DACS

lincolnhospital Inventory of the Lincoln Hospital (Durham, N.C.) Records, 1901-1998 and undated Processed by: Noah Huffman; machine-readable finding aid created by: Noah Huffman, Carrie Mills David M. Rubenstein Rare Book & Manuscript Library Duke University Durham, N.C., USA

Aleph Number: 003480452

Machine-readable finding aid derived from XML authoring program. Date of source: June 2004Processed by David M. Rubenstein Rare Book & Manuscript Library staff and student assistants June 2004; finding aid encoded by David M. Rubenstein Rare Book & Manuscript Library staff and student assistants, August 2004 Description is in English Finding aid was prepared using DACS and local Style Guide Inventory of the Lincoln Hospital (Durham, N.C.) Records, 1901-1998 David M. Rubenstein Rare Book & Manuscript Library Duke University Durham, North Carolina 27708-0185 USA

Descriptive Summary David M. Rubenstein Rare Book & Manuscript Library, Duke University Lincoln Hospital (Durham, N.C.) Lincoln Hospital (Durham, N.C.) Records, 1901-1998 and undated Material in English 19.9 Linear Feet 7656 Items For current information on the location of these materials, please consult the Library's online catalog. Durham, N.C. hospital established in 1901 Dr. Aaron Moore, Dr. Stanford Warren, and John Merrick to serve African Americans in the area. The Lincoln Hospital Records span the years 1901-1998, and primarily comprise the institution's administrative and medical files. The administrative records document the hospital's administrative history from the 1930s to the 1980s (bulk 1950-1976), primarily in files maintained by the hospital superintendents, especially Larry T. Suitt (1963-1977). There is also some information on the Lincoln Hospital School of Nursing. The medical records (1925-1983 and undated) include obstetrical, surgical, discharge, and death records. Some of these are currently closed to research. The collection as a whole documents the bi-racial cooperation that was involved in establishing, running, and maintaining the institution, and outlines the collaboration between Lincoln Hospital, Watts Hospital, and the Duke University School of Medicine in providing patient care as well as education for African American medical professionals. The medical records also demonstrate the emphasis superintendents placed on general record-keeping, statistics, and the documentation of a patient's medical history. Included is a Duke Endowment series that documents the funds the Endowment distributed annually to assist the hospital in meeting costs incurred by charity cases, equipment, and renovations. There are only a few items dated after the merger in 1976 and only one file regarding the institution's School of Nursing. Administrative Information Access Restrictions

Records containing personally-identifiable medical information are closed to research and are segregated from open materials.

Patrons must sign the Acknowledgment of Legal Responsibility and Privacy Rights form before using this collection.

Also, all or portions of this collection may be housed off-site in Duke University's Library Service Center. Consequently, there may be a 24-hour delay in obtaining these materials.

Please contact Research Services staff before visiting the David M. Rubenstein Rare Book & Manuscript Library to use this collection.

The copyright interests in this collection have not been transferred to Duke University. For more information, consult the copyright section of the Regulations and Procedures of the David M. Rubenstein Rare Book & Manuscript Library.

Preferred Citation

[Identification of item], Lincoln Hospital (Durham, N.C.) Records, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Lincoln Hospital (Durham, N.C.) Records were received by the David M. Rubenstein Rare Book & Manuscript Library as a transfer in 2003.

Processing Information

Processed by David M. Rubenstein Rare Book & Manuscript Library staff and student assistants, June 2004

Encoded by David M. Rubenstein Rare Book & Manuscript Library staff and student assistants, August 2004

Updated for addition by Alice Poffinberger, July 2010

All files screened for personally-identifiable medical information; inventory updated by Paula Jeannet Mangiafico and Carrie Mills, July 2011.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and local Style Guide.

This finding aid is NCEAD compliant.

Historical Note August 1901 Hospital founded by Dr. Aaron Moore, Dr. Stanford Warren, and John Merrick; opened with 50 beds, admitting patients regardless of their ability to pay Washington Duke covered construction costs and provided an initial $5,000 endowment 1901-1923 Dr. Aaron Moore served as hospital superintendent 1922 Original facility burned down 1923-1934 Dr. Charles Shepard served as hospital superintendent 1925 Second Lincoln Hospital opened 1934-1959 William Rich served as hospital superintendent 1960-1967 Frank W. Scott served as hospital superintendent 1967-1968 Ronald C. Foreman, hospital superintendent 1968-1976 Larry T. Suitt, hospital superintendent 1976 Hospital closed and merged with the Durham County Hospital Corporation Collection Overview

The Lincoln Hospital (Durham, N.C.) Records, 1901-1998 and undated (bulk 1930-1976), primarily comprise the institution's administrative and medical files. The administrative records document the hospital's administrative history (bulk 1950-1976), primarily in files maintained by the hospital superintendents, especially Larry T. Suitt (1963-1977). There is also some information on the Lincoln Hospital School of Nursing. The medical records (1925-1983 and undated) include obstetrical, surgical, discharge, and death records. Many of the records are currently closed to research as they contain personally-identifiable medical information, but there are some records that are open.

The collection as a whole documents the biracial cooperation that was involved in establishing, running, and maintaining the institution, and outlines the collaboration between Lincoln Hospital, Watts Hospital, and the Duke University School of Medicine in providing patient care as well as education for African American medical professionals. The medical records also demonstrate the emphasis superintendents placed on general record-keeping, statistics, and the documentation of a patient's medical history. Included is a Duke Endowment series that documents the funds the Endowment distributed annually to assist the hospital in meeting costs incurred by charity cases, equipment, and renovations. There are only a few items dated after the merger in 1976 and only one file regarding the institution's School of Nursing.

Medical records containing personally-identifiable information such as names, ages, social security numbers, addresses, and case information are currently closed to use and have been segregated. Medical records with no personally-identifiable information are open for use. The collection has been screened for such records, but there may still be information in the collection that falls under the HIPAA Act or other privacy laws. For information on access to these records, please contact a reference archivist in the David M. Rubenstein Rare Book & Manuscript Library.

Subject Headings

These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.

Suitt, Larry T. Duke Endowment. Duke University. School of Medicine. Lincoln Hospital (Durham, N.C.) Watts Hospital (Durham, N.C.) African American physicians-—North Carolina. African Americans--Health and hygiene. African Americans—-Hospital care. African Americans—-Medical care. African Americans—-Medicine. African Americans in the professions. Health services accessibility—United States. Hospitals--North Carolina. Medical care--Utilization—United States. Durham (N.C.)--History. Related Material Robert Edward Dawson Papers, 1939-1998 (Lincoln Hospital board member) David M. Rubenstein Rare Book & Manuscript Library, Duke University Duke Endowment Archives Records, 1902-2008 (bulk 1925-2006) David M. Rubenstein Rare Book & Manuscript Library, Duke University Charles DeWitt Watts Papers, 1917-2004 and undated (Chief of Surgery at Lincoln Hospital) David M. Rubenstein Rare Book & Manuscript Library, Duke University Contents of Collection Hospital Administrator's Files Series, 1963-1977 and n.d (bulk 1968-1976) (1650 items, 2.6 linear feet) 1 Joint Executive Committee, 1976 Medical Staff Minutes, 1968-1975 and undated (2 folders) Loose material, undated Joint Executive Committee, 1975-1976 Medical Staff Minutes, 1972-1973 and undated Executive Committee DCHC, 1976 Development Committee, 1975 Executive Committee DCHC, 1976 Planning Committee DCHC, 1963-1975 (bulk 1975) Planning Committee, 1974-1975 Building and Grounds Committee, 1976 Planning Committee, 1975 and undated Education Committee DCHC, 1975-1976 DCH Corporation, 1975-1976 and undated 2 Executive Council Committee, 1975-1976 and undated (2 folders) Filing System Materials, ca. 1973 Executive Council Committee, 1975 Bylaws, 1975 (4 folders) Pharmacy and Therapeutics Committee Meeting, 1968-1973, 1976 and undated (2 folders) Economic Stabilization Program Bulletins, 1973-1974 (2 folders) Education Committee, Education Sub-Committee, Executive Committee, 1972-1975 (folder 1 of 3) 3 Education Committee, Education Sub-Committee, Executive Committee, 1972-1975 (folders 2-3 of 3) Revised Bylaws, Rules and Regulations, ca. 1970 Lincoln Log and Miscellaneous, 1970-1972 Hospital and Medical Staff Laws and Bylaws, ca. 1975 (3 folders)

[Includes a Quality Review Center Seminar on the Accountability of Health Care Providers; Joint Commission on Accreditation of Hospitals]

Durham County Hospital Corporation Development Committee, 1975 Pension Committee, Trustee Development, Ad Hoc Committee Trustees, Joint Conference, 1973-1975 (2 folders) Building, Grounds Planning Committee, 1973-1975 and undated (2 folders) Finance Committee, 1975-1977 (folder 1 of 5) 4 Finance Committee, 1975-1977 (folders 2-5 of 5) Board of Trustees Loose Materials, 1975-1976 (4 folders) Board of Trustees, 1971-1975 (folders 1-3 of 5)

[Includes some Data Processing Steering Committee Minutes, 1974-1975]

5 Board of Trustees, 1971-1975 (folders 4-5 of 5)

[Includes some Data Processing Steering Committee Minutes, 1974-1975]

Data Processing Steering Committee, 1973-1975 and undated Medical Staff Reports, 1969-1973 and undated (2 folders) Administrative Office Files Series, 1917-1989 (bulk 1930-1976) (2925 items, 4.6 linear feet) 6 School of Nursing, 1953-1973 Minutes, 1935-1940 (2 folders) Miscellaneous records, 1922-1939 (2 folders) Lincoln Charter, 1917, 1943-1956 Deed giving over Lincoln Hospital land to County of Durham, 1950 Federal Works Administration, 1943 Deeds and Lincoln Charters, 1940s and 1950s Board of Trustees, 1943-1973 Lincoln Hospital log, 1968 Needs, 1971-1973 and undated Periodicals, 1960-1965 Publicity, 1951-1961 Women's Auxilliary, 1954-1976 Directors' Correspondence, 1950-1969 Staff Notes, 1948-1957, 1975 (4 folders) Building Committee's Report, 1948-1953 7 Publicity (periodicals), 1948-1956 Executive Committee, 1967-1983 (2 folders) Staff Reports, 1971-1975 Medical Staff Minutes, 1968, 1972-1976 (2 folders) Staff Reports, 1967-1972 Staff Notes, 1973-1976 (5 folders) DCHC Personal Policy Manual, 1989 (2 folders) 8 Annual Reports: Lincoln Hospital, Lincoln School of Nursing, 1923-1924

[Includes annual finance reports and nursing school admissions and superintendent's recommendations for coming year]

Board of Trustees: Durham County Hospital Corporation, 1974-1976 (4 folders)

[Includes 1972-1973 Lincoln Hospital Utility Report]

Employment and Training, 1974-1976 City of Durham, 1961-1976 (2 folders)

[Includes utilities, fire code, complaints]

Durham Advisory Committee, 1973-1974 Dedication Ceremonies, 1952-1953 (2 folders) N.C. Medical Care Commission, Raleigh, Quarterly Meeting, December 18, 1953 Lincoln Hospital, Lincoln Hospital Report, circa 1941, 1966 9 Comprehensive Health Center, circa 1964 (2 folders) Fire Safety and Regulations, circa 1961-1967 North Carolina Hospital Association, 1974-1976 (4 folders) Procedures in Record-Keeping for Hospitals, 1963 (2 folders) Survey of General Hospital Projects Built with Hill-Burton or State Assistance in North Carolina and South Carolina, 1959, 1963 (2 folders) A Study of Preadmission Techniques in General Hospitals of North Carolina and South Carolina, 1963 North Carolina State Board of Health, 1948-1976 (folder 1 of 2) 10 North Carolina State Board of Health, 1948-1976 (folder 2 of 2) Duke University, 1952-1976 (3 folders) North Carolina Hospital Association, 1971-1975 (2 folders) North Carolina Hospital Association Forms, 1975 and undated Lincoln Hospital Equipment List, undated North Carolina State Department of Administration, 1971-1976 (2 folders) Medical Staff, 1974-1976 (2 folders) 11 Intern and Residency Program, 1955-1959 National Association of Health Service Executives (NAHSE), 1973-1976 (3 folders) Durham County Hospital, 1950, 1970-1974 (2 folders) Report on fire safety of Lincoln Hospital, 1950 Watts Hospital, 1948-1974 (bulk 1965-1974)

[Contains recommendations, salary and financial information]

Study Committee, Hospital Costs, N.C., 1950-1952 and undated (folders 1-2 of 4) 12 Study Committee, Hospital Costs, N.C., 1950-1952 and undated (folders 3-4 of 4) Andre Vann (Researcher and historian on NCCU History Faculty) 1942-1964, 1993 County of Durham, E.S. Swindell, Jr., 1961-1975 (3 folders) 13 Nursing Service Correspondence, 1969-1976

Includes an undated hisotrical sketch of Lincoln Hospital School of Nursing.

Robert W. Johnson Foundation, 1974 Tarheel Hospital Financial Management Association (HFMA) News, 1970-1971 North Carolina Baptist Hospitals, Inc., 1955, 1963-1964, 1975 North Carolina Hospital Association, 1973-1976 (4 folders) Utilization Review Committee, 1971-1975 (2 folders) Intensive Care Unit (all types), 1973 Operation Breakthrough, 1964-1973 Medical Records Series, 1925-1983 and undated (1085 items, 6.9 linear feet)

CLOSED: With the exception of records in Box 13, which contain no personally-identifiable information, all materials in the Medical Records Series are currently closed to public use.

Open Medical Records Subseries, 1955-1976 and undated

[Open to research use.]

13Induced abortion case abstracts, 1967-1976 Monthly case reports

[Separated from the Operating Room index in Box 17.]

Operations performed by residents, 1955-1959 Obstetrical Records Subseries, 1928-1976

[CLOSED TO USE.]

Delivery Room Records 14 1928-1930, Record of deliveries 1930-1949, Delivery room record (2 folders) 1949-1955, Delivery record

[Elizabeth Thorpe OR]

1957-1964, Delivery room record (2 folders) 15 1949 Jan. 1 - 1950 Aug. 31, Birth record 1965 Jan. 15 - 1970 July 1, Delivery room register (2 volumes) 16 Birth reports 1939-1970 (13 folders) Abortion permit forms 1974-1976 Surgical Records Subseries, 1925-1976

[CLOSED TO USE.]

Mainly bound volumes rehoused in boxes according to their size, rather than by year. The records are listed in order chronologically; thus, the box numbers are not consecutive and, in some cases, repeat. This subseries is closed to use.

Operating Schedule Records 21 1951 Feb. 1 - 1952 Nov. 3, Operation schedule and record 22 1952 Nov. 17 - 1954 Aug. 7, Operation schedule and record (2 volumes) 21 1955 Mar. 5 - Sept. 30, Operation schedule and record 20 1956 Nov. 1 - 1959 July 6, Record of operations Undated, Operation schedule and record Operating Room Records 17 1925-1926, Operating room index (2 volumes) 19 1926 June 16 - 1935 Mar. 26, Record of operations (2 volumes) 17 1939 May 24- 1945 July 24, Record of operations (2 volumes) 20 1956 Nov. 1 - 1959 July 6, Record of Operations 17 1955 July 1 - 1958 June 30, Operations performed by residents 18 1974 Jan. 3 - 1975 July 31 and 1976 June 22 - Sept. 23, Register of operations Recovery Room Records 19 1971 Oct. 1 - 1976 Sept. 26, Recovery room record book, Discharge Records Subseries, 1925-1972

[CLOSED TO USE.]

23 1928 Jan. 25 - 1933 Aug. 12, Patients' index to file

[Includes loose paper with records from 1925 between pages 46 and 47.]

1931 Feb. 20 - 1933 Dec. 25, Patients' Index (2 volumes) 1932 Aug. 1 - 1936 Aug. 27 Consultations 1935 Jan. 1 - 1936 Jan. 1, Patients' index 1943 - 1972 and undated, Discharge records and service analysis 1925 July 2 - 1926 Nov. 2, Discharge records Death Records Subseries, 1925-1983 and undated

[CLOSED TO USE.]

24 1968-1976, Death reports (4 folders) 1969-1983 and undated, Burial transit permits 1970-1971, Death notifications 1951-1971, Vital statistics [x-ray, admit/discharge, body release, death certificate] (4 folders) 1962-1970, Death notification, disposal permits

[Also includes deposit slips, 1974-1975]

1970s, Miscellaneous birth and death reports 25 1925-1933, Undertaker Registry 1956-1976, Register of deaths, (3 folders) 34Medical case number indices

[CLOSED TO USE.]

1936 Mar. 3 - 1936 Nov. 20 1933 June 22 - 1934 Mar. 22 Medical staff minutes, 1972-1973 and undated Medical staff minutes, 1968-1974 and undated North Carolina Hospital Association norms, 1975 Medical staff reports, 1969-1972 and undated Staff reports, 1967-1975(3 folders) Medical staff minutes Miscellaneous closed materials Financial Records Series, 1941-1976 (689 items, 2 linear feet) 26 Accounts payable, 1967 Oct. - 1968 Apr. and undated Accounts receivable, 1967 Oct. - 1968 Apr. and undated 27 Accounts Payable, 1971 Apr. 26 - 1976 Oct. 21 (2 folders) Account book, O.P.D. Emergency Dept., 1965 May 12 - 1967 Feb. 8 Account book, 1972 June - 1974 Sept. and undated Loose papers, 1960 Oct. - 1975 Apr. and undated (2 folders)

[Includes: "Distribution of Receipts," "Distribution of Cash Receipts," "Payroll Journal," "Receipts and Income Journal," "Disbursements and Expense Journal"]

28 Lincoln Hospital income statements, 1966-1967, 1970-1974 Lincoln Hospital financial statements, 1956-1957, 1962-1963, 1974-1975 Lincoln Hospital budgets, 1969-1974 Lincoln Hospital Report on Examination, 1970-1973 Trustees' report, 1943-1971

[Legal contracts and deeds]

Securities, Fidelity Bank, 1941-1958 Board of Trustees, 1950-1973 (3 folders) Campaign Fund, 1967-1968 Statements of income and expense, 1970 29 DCHC Finance Committee, 1970-1976 (5 folders) Statements of income and expense, 1944-1960 Charges, 1971-1974 and undated (2 folders) The Doris Duke Foundation, 1950-1968 Legal Papers Series, 1901-1975 (bulk 1940-1975) (375 items, .6 linear feet) 30 N.C. Medical Care Commission - Application for Donation, 1969 Deed of Lincoln to County of Durham for $10, 1950 March Original charter, 1901 North Carolina Board of Medical Examiners (Dr. Joseph J. Combs, Secretary), 1958-1975 Meeting of Trustees - Mr. Rich - Deed of Property to home, 1940 Certificate of Incorporation and Amendments of Trustees, 1917-1972 (bulk 1940-1950) (2 folders) Lincoln Hospital, deeds and Lincoln Charter, 1949 WPA, 1943 Lincoln Hospital, deeds and charters, 1950s Contracts and agreements, 1941-1975 (2 folders) Miscellaneous Series, 1930-1998 and undated (80 items, 1.0 linear foot) 30 History, 1901-1966, circa 1966 Integration of schools, circa 1955 Miscellaneous Lincoln Hospital departmental heads file, undated Wasserman tuberculosis reports, 1930 Nov. 26 - 1933 Oct. 28 1 Clippings, 1949-1963, 1998 Duke Endowment Series, 1925-1976 and undated (850 items, 2.2 linear feet) 31 Hospital statistics, 1933-1941 Request for Assistance from the Hospital Section, 1925-1962 (13 folders) 32 Request for Assistance from the Hospital Section, 1962-1973 (8 folders) Loose materials, undated Miscellaneous, 1959 Notes on the revision of the Application for Assistance, circa 1965 1956, 1970-1976 (3 folders) 33 Comparative miscellaneous statistics, 1957-1968 Hospital cost and service comparisons, 1941-1958