)

(10 boxes)
Addition (2008-0028) (4,500 items; 6.0 lin. ft.; dated 2004-2005) contains author files, correspondence, marketing files and galleys for books published in 2004-2005. Also included are 2 CDR's of the Writer's Almanac.
Box 1
Correspondence, 2004
Box 2
Author files
Brian Leung
Lonse Glück
Baron Wormser 3
Zack Rogow
Mark Jarman
Steven Cramer
Neeca Vatswani
Pee Wee Watson
Board meetings
Box 3
Reviews, 2005
Advertisements, 2005
Marketing, 2005
Galley books, 2005
Box 4
Author files
Townsend
Pearlman
Ghost Pain
Charles Wright
Mathis
Box 5
Other Electrics
Mathis
Barnes
Box 6
Barnes
Shepherd
Box 7
Simon Muench
Paul Shepherd
Box 8
Reviews, 2005
Advertisements, 2005
Box 9
The Writer's Almanac, 2004 January 26 (compact disc)
The Writer's Almanac, 2004 May 3 (compact disc)
Honors
Galleys
Miscellaneous files
Box 10
Correspondence, 2005
Author files
Edith Pearman
Charles Wright
Ann Townsend
Eleanor Leeman
Sydney Lea
Ander Monson
Cleopatra Mathis
Yolanda Barnes
Simon Muench
Paul Shepherd
Board meetings

Accession (2009-0092)

(8 boxes)
Addition (2009-0092) (8325 items; 11.1 lin. ft.; dated 1998-2009) includes administrative files, book reviews, press releases, author files and correspondence, and manuscripts and drafts from authors published by Sarabande.
Box 1
Nonprofit materials
Board meeting files, 2006-2007
Nonprofit activities, 2002-2007
Kentucky Arts Council grant applications, 2002-2006
NEA grant applications, 2002-2008
NEA reporting, 1998-2008
Kentucky Humanities Council applications
Travel and events, 2006
Box 2
Author files and correspondence
Poetry Out Loud, 2007-2008
Contest finalist files, poetry and fiction
Brett Ralph
Larry Sutin
Kiki Petrosino
Paula Bohince
Dick Allen
Sallie Bingham
Monica Ferrell
Josephine Jacobsen
David Crouse
Jessie Harriman
Nana Lampton
Susan Oleksien
Debra Nystrom
Jean Valentine
Paul Yoon
Box 3
Karen McElmurray
C.E. Perry
Acquisitions, 2004-2007
Author ideas
Manuscripts
Skinner/Weaver, 2001
Paul Yoon, "Once the Shore" final copy
Jean Valentine, "Lucy"
C.E. Perry, "Night Works"
Sallie Bingham, "Transgressions"
Sallie Bingham, "Red Car"
Rick Barot, "Want"
Cate Marvin, "Fragments of the Head of a Queen"
Dick Allen, "Present Vanishing"
Paula Bohince, "Incident at the Edge of Bayonet Woods"
Jenny Boully, "The Book of Beginnings and Endings"
Josephine Jacobsen, "Contents of a Minute"
Box 4
Barry Wormser, "Scattered Chapters"
Salle Bingham, "Red Car"
Karen McElmurray, "Motel of the Stars"
Monica Ferrell, "Beasts of the Chase"
David Crouse, "The Man Back There"
Marketing files
Correspondence, 2008
Book reviews, 2008
Catalogue, 2008
Box 5
Pre-sales and sales conference materials
AWP Conferences, 2007-2008
Press releases
Box 6
Book reviews
Binders
Cate Marvin, "World's Tallest Disaster," 2001
Rick Barot, "The Darker Fall," 2002
"These Hands I Know," 2002
Sallie Bingham, "Transgressions," 2002
Box 7
Kiki DeLancey, "Coal Miner's Holiday," 2002
Alyce Miller, "Season of the Body," 2002
Debra Nystrom, "Torn Sky," 2003
Kate Gadbow, "Pushed to Shove," 2003
Dick Allen, "The Day Before," 2003
Box 8
James Tate, "Lost River," 2003
Sharon Bryan and William Olsen, "Planet on the Table," 2003
Sharon Solwitz, "Bloody Mary," 2003
Marjorie Sandor, "Portrait of My Mother Who Posed Nude in Wartime," 2003
Mark Turpin, "Hammer," 2003
Carrie Comer, "The Unrequested," 2003
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Materials Cataloged Separately

Signed copies in paper and cloth and galleys of the following books were removed from accession #2001-0022 and cataloged separately:
    Last Call Ode to the Cold War Sparkman in the Sky Dark Blonde When Blood and Milk
Signed copies in paper and cloth of the following books were removed from accession #2002-0062 and cataloged separately:
    Entire Dilemma Equipoise Gatehouse Heaven A Gram of Mars Rife Taking Eden Where She Went