From the FAQ used to inform discussions before adoption of the policy

How will the process work?

• As the policy has not yet been adopted, precise procedures have not yet been worked out for assisting faculty to deposit and make available their articles via a Duke repository. We anticipate that there may be several options to make this process simple and quick for faculty or their assistants.
• For authors wishing to submit articles themselves (or have someone submit on their behalf), there will be a web form to do so.
• In many cases, initial compilation of lists of your publications might be done periodically through automated processes based on your faculty database profile or online bibliographic sources (i.e. Google Scholar, Web of Science, or repositories like PubMedCentral to which you have already submitted articles), or as a service provided by librarians. In these cases, you would be asked to confirm the information collected, specify whether you need to opt out of the policy or place a temporary embargo on any of them, and upload your final author’s version if one was not able to be collected from the published source.
• We aim to integrate the deposit process as much as possible with other existing processes that faculty already perform, such as updating profile web pages or submitting citations of publications for annual reports – in this scenario you might upload a formatted list of citations (exported from EndNote or Refworks or Zotero, for example) and an automated process would assist in preparing reports and profile pages as well as collecting the articles themselves for deposit to the repository, and providing persistent links to them in your profile and reports.
• We may also be able to provide a service that allows you to CC article submissions to an e-mail address at Duke that will trigger the deposit process.
• Examples of how this works at Harvard illustrate how it might also work here at Duke:
  • http://osc.hul.harvard.edu/DASH/dash-procedure-faq.php
  • http://hul.harvard.edu/news/2009_0901.html

Where will the funding for an open access repository come from?

• Open access is a University priority, and also helps support well established University initiatives such as a broader global audience, interdisciplinary research and service to society. As such, the budgeting for institutional repository initiatives is part of long term planning and budgeting, not a short term charge back to departments. The Library, OIT and others will be working on repository efforts in order to fulfill University goals. Some of the cost of of these efforts might come from internal reallocation, some from external funding, and some from planned new spending over time.