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Guide to the Office of Undergraduate Admissions Records, 1911 - ongoing

Abstract

The Office of Undergraduate Admissions coordinates admissions for Trinity College and the Pratt School of Engineering at Duke University. Records include applications to Trinity College prior to the founding of Duke University (1911-1925), the administrative files of Admissions Director Robert H. Ballantyne (1967-1974), and one file from Admissions Director Richard Steele.

Descriptive Summary

Title
Office of Undergraduate Admissions records, 1911-ongoing
Creator
Duke University. Office of Undergraduate Admissions.
Extent
1.5 Linear Feet , 1500 Items
Repository
University Archives, Duke University
Location
For current information on the location of these materials, please consult University Archives, Duke University.
Language
English.

Collection Overview

Records include applications to Trinity College prior to the founding of Duke University (1911-1925); administrative files of Admissions Director Robert H. Ballantyne (1967-1974) and one file from Admissions Director Richard Steele.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Admissions, 1911 (2 folders)
Box 1
Admissions, 1913 (2 folders)
Box 1
Admissions, 1914, 1916, 1917
Box 1
Admissions, 1918 (2 folders)
Box 1
Admissions, 1919-1923 (2 of 3 folders)
Box 1
Admissions, 1919-1923 (1 of 3 folders)
Box 2
Admissions, 1923-1925 (2 folders)
Box 2
Angier B. Duke Memorial Scholarship Program, 1970-1973 (2 folders)
Box 2
Crises (student unrest), 1969
Box 2
Correspondence to President Knight, 1968-1969
Box 2
Educational Administration Advisory Group, 1969-1971
Box 2
Alumni Visits and Speeches, 1969-1970
Box 2
Harold Lewis, 1967-1973
Box 2
Provost Group: Minutes, 1970-1971
Box 2
Miscellaneous Correspondence to Ballantyne, 1969, 1970, 1973 (note letter from Cheang Koon Chang, whose father was Cheang Park Chew)
Box 2
"Evolution of the American Teacher," William Cartwright, 1968
Box 2
"Duke in the Seventies," undated
Box 2
Clippings, 1970-1971
Box 2
Teddy Segal: Winning Photograph - Washington Area Photography Contest, 1972 Nov. 24
Box 2
FERPA RESTRICTED: Correspondence with President Sanford, 1972-1973 (3 folders)
Box 3
FERPA RESTRICTED: Athletics, 1970-1971
Box 3
FERPA RESTRICTED/BOT RESTRICTED: Trustees, 1969-1973
Box 3
RESTRICTED:Richard Steele's Office - Strategy for Undergraduate Admissions, 1987-1992 (general 25 year restriction)
Box 3
Videocassette (on-site)
Videotape 1

Historical Note

There is little written record of the early administrative reporting relationships of admissions beyond the following broad outline. When the Woman's College and Trinity College were separate, the Dean of Admissions of each school reported to the University Registrar, who reported to the Vice President of the Educational Division (now Provost). Each college may have had a committee on admissions. In 1961 William Brinkley was named Director of Admissions and probably Associate Registrar at the same time. The separate Deans of Admissions reported to him. In 1967 Robert Ballantyne was named Director of Admissions, and at this time, reporting shifted from the Registrar to an officer in the Provost's Office. In 1969 he reported to the Vice Provost and Dean of Undergraduate Education, James Price. By 1975 that title had changed to Vice Provost and Dean of Trinity College of Arts and Sciences. There was a major reorganization and retirement of admissions personnel with the merger of the Woman's College and Trinity College as of July 1, 1972. In 1978 the Director of Admissions appears to be reporting to an Assistant Provost with responsibility for Admissions, Financial Aid and Registration. In 1980 an organizational chart in a University Report uses the term Assistant Provost for Academic Support Services (Admission Records, Financial Aid, Academic Systems, Placement). However, this title was not found in a University Bulletin.

Subject Headings

Preferred Citation

[Identification of item], Office of Undergraduate Admissions Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Office of Undergraduate Admissions Records was received by the University Archives as a transfer in 1973-1998.

Processing Information

Processed by University Archives staff

Completed 1998

Re-processed by Kimberly Sims, September 2013

Encoded by Jill Katte, January 2005

Updated by Kimberly Sims, September 2013

This finding aid is NCEAD compliant.