Inventory of the Business and Finance Division records, 1956-1983

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Descriptive Summary

Title Creator Extent Repository Abstract Language [top]

Administrative Information

Access Restrictions Use Restrictions Preferred Citation Provenance Processing Information             

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Historical Note

In 1962, the university branch formerly known as the Business Division was reorganized and renamed. The newly formed Business and Finance Division was headed by the Vice-President for Business and Finance, the chief fiscal officer of the university, who reported to the president. The Business and Finance Division was organized into the following departments from 1962-1974: Accounting, Business Auxiliaries, Data Processing, Dining Halls, Management Services, Personnel, Plant Engineering and Maintenance, Physical Planning, and University Stores. The largest of these divisions were Accounting, Business Auxiliaries, and Data Processing.

The Controller headed the Accounting Department. This position was occupied by S.C. Harward from 1961 until his promotion to Treasurer in 1972, whereupon J. Peyton Fuller, previously Assistant Controller and Information Systems director, was named Controller. John F. Adcock assumed the position of Deputy Controller in 1974. E. L. Heywood, J. W. Lipscomb, and S. J. Fultz all held the title of Assistant Controller during the Accounting Department's tenure under the auspices of the Business and Finance Division. The Accounting Operations Office employed the Chief Accountant, a position occupied by E. L. Haywood from 1938 to 1964, whereupon William Warrick took over service in this capacity. His title was changed to Manager of Accounting Operations in 1970, and he was succeeded by Homer Bass in 1974. The Plant Accounting Office was created in 1972 to manage capital assets (especially equipment) and space utilization. Don Underwood was the Manager of Plant Accounting from 1971 until 1977. The Cost Accounting Office was created in 1970, with John Adcock as Manager. During the Accounting Department's time in the Business and Finance Division, it also contained offices of Information Services, the Bursar, Insurance, Internal Audit, Accounting Systems and Procedures, and Budgets and Measurements.

The Business Auxiliaries Division was organized in 1974 in an effort to bring all the revenue producing branches of the Business and Finance Division under the domain of one office. The departments of Administrative Data Processing, Dining Halls, Housing Management and University Stores, along with the Computation Center, were all brought under the leadership of Hamilton Hoyler, former director of Data Processing.

Under the category of Data Processing fell the departments of Administrative Data Processing, Institutional Data Processing (later Academic Data Processing), the Computation Center, Medical Center Data Processing, and, for a short time, a Systems and Programming department. Data Processing was established in 1966 with Hamilton Hoyler as Director; when Data Processing became part of Business Auxiliaries in 1974, the department continued to report to Hoyler in his role as Director of Business Auxiliaries.

In 1974, the Business and Finance Division underwent major reorganization. Under the new setup, the Business and Finance Division consisted of several departments. The Accounting Department now included the offices of Accounting Operations, Accounting Systems and Procedures, Budgets and Measurements, Cost Accounting, Internal Audit, and Plant Accounting. The Business Auxiliaries Department now included Administrative Data Processing, the Computation Center, Dining Halls, Housing Management and University Stores. The Personnel Department remained its own entity. Public Safety now included the Police Department, Safety Office and Traffic Departments. The Special Utilities department included Tel Com Systems. The Treasurer's Department now included the Bursar's Office, Investment Management and Student Loans. The University Architect, Department of Physical Planning, and Physical Plant Department now included the divisions of Building Maintenance, Grounds Maintenance, Plant Engineering, Plant Operations, Plant Services, and Materials Support.

In 1985, upon the retirement of longtime Vice President for Business and Finance Charles Huestis (1966-1985), the department was again reorganized, this time falling under the direction of the Executive Vice President.

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Collection Overview

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Subject Headings

• Duke University--Administration.
• Duke University. Auxiliary Services.
• Duke University. Business Division.
• Duke University. Business and Finance Division.
• Duke University. Computation Center.
• Duke University--Data processing.
• Duke University--Finance.
• Duke University--Handbooks, manuals, etc.
• Duke University. Office of the Executive Vice President.
• Duke University--Officials and employees--Handbooks, manuals, etc.
• Duke University--Student housing.
• Universities and colleges--Accounting.
• Universities and colleges--Administration--Data processing.
• Universities and colleges--Business management.
• Universities and colleges--Data processing.
• Universities and colleges--North Carolina--Administration.

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	List of Series in Collection
		Accounting Department, 1958-1978
		Business Auxiliaries, 1968-1978
		Data Processing, 1961-1983 (bulk 1964-1979)

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Detailed Description of the Collection

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• Descriptive Summary
• Administrative Information
• Historical Note
• Collection Overview
• Subject Headings
• Detailed Description of the Collection