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Preliminary Guide to the Art Libraries Society of North America Southeast Chapter Records, 1975-2004 and undated

Collection Overview

The collection (acc#2002-168) (2250 items, 4.2 lin. ft.; dated 1975-2001 and undated) includes chapter correspondence, bylaws, annual reports, membership lists, photographs, conference materials, LoPresti Awards (for excellence in art publication), and some financial records. Scattered throughout are materials and correspondence related to the national organization. There are 20 electronic files on one floppy disk that have been migrated to the electronic records server. In addition there are 20 black-and-white photos and two transparencies.

Addition (08-058) (700 items, 1.2 lin. ft.; dated 1984-2003) includes membership rosters, treasury materials, annual meeting minutes, and bylaws.

Descriptive Summary

Title
Art Libraries Society of North America Southeast Chapter records
Creator
Art Libraries Society of North America Southeast Chapter
Extent
5.4 linear feet, 2973 Items
Repository
David M. Rubenstein Rare Book & Manuscript Library
Location
For current information on the location of these materials, please consult the Library's online catalog.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Collection is open for research.

Researchers must register and agree to copyright and privacy laws before using this collection.

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48 hours to retrieve these materials for research use.

Please contact Research Services staff before visiting the David M. Rubenstein Rare Book & Manuscript Library to use this collection.

warning Use Restrictions

The copyright interests in this collection have not been transferred to Duke University. For more information, consult the copyright section of the Regulations and Procedures of the David M. Rubenstein Rare Book & Manuscript Library.

Contents of the Collection

Correspondence, 1975-1996 and undated

This series is first organized by creator, then chronologically.

Abell, Ray, 1976
Box 1
Abrams, Leslie, 1984
Box 1
Clayton, Bill, 1988
Box 1
Duncan, Marcia, 1978
Box 1
Friedman, Leslie, 1975
Box 1
Lo Presti, Maryellen, 1977
Box 1
Morse, Yvonne, 1985
Box 1
Patrick, Stephen, 1980
Box 1
Rees, Philip, 1987
Box 1
Ross, Anne, 1991
Box 1
Rushing, Darla, 1981
Box 1
Sloop, Jill, 1983
Box 1
Knoerr, Margaret, 1982
Box 1
Straight, Elsie, 1979
Box 1
Teague, Edward, 1986
Box 1
Wolf, Sara
Box 1
Zula, Floyd, 1989
Box 1
General Correspondence, 1980-2000
(3.0 folders)
Box 1
Membership correspondence, 1996 and undated
Box 1
Proposal (1991) for ARLIS/NA mtg. in Charleston, SC, 1986-1987
Box 1
Invitation to ARLIS/NA 1996 Miami Beach, FL, 1992
Box 1
Sample letterhead and envelopes (blank), undated
Box 1
Finances, March, 1992
Box 2
Finances, 1993-1996
(3.0 folders)
Box 2
Banking, 1978-1991
(2.0 folders)
Box 2
Receipt Book, 1994
Box 2
Membership and Conference Receipt Book, 2001-2002
Box 2
SunTrust Business Accounts, 2002-2003
Box 2
ARLIS/SE Secretary/Treasurer, 2003
Box 2
Secretary/Treasurer Duties, undated
Box 2
Treasurer's Reports, 1978-1991
Box 2
Treasurer's Report and Grant Preparation, 2001-2002
Box 2
Treasurer Invoices, 2002
Box 2
Treasurer Bank Account- NEXITY, undated
Box 2
Treasurer checking South Trust, 1998-2003
Box 2
Treasurer checking Bancorp, 1998-2001
Box 2
Treasurer checking First Union, 2001
Box 2
Treasurer checking SunTrust, 2001-2004
Box 2

Administrative Materials, 1975-2003 and undated

This series includes the bylaws for the Southeast chapter, annual reports of chapter happenings including newsletters, executive board documents, and membership materials.

Bylaws, 1976-1991
Box 3
Bylaws-1991 Revision; Bylaws 1999-2000, 1991, 1999-2000
Box 3
Bylaws: General Information Web Listing, 1998-2001
Box 3
ARLIS/NA Strategic Plan- Exec. Board approval, 1991
Box 3
ARLIS/NA Strategic Plan for 1996-1999, 1996
Box 3
Annual Reports, 1975-1992, 1996
Box 3
Newsletters, 1975-1997
(2.0 folders)
Box 3
ARTifacts, 1998-2001
Box 3
ARLIS/NA Chapter Officers List, 1998
Box 3
Conference/meeting minutes, 1984-1997
Box 3
Membership Application Forms, 1980-1987
Box 3
ARLIS/NA Membership Directory Forms, 1992
Box 3
ARLIS/SE Mailing Lists and Menu's, 1994
Box 3
Membership Lists, 1977-1998
(4.0 folders)
Box 3
Archives: Membership/Dues from Donna Smith, 2001
Box 3
ARLIS/NA member names sent to chapters, 2002
Box 3
ARLIS/SE Membership, 2003
Box 3
ARLIS/NA new members in Southeast chapter, 1992-1993
Box 3
Membership Forms, 1998-1999
(2.0 folders)
Box 3
ARLIS/NA Mailings, 1977-1989
Box 3
Annual Meeting Notes/Mailings to Members, 1981
Box 3
ARLIS/NA Membership brochures, 1994 and undated
Box 3
News of members phone calls, etc., 1981
Box 3

Annual Conferences, 1983-2004

This series includes all documents related to Southeast and National chapter conferences. Files are first grouped by conference, then organized chronologically.

ARLIS/NA Annual Conference Planning, 1983
Box 4
National Conference Task Force, 1987-1988
Box 4
Sarasota Conference Graphics for t-shirts, 1985
Box 4
Sarasota Conference photographs, 1985
Box 4
ARLIS/NA Conference Final Reports (15th Washington, D.C.), 1987
Box 4
ARLIS/SE Annual Conference, Raleigh, NC, 1987
Box 4
Charlotte Conference, 1990
Box 4
Tampa Conference, 1991
Box 4
Durham Conference, 1992
Box 4
ARLIS/SE Agenda Meeting, 1992
Box 4
ARLIS/NA Pre-Conference Meeting, 1993
Box 4
Birmingham Conference, 1994
Box 4
Birmingham Post-conference Meeting minutes, 1994
Box 4
Clemson Conference, 1995
Box 4
Augusta Conference, 1996
Box 4
ARLIS/NA Annual Conference Proceedings (24th- Miami Beach, FL), 1996
Box 4
ARLIS/NA Annual Conference Preliminary Program (San Antonio, TX), 1997
Box 4
New Orleans Conference, 1997
Box 4
Sarasota Conference Information, 1998
Box 4
Sarasota Conference photographs, 1998
Box 4
Atlanta Pre-Conference survey, 1999
Box 4
Atlanta Conference brochure (includes mock-up), 1999
Box 4
Atlanta Conference correspondence, 1999
Box 4
Atlanta Conference registration, 1999
Box 4
Atlanta Conference elections, 1999
Box 4
Atlanta Conference speakers, 1999
Box 4
Atlanta Conference miscellaneous, 1999
Box 4
Raleigh-Durham Conference, 2000
Box 4
Raleigh-Durham Conference membership, 2000-2001
Box 4
27th Annual Conference, 2001
Box 4
Boca-Raton, FL Conference membership, 2002-2003
Box 4
Asheville Conference, 2002
Box 4
Asheville Conference membership, 2002-2003
Box 4
Conference Information, 2003
Box 4
New Orleans Conference, 2003
Box 4
Winston-Salem Conference, 2004
Box 4

Art Publication Awards, 1984-1999

This series includes the LoPresti awards for art publications, as well as miscellaneous awards given by the chapter.

LoPresti Awards- Guidelines, 1984, 1991, 1999
Box 5
LoPresti Awards-Award and entry form graphics, 1992 and undated
Box 5
LoPresti Awards- Raffle Tickets, undated
Box 5
LoPresti Awards, 1985-1999
(15.0 folders)
Box 5
Art Publication Awards, 1984-1990
Box 5
ARLIS/NA Chapter Duties and Procedures, 1988-1991
Box 6
ARLIS/SE name changes, etc., 1993
Box 6
ARLIS/NA funded projects, 1981, 1988-1991
Box 6
Secretary Minutes, 1994, 2000-2002
Box 6
Chapter Idea Exchange, 1981
Box 6
Idea Book for ARLIS/NA Chapter Officers, 1992
Box 6
ARLIS/NA Chapter Success Book, 1997
Box 6
Publicity, 1981
Box 6
ARLIS/NA Flyers, undated
Box 6
Other Chapter meeting announcements and newsletters, 1980-1981
(non-Southeast chapter materials)
Box 6
Archives Agreement Draft with Duke University, 2001
Box 6
Stationery Designs, undated
Box 6
Stationery, undated
Box 6
Black and white photographs, undated
Box 6
Loose Material, 1992-1994
(2.0 folders)
Box 6

Historical Note

ARLIS/SE was founded in 1974 as a chapter within the Southern Region of the Art Libraries Society of North America (ARLIS/NA founded 1972, Chicago). Members primarily come from the states of North Carolina, South Carolina, Tennessee, Georgia, Florida, Alabama, Mississippi, Louisiana, Puerto Rico, and the American Virgin Islands. A Regional Representative is appointed by ARLIS/NA to the Southern Region / SE Chapter and serves a two-year term. This Representative serves as a liaison between the Chapter and the Executive Board.

The Chapter is involved in several activities. It issues a Newsletter, now called ARTifacts, hosts an online discussion list and web site, and holds a Conference annually somewhere within the Southeast region. In addition, its members participate in the ARLIS/NA Annual Conference, including hosting the Annual Conference in the Southeast in 1996 (Miami Beach). A major activity of the Chapter is its LoPresti Publicatoin Award Competition, established in 1985 to recognize and encourage excellence in art publications issued in the Southeastern United States. This annual award is named for Mary Ellen LoPresti (d. 1985), who was the Design Librarian at North Carolina State University.

Subject Headings

Preferred Citation

[Identification of item], Art Libraries Society of North America Southeast Chapter Papers, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Art Libraries Society of North America Southeast Chapter Papers, 1975-2001 and undated were received by the David M. Rubenstein Rare Book & Manuscript Library as a gift in 2002.

Processing Information

Processed by Joshua A. Kaiser

Completed October 3, 2002

Encoded by Joshua A. Kaiser

Updated by Meghan Lyon, December 2009

This collection is unprocessed: materials have not been ordered and described beyond their original condition.