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Preliminary Guide to the Alumni Affairs Records, 1851 - 2005

Abstract

The Office of Alumni Affairs at Duke University administers the Duke Alumni Association, a nonprofit organization serving over 120,000 alumni and former students of Duke University, in addition to thousands of parents and friends of the university. Records contain class files, administrative materials, fundraising materials, alumni publications records, subject files, photographs, video and sound recordings, and an index to Duke students who served in World War II. Materials include reunion information, correspondence, reports, programs, clippings, and printed matter.

Descriptive Summary

Title
Alumni Affairs records 1851 - 2005
Creator
Duke University. Office of Alumni Affairs.
Extent
30 Linear Feet , 30000 Items
Repository
University Archives, Duke University
Location
For current information on the location of these materials, please consult University Archives, Duke University.
Language
English.

Collection Overview

Records contain class files, administrative materials, fundraising materials, alumni publications records, subject files, photographs, video and sound recordings, and an index to Duke students who served in World War II. Materials include reunion information, correspondence, reports, programs, clippings, and printed matter.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

Portions of these materials are restricted by donor request.

Unprocessed materials are closed pending processing.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Missing Class of 1964, 1970, 1980, and 1981.

Class of 1851-1925
Box Classes 1
Class of 1926-1933
Box Classes 2
Class of 1934-1941
Box Classes 3
Class of 1942-1947
Box Classes 4
Class of 1948-1956
Box Classes 5
Class of 1957-1961
Box Classes 6
Class of Classes 1962-1965
Box Classes 7
Class of 1966-1969
Box Classes 8
Class of 1970-2005
Box Classes 9
Director Henry Dwire records
Box 1
Memoranda
Box 1
Alumni Admissions, 1960s and 1970s [A89-81.1]
Box 2
Alumni Admissions, 1960s and 1970s [A89-81.2]
Box 3
Alumni Trustees, Athletic Council, 1960s and 1970s [A89-81.3]
Box 4
President's Office, Miscellaneous files, 1960s and 1970s [A89-81.4]
Box 5
Commencement, general class files, 1960s and 1970s [A89-81.5]
Box 6
Vigil and Allen Building Takeover files, 1968-1969 RESTRICTED [A83-91]
Box 7
Director's records, 1983-1993 [A96-39]
Box 8
Vice President for Alumni Affairs and Development report, 1982/83-1983/84 [A87-6]
Box 9
Assistant Director Anne Garrard records [A91-113, A92-28]
Box 10
Reunion Director's records [A94-37]
Box 11
Reunion Director mailings, 1990-
Box 12
Ehle report, National Council records, 1974-1981 [A91-50, A91-51]
Box 13
General Alumni Association National Council, ca. 1947-1974 [A98-6.1]
Box 14
General Alumni Association National Council Executive Committee, ca. 1960s and 1970s [A98-6.2]
Box 15
General Alumni Association National Council Executive Committee, ca. 1960s and 1970s [A98-6.3]
Box 16
Trinity College Memorial Gymnasium Fund pledge cards
Box 17
Development and fundraising reports and handbooks
Box 18
Loyalty Fund
Box 19
Parents of students
Box 19
Requests
Box 19
Publications Editor records [A91-2, A97-66, A2001-88, A2001-89, A2002-61]
Box 20
Alumni Register records [A78-120]
Box 21
Annual Reports
Box 22
Alumni News, Alumni Newsletter
Box 22
General information
Box 23
Elections
Box 23
Office personnel
Box 23
Alumni Memorial Scholarship Fund
Box 23
Alumni Memorial Gymnasium
Box 23
Sesquicentennial Celebration
Box 23
Alumni Day
Box 24
Commencement
Box 24
Alumni Weekend, 1971-1985, 1999
Box 24
Alumni Council minutes
Box 25
Alumni Secretary reports
Box 25
Photographs
Box 25
Alumni Clubs: DUBAC, States A-L
Box 26
Alumni Clubs: States, M-W; International clubs
Box 27
Half-Century Club
Box 28
Alumnae Association [A77-217]
Box 29
Medical School Alumni Association
Box 30
Law School Alumni Association
Box 30
Divinity School, Class files
Box 31
Duke Experience Survey, 1985-1992
Box 32
Duke Experience Survey forms
Box 33
Profile of the Class of 1968 survey, 1988 [A90-98]
Box 34
Homecoming
Box 35
Alumni Lecture Series
Box 35
Saturday Seminars
Box 35
Summer Institute
Box 35
Social and athletic events
Box 35
Athletic reunions
Box 35
Sales and offers
Box 35
Duke/Durham Alumni Association
Box 35
Clippings
Box 35
H. Keith H. Brodie, 1982-1989
Box 35
Louis Orr etchings information
Box 36
Duke songs
Box 36
Mailings to seniors
Box 36
Duke anniversaries
Box 36
Childress paintings
Box 36
Events and programs: Travel
Box 37
Events and programs: Travel
Box 38
Oversized materials
Box 39
Photographs [A91-7]
Box 40
Video recordings, sound recordings, microforms
Box 41
Motion pictures, video, sound recordings [A2000-78]
Box 42
A-Br
Box 43
Br-Dav
Dav-Geo
Ger-Hou
Hou-Len
Box 44
Len-Moo
Moo-Rab
Rab-Smi
Smi-Wat
Oversize Box 45
Wat-Deceased

Historical Note

Since 1838, Duke University has had two locations and five name changes, but one of its oldest components has been an active alumni association. The Trinity College Alumni Association was founded in 1858 by President Braxton Craven, with forty-one alumni on record. In the 1890s, when the proposal to relocate Trinity College to Durham was announced, opposition to the plan was widespread among alumni. The Alumni Association, however, listened to the arguments for relocation with an open mind and decided to put the interests of "a greater Trinity" above personal considerations. In 1891, a year before the move, the College's charter was amended to require that one-third of its trustees be alumni of the College. This tenet remains a requirement of the University's bylaws today, twenty-seven of Duke's thirty-seven trustees are alumni, and five are past presidents of the Alumni Association.

Within a decade of the move to Durham, both men and women enrolled in dramatically increasing numbers from the North, the South, the Indian Territory (now Oklahoma) and abroad (especially Japan). Today's Duke Alumni Association represents more than 110,000 members from every state in the USA and more than seventy countries.

Just as the pool of alumni has dramatically grown and changed over the last 150 years, so has the role of the Alumni Association. From an association intended to foster friendships and maintain an ongoing affiliation between alumni and the university, the Alumni Association now also provides educational and travel opportunities, along with many university and community services. It disseminates information about university activities and issues to alumni and friends of the university, and produces its own sources of revenue to help support its programs.

These changing roles are expressions of an ongoing review by Alumni Association leadership and members of the alumni community. They illustrate the Alumni Association's ability to recognize the university's continually changing needs and its own opportunities to contribute to the Duke community.

[Historical note from http://dukealumni.com]

Subject Headings

Related Material

  • Trinity College Alumni Association Records (University Archives, Duke University)
  • Alumni Collections (University Archives, Duke University)

Preferred Citation

[Identification of item], Alumni Affairs Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Alumni Affairs Records were received by the University Archives as a transfer in 1948-2002.

Processing Information

This collection is partially unprocessed: materials may not have been ordered and described beyond their original condition.

Encoded by Jill Katte, February 2005

This finding aid is NCEAD compliant.