Lilly Film/Video Policy

Loan Periods

The amount of time different Duke users can borrow films varies by user status.

Undergraduate Students

  • 3 days for DVD/VHS titles with a one-time online renewal
  • 3 hours for reserve and limited circulation materials (building use only)
  • Limit of 3 DVD/VHS titles plus 1 devilDVD title at one time
  • After a DVD/VHS title has been returned there is a 24-hour waiting period before it can be checked out again

Graduate Students

  • 3 days for DVD/VHS titles with a one-time online renewal
  • 3 hours for reserve materials (building use only)
  • Limit of 3 DVD/VHS titles plus 1 devilDVD title at one time
  • Extended privileges are available; ask at the Lilly desk how to receive faculty borrowing privileges
  • After a DVD/VHS title has been returned there is a 24-hour waiting period before it can be checked out again

Faculty

  • 3 days for DVD/VHS titles with a one-time online renewal
  • Reserve material may be checked out for classroom showings; please use the form linked to Place Items on Reserve on Course Reserves page
  • Limit of 3 DVD/VHS titles plus 1 devilDVD title at one time (unless working on course syllabus)
  • After a DVD/VHS title has been returned there is a 24-hour waiting period before it can be checked out again

Staff

  • 3 days for DVD/VHS titles with a one-time online renewal
  • 3 hours for reserve and yellow-box materials (building use only)
  • Limit of 3 DVD/VHS titles plus 1 devilDVD title at one time
  • After a DVD/VHS title has been returned there is a 24-hour waiting period before it can be checked out again

Outside Borrowers

  • All video titles may be viewed in Lilly Library
  • Viewing stations and headphones are available within the building, for your use, in exchange for a photo i.d.

Returns and Fines

Video Returns

  • Please return all videos/dvds to Lilly Library; a drop-slot is available when the building is closed
  • To limit damage, waiting periods for other patrons and to avoid fines, please do not return videos to other libraries or send them in campus mail

Fines

  • $5.00 per day per title
  • Damaged or lost videos will result in a non-refundable $25 processing fee, late fee and replacement fee (replacement fee is determined on a title-by-title basis)

Reserves and Limited Circulation

Reserve Videos

  • For faculty who assign their students films to watch outside of class it is strongly recommended to place items on reserve (on Course Reserves page)
  • Reserve videos do not circulate outside the building, except by special arrangement using our classroom showing request form (on Course Reserves page, link to Place Items On Reserve) and after approval from faculty for whom a title has been placed on reserve
  • Reserve videos are checked out to patrons for 3 hours and viewed in the library

Limited Circulation Videos

  • Video/DVDs that are frequently used in classes, out-of-print or cost over $200 may be designated as Limited Circulation
  • Limited circulation videos may be viewed in the building and circulate outside the building by special arrangement using our classroom showing request form  (on Course Reserves page, link to Place Items On Reserve)
  • Videos in yellow boxes have limited circulation status; Duke Faculty and Graduate students may borrow these items for a 3-day loan period; other users can check them out for 3 hours to view inside the library

Summer Program Participants

 American Dance Festival

  • ADF students may view VHS/DVD titles for 3 hours inside the library; MFA students have faculty borrowing privileges
  • ADF faculty have standard faculty and staff borrowing times and restrictions (see above)

TIP

  • TIP students may view VHS/DVD titles for 3 hours inside the library
  • TIP faculty and staff have standard faculty and staff borrowing times and restrictions (see above)

Young Writer's Camp

  • YWC students are not eligible to borrow videos
  • YWC faculty and staff have borrowing privileges equivalent to their current borrowing status; see above.