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Guide to the Board of Trustees Records, 1860-ongoing

Abstract

The Duke University Board of Trustees has existed since 1924, and grew out of the Trinity College Board of Trustees that existed from 1859 to 1924. The Board is responsible for making major steering decisions in the administration of the school. The Board of Trustees records contain minutes, agendas, correspondence, reports, subject files, trustee handbooks, and other records of the Board and Executive, standing, and ad hoc committees. The minutes include reports, correspondence, resolutions, recommendations for the conferring of degrees, for employment and renewal of employment, and other material. Reports include those made by University officers, Board committees, and outside consultants. The Board's records also include statements of funds and scholarships, investment reports, correspondence, audits, bylaws, petitions from students, and other material.

Descriptive Summary

Title
Board of Trustees records 1860-ongoing
Creator
Duke University. Board of Trustees. Trinity College (Durham, N.C.). Board of Trustees. Trinity College (Randolph County, N.C.). Board of Trustees.
Extent
128.75 Linear Feet, , 110,000 Items
Repository
University Archives, Duke University
Location
For current information on the location of these materials, please consult University Archives, Duke University.
Language
English.

Collection Overview

The Board of Trustees records contain minutes, agendas, correspondence, reports, subject files, trustee handbooks, and other records of the Board and Executive, standing, and ad hoc committees. The minutes include reports, correspondence, resolutions, recommendations for the conferring of degrees, for employment and renewal of employment, and other material. Reports include those made by University officers, Board committees, and outside consultants. The Board's records also include statements of funds and scholarships, investment reports, correspondence, audits, bylaws, petitions from students, and other material. The minute book covering June 1901-June 1910 was destroyed by fire in 1911, but some handwritten minutes for the period were preserved and have been typed out. There are gaps in the minutes for the period 1925-1930.

The collection is divided into three main sections: Trinity College, Duke University, and Duke University Unprocessed Materials. The Trinity College series begins in 1860 and ends in 1924, the year Trinity College became Duke University. There are minute books, topical files, and yearly files. Because a fire destroyed the minute book covering June 1901-June 1910, some handwritten minutes have been transcribed; these can be found in the yearly files.

The second series, Duke University, covers 1924 to the present. It includes minutes of the Board and the Executive Committee, general records of the Board and the Executive Committee, reports, financial records, committees, and unprocessed materials. All materials less than 50 years old are closed except by special permission, in writing, from the Board of Trustees.

The third series, Duke University Unprocessed Materials, consists primarily of materials less than fifty years old, and so are restricted except by permission from the Board of Trustees.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

Records, such as search committee files or others pertaining to employment where individuals are identified, are closed for 70 years.

Records of the University's Board of Trustees which have been existence for at least fifty years are available for scholarly research with the permission of the University Archivist. Access to records which have been in existence for less than fifty years shall be granted only by special permission, in writing, from the Board of Trustees.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Trinity College was the forerunner of Duke University, and existed from 1859 to 1924. The Trinity College series includes minutes, topical files, yearly files, and Building Committee files.

The minutes of Trinity College have been bound into volumes. The volume that covered the dates after February 1900 and before June 1911 for the Board of Trustees was destroyed by fire. Some information about the meetings held during these years can be found in the yearly files. The minutes are arranged chronologically, and Board of Trustees minutes are followed by Executive Committee minutes. The volumns within Box 1 were removed and boxed individually. The folders were added to Box 2. As such, Box 1 no longer exists (as of December 2012).

Minutes, 1860 June 19-1879 June 12
Volume 1
Minutes, 1880 June 9-1891 June 10
Volume 2
Minutes, 1891 Sept. 19-1900 Feb. 19
Volume 3
Photocopy of minutes of 1889 Dec. 4, 1890 March 20

These minutes represent the beginning of the Duke family's involvement.

Box 2
Minutes, 1860 June 19-1879 June 12 (loose material removed from bound volume)
Box 2
Volume, June 5, 1911-November 4, 1922
Box 2
Stenographer's Notebook, June 1911-June 1922
Box 2
Volume, 1887-1889
Box 3
Volume, August 1892-November 1892

Volume also includes minutes and reports of faculty meetings.

Box 3
Volume, April 22, 1893-April 27, 1901
Box 3
2 volumes, June 10, 1901-May 1, 1923
Box 3

The Topics files are arranged alphabetically. Note that some of the contents of the file "Trustee Lists" overlap with the establishment of Duke University.

Clipping, Raleigh Christian Advocate, March 26, 1890
Box 5
Contracts, 1891-1894
Box 5
Documents on moving from Randolph County to Durham, 1889-1892
Box 5
Financial Records and Reports of the Treasurer and Financial Secretary, 1888-1891
Box 5
"The History of Trinity College," circa 1915-1916
Box 5
Letterbook, Board of Trustees Chair, 1897-1902
Box 4
Miscellaneous documents, 1889-1894
Box 5
Petitions, 1888-1891
Box 5
Plan of Dr. Few for Bible Department, undated
Box 5
Pledges by Durham Citizens, 1890

These were monetary pledges to the Board of Trustees made by Durham citizens in an effort to get Trinity College to move to Durham instead of Raleigh.

Box 5
Trustee Lists, 1888-1948

Includes chronologically arranged lists followed by summary lists.

Box 5

These yearly files include correspondence, handwritten and transcribed minutes, financial information, President's Reports, Treasurer's Reports, Headmaster's Reports, and other materials. Sometimes financial statements or other groups of materials were separated within a year; these materials are still organized chronologically, but placed after the general yearly file.

1901
Box 5
1902
Box 5
1903
Box 5
1904
Box 5
1905
Box 5
1906
Box 5
1907
Box 5
1908
Box 5
1909
Box 5
1910
Box 5
1911
Box 5
1912
Box 5
1913
Box 5
1913 - Financial Statement
Box 5
1914
Box 5
1914 - Financial Statement
Box 5
1915
Box 5
1915 - Athletic Council Business
Box 5
1915 - Financial Statement and Treasurer's Report
Box 5
1916
Box 5
1916 - Financial Statement
Box 5
1917
Box 5
1917 - Financial Statement
Box 5
1917 - Treasurer's Report and Trinity Park School Treasurer's Report
Box 5
1918
Box 5
1918 - Financial Statement
Box 5
1918 - Football Petitions
Box 5
1918 - Treasurer's Report
Box 5
1919
Box 5
1919 - Financial Statement
Box 6
1919 - Randolph County Property
Box 6
1920
Box 6
1920 - Financial Statement
Box 6
1921
Box 6
1921 - Financial Statement
Box 6
1922 (2 folders)
Box 6
1922 - Financial Statement
Box 6
1923
Box 6
1924
Box 6
1924 - Executive Committee
Box 6

The Building Committee helped plan Trinity College's move from Randolph County to Durham County.

Minutes Book, 1890

This book also contains student grades dating 1893 to 1906.

Box 7
Records, 1890-1893
Box 7

The Duke University series contains materials generated after Trinity College officially became Duke University in December 1924. The series is organized into several subseries: Meeting Minutes, Executive Committee Meeting Minutes, Board of Trustees General Records, Executive Committee General Records, Committees, Reports, Financial Records, and Unprocessed Materials. All materials less than 50 years old are closed except by special permission, in writing, from the Board of Trustees.

The minutes of the Board of Trustees have been bound into volumes for ease of use. These volumes contain the officially recorded minutes of the Board. For supplementary materials, see the Board of Trustees General Records subseries.

June 4, 1923-June 4, 1933
Volume 1
February 28, 1934-May 22, 1943
Volume 2
January 29, 1944-December 10, 1949
Volume 3
June 3, 1950-May 30, 1953
Volume 4
February 24, 1954-June 2, 1956
Volume 5
February 27, 1957-May 31, 1958
Volume 6
February 25, 1959-June 4, 1960
Volume 7
March 8, 1961-June 2, 1962
Volume 8
November 2, 1962-May 30, 1964
Volume 9
November 6, 1964-June 4, 1966
Volume 10
November 4, 1966-June 3, 1967
Volume 11
December 9, 1967-June 1, 1968
Volume 12
December 7, 1968-May 31, 1969
Volume 13
December 13, 1969-September 9, 1970
Volume 14
October 8, 1970-June 5, 1971
Volume 15
December 11, 1971-May 13, 1972
Volume 16
December 8, 1972-May 12, 1973
Volume 17
September 21, 1973-May 11, 1974
Volume 18
September 28, 1974-May 10, 1975
Volume 19
September 26, 1975-December 13, 1975
Volume 20
March 5, 1976-May 8, 1976
Volume 21
September 24, 1976-December 11, 1976
Volume 22
February 25, 1977-May 7, 1977
Volume 23
September 23, 1977-December 10, 1977
Volume 24
February 24, 1978-May 6, 1978
Volume 25
September 29, 1978-December 9, 1978
Volume 26
February 23, 1979-May 5, 1979
Volume 27
September 28, 1979-December 8, 1979
Volume 28
February 22, 1980-May 10, 1980
Volume 29
September 26, 1980-December 13, 1980
Volume 30
February 27, 1981-May 9, 1981
Volume 31
September 25, 1981-December 12, 1981
Volume 32
February 26, 1982-May 8, 1982
Volume 33
September 24, 1982-December 11, 1982
Volume 34
February 25, 1983-May 7, 1983
Volume 35
September 23, 1983-December 10, 1983
Volume 36
March 2, 1984-May 5, 1984
Volume 37
September 28, 1984-December 8, 1984
Volume 38
March 1, 1985-May 4, 1985
Volume 39
September 27, 1985-December 7, 1985
Volume 40
February 28, 1986-May 3, 1986
Volume 41
September 26, 1986-December 13, 1986
Volume 42
February 27, 1987-May 9, 1987
Volume 43
September 25, 1987-December 12, 1987
Volume 44
February 26, 1988-May 7, 1988
Volume 45
September 23, 1988-December 10, 1988
Volume 46
February 24, 1989-May 13, 1989
Volume 47
September 29, 1989-December 9, 1989
Volume 48
February 23-24, 1990
Volume 49
May 11, 1990
Volume 50
October 5, 1990
Volume 51
December 7, 1990
Volume 52
February 22, 1991
Volume 53
May 10, 1991
Volume 54
September 27, 1991
Volume 55
December 6, 1991
Volume 56
December 6, 1991
Volume 57
February 28, 1992
Volume 58
May 15, 1992
Volume 59
September 25-26, 1992
Volume 60
December 10, 1992
Volume 61
February 26-27, 1993
Volume 62
May 14-15, 1993
Volume 63
October 1-2, 1993
Volume 64
December 10-11, 1993
Volume 65
December 10-11, 1993
Volume 66
February 25-26, 1994
Volume 67
May 6-7, 1994
Volume 68
September 30-October 1, 1994
Volume 69
December 9-10, 1994
Volume 70
February 24-25, 1995
Volume 71
May 12-13, 1995
Volume 72
September 29-30, 1995
Volume 73
December 8-9, 1995
Volume 74
February 23, 1996
Volume 75
May 10-11, 1996
Volume 76
September 27-28, 1996
Volume 77
December 13-14, 1996
Volume 78
February 28-March 1, 1997
Volume 79
May 16-17, 1997
Volume 80
September 26-27, 1997
Volume 81
December 5-6, 1997
Volume 82
February 27, 1998
Volume 83
May 15-16, 1998
Volume 84
October 2-3, 1998
Volume 85
December 4-5, 1998
Volume 86
February 26-27, 1999
Volume 87
May 14-15, 1999
Volume 88
October 1-2, 1999
Volume 89
December 3-4, 1999
Volume 90
February 25-26, 2000
Volume 91
May 12-13, 2000
Volume 92
October 6-7, 2000
Volume 93
December 1, 2000
Volume 94
February 23-24, 2001
Volume 95
May 11-12, 2001
Volume 96
October 5-6, 2001
Volume 97
December 7-8, 2001
Volume 98
February 22-23, 2002
Volume 99
May 10-11, 2002
Volume 100
October 4-5, 2002
Volume 101
December 6, 2002
Volume 102
February 28, 2003
Volume 103
May 9-10, 2003
Volume 104
October 3-4, 2003
Volume 105
December 5-6, 2003 and December 11, 2003
Volume 106
February 27-28, 2004
Volume 107
May 7-8, 2004
Volume 108
October 1-2, 2004
Volume 109
December 3-4, 2004
Volume 110
February 25-26, 2005
Volume 111
May 13-14, 2005
Volume 112
September 30-October 1, 2005
Volume 113
December 2-3, 2005
Volume 114
February 24-25, 2006
Volume 115
May 12-13, 2006
Volume 116 (part 1)
September 29-30, 2006
Volume 116 (part 2)
December 1-2, 2006
Volume 117
There is no volume 118.
Volume 118
February 23-24, 2007
Volume 119
May 11-12, 2007
Volume 120
September 28-29, 2007
Volume 121
December 7-8, 2007
Volume 122
February 28-March 1, 2008
Volume 123
May 9-10, 2008
Volume 124
October 3-4, 2008
Volume 125
December 5-6, 2008
Volume 126
February 27-28, 2009
Volume 127
May 8-9, 2009
Volume 128
October 2-3, 2009
Volume 129
December 4-5, 2009
Volume 130
February 26-27, 2010
Volume 131
May 14-15, 2010
Volume 132
October 1-2, 2010
Volume 133
December 3-4, 2010
Volume 134

These minutes were received from the Duke Endowment (A91-57) and duplicate the contents of some of the volumes above.

May 24, 1946-December 7, 1968
Box 16
March 7, 1969-December 9, 1972
Box 16
March 1, 1973-September 28, 1974
Box 16
March 7, 1975-December 11, 1976
Box 16
February 25, 1977-February 24, 1979
Box 16

The minutes of the Executive Committee have been bound into volumes for ease of use. These volumes contain the officially recorded minutes of the Executive Committee. For supplementary materials, see the Executive Committee General Records subseries.

July 25, 1923-May 6, 1933
Volume 1
September 8, 1933-June 30, 1943
Volume 2
September 29, 1943-December 10, 1949
Volume 3
January 25, 1950-December 1, 1954
Volume 4
February 23, 1955-November 26, 1958
Volume 5
February 24, 1959-November 30, 1960
Volume 6
January 3, 1961-June 1, 1962
Volume 7
September 26, 1962-May 29, 1964
Volume 8
September 26, 1964-June 4, 1965
Volume 9
July 2, 1965-June 3, 1966
Volume 10
August 1, 1966-March 2, 1967
Volume 11
April 6, 1966-June 2, 1967
Volume 12
July 14, 1967-October 8, 1967
Volume 13
November 10, 1967-January 12, 1968
Volume 14
February 9, 1968-April 5, 1968
Volume 15
April 10, 1968-May 31, 1968
Volume 16
July 12, 1968-September 27, 1968
Volume 17
November 1, 1968-January 17, 1969
Volume 18
March 6, 1969-March 28, 1969
Volume 19
May 2, 1969-May 31, 1969
Volume 20
July 11, 1969-October 3, 1969
Volume 21
November 7, 1969-January 16, 1970
Volume 22
March 5, 1970-May 29, 1970
Volume 23
July 10, 1970-November 6, 1970
Volume 24
December 11, 1970-April 2, 1971
Volume 25
April 30, 1971-June 4, 1971
Volume 26
July 16, 1971-October 1, 1971
Volume 27
November 5, 1971-January 14, 1972
Volume 28
March 2, 1972-June 9, 1972
Volume 29
August 25, 1972-September 29, 1972
Volume 30
November 3, 1972-January 19, 1973
Volume 31
March 1, 1973-June 15, 1973
Volume 32
July 20, 1973-November 2, 1973
Volume 33
December 7, 1973-January 18, 1974
Volume 34
February 28, 1974-June 14, 1974
Volume 35
August 23, 1974-December 6, 1974
Volume 36
January 17, 1975-June 13, 1975
Volume 37
July 18, 1975-November 7, 1975
Volume 38
January 16, 1976-June 11, 1976
Volume 39
July 16, 1976-November 5, 1976
Volume 40
January 14, 1977-June 10, 1977
Volume 41
July 15, 1977-November 4, 1977
Volume 42
January 13, 1978-June 29, 1978
Volume 43
July 15, 1978-June 21, 1979
Volume 44
July 11, 1979-June 13, 1980
Volume 45
July 18, 1980-June 30, 1981
Volume 46
July 17, 1981-May 2, 1982
Volume 47
July 16, 1982-June 10, 1983
Volume 48
November 4, 1983-June 15, 1984
Volume 49
November 2, 1984-June 14, 1985
Volume 50
August 23, 1985-June 13, 1986
Volume 51
August 22, 1986-June 12, 1987
Volume 52
August 21, 1987-June 10, 1988
Volume 53
August 19, 1988-June 10, 1988
Volume 54
August 25, 1989-June 15, 1990
Volume 55
July 10, 1990-April 5, 1991
Volume 56
June 14, 1991-April 3, 1992
Volume 57
June 12, 1992-June 11, 1993
Volume 58
July 12, 1993-January 14, 1994
Volume 59
April 8, 1994-June 10, 1994
Volume 60
July 27, 1994-August 19, 1994
Volume 61
November 4, 1994-January 13, 1995
Volume 62
April 7, 1995-June 9, 1995
Volume 63
August 18, 1995-June 14, 1996
Volume 64
August 23, 1996-June 13, 1997
Volume 65
August 22, 1997-January 16, 1998
Volume 66
April 3, 1998-June 19, 1998
Volume 67
August 21, 1998-February 25 and 27, 1999
Volume 68
April 9, 1999-June 11, 1999
Volume 69
August 20, 1999-June 16, 2000
Volume 70
July 21, 2000-December 6, 2000
Volume 71
April 6, 2001-June 16, 2001
Volume 72
August 21, 2001-June 14, 2002
Volume 73
August 23, 2002-June 20, 2003
Volume 74
August 29, 2003
Volume 75
November 7, 2003-June 18, 2004
Volume 76
August 27-November 4, 2004
Volume 77
January 14-June 17, 2005
Volume 78
August 26-November 4, 2005
Volume 79
January 20-June 17, 2006
Volume 80
August 25-November 17, 2006
Volume 81
January 12-June 15, 2007
Volume 82
July 20-December 17, 2007
Volume 83
January 18-June 13, 2008
Volume 84
September 15-November 7, 2008
Volume 85
January 15-June 19, 2009
Volume 86
July 24-November 6, 2009
Volume 87
January 15-March 26, 2010
Volume 88
June 18-November 5, 2010
Volume 89

These minutes were received from the Duke Endowment (A91-57) and duplicate the contents of some of the volumes above.

June 26, 1946-December 1, 1954
Box 17
February 23, 1955-November 25, 1959
Box 17
February 24, 1960-December 12, 1965
Box 17
January 21, 1966-December 6, 1968
Box 17
January 17, 1969-December 11, 1970
Box 17
January 22, 1971-December 10, 1971
Box 18
January 14, 1972-December 7, 1973
Box 18
January 18, 1974-November 7, 1975
Box 18
January 16, 1976-November 4, 1977
Box 18
January 13, 1978-March 30, 1979
Box 18

The Board of Trustees General Records subseries contains both topical and yearly files on matters related to the Board and its meetings.

The Topics subseries contains a variety of materials on issues of relevance to the Board of Trustees. The Topics have been placed in alphabetical order. Please note that the Topics subseries in the Trinity College series contains a folder called "Trustee lists" that has information about trustees up through 1948.

Administrative Committee, 1934
Box 6
Bylaws--"Latest," 1935
Box 6
Charter/Bylaws, circa 1935
Box 6
Correspondence concerning a successor to President Few, October 1940-February 1941
Box 6
Curriculum Study, 1939
Box 6
Gross-Edens Affair, February 1960-April 1960
Box 6
Institute for Research in the Sciences of Man, 1931-1939
Box 6
International Studies, 1935
Box 6
Library, 1932
Box 6
Memorials, circa 1925-1936
Box 6
Miscellaneous materials, circa 1925-1945
Box 6
Petition by Women Students to Name Auditorium on Woman's College after Dean Baldwin, circa 1930
Box 6
Philosophy Department, 1938
Box 6
Physics, 1936
Box 6
Psychology Department, 1938
Box 6
Ring Petition, 1932
Box 6
School of Medicine and School of Nursing Announcements, circa 1929-1930
Box 6
Student Letters to Trustees regarding integration, 1956-1961
Box 6
Teaching Load, circa 1934
Box 6
"A Tour of Inspection" (motion picture), 1934
Box 6
Transfer of Title (Extracts from Minutes), 1922-1938
Box 6
Widgery, Alban G. - RESTRICTED, circa 1933-1934
Box 6

Yearly Files include agendas, correspondence, reports, and other materials used before, during, and after meetings of the Board of Trustees. Materials are arranged chronologically. Materials that were used in preparation for, during, or following a meeting have been retained together in folders labeled with the meeting date.

December 29, 1924 meeting
Box 6
1925
Box 8
1926
Box 8
1927
Box 8
1928
Box 8
1929
Box 8
1930
Box 8
1931
Box 8
June 1931 meeting
Box 8
1932
Box 8
January 26, 1932 Joint Meeting of the Duke Endowment and Duke University
Box 8
1933
Box 8
June 5, 1933 meeting
Box 8
1934
Box 8
February 28, 1934 meeting
Box 8
June 4, 1934 meeting
Box 8
1935
Box 8
March 27, 1935 meeting
Box 8
June 1, 1935 meeting
Box 8
1936
Box 8
January 29, 1936 meeting
Box 8
June 6, 1936 meeting
Box 8
1937
Box 8
January 27, 1937 meeting
Box 8
May 1937-June 1937
Box 8
June 5, 1937 meeting
Box 8
February 2, 1938 meeting
Box 8
1939
Box 8
March 1, 1939 meeting
Box 8
June 3, 1939 meeting
Box 8
January 31, 1940 meeting
Box 8
June 1, 1940 meeting
Box 8
December 1940-April 1941
Box 8
May 1941-June 1941
Box 8
January 1942-April 1942
Box 9
May 1942-July 1942
Box 9
October 1942-June 1943
Box 9
December 1943-June 1944
Box 9
December 1944-June 1945
Box 9
April 1946-June 1946
Box 9
February 26, 1947 meeting
Box 9
May 31, 1947 meeting
Box 9
November 26, 1947 meeting
Box 9
June 4, 1948 meeting
Box 9
November 19, 1948 meeting
Box 9
June 4, 1949 meeting
Box 9
December 10, 1949 meeting
Box 9
June 3, 1950 meeting
Box 9
June 2, 1951 meeting
Box 9
February 27, 1952 meeting
Box 9
May 31, 1952 meeting
Box 9
February 25, 1953 meeting
Box 9
May 30, 1953 meeting
Box 9
February 24, 1954 meeting
Box 9
June 5, 1954 meeting
Box 10
February 23, 1955 meeting
Box 10
June 4, 1955 meeting
Box 10
February 29, 1956 meeting
Box 10
June 2, 1956 meeting
Box 10
February 27, 1957 meeting
Box 10
June 1, 1957 meeting
Box 10
February 26, 1958 meeting
Box 10
May 31, 1958 meeting
Box 10
February 25, 1959 meeting
Box 10
June 6, 1959 meeting
Box 10
March 23, 1960 meeting
Box 10
April 21, 1960 meeting
Box 10
June 4, 1960 meeting
Box 10

Executive Committee General Records include agendas, correspondence, reports, and other materials used before, during, and after meetings of the Executive Committee. Materials are arranged chronologically. Materials that were used in preparation for, during, or following a meeting have been retained together in folders labeled with the meeting date.

1930
Box 10
1932
Box 10
January 1934 and March 1934 meetings
Box 10
March 28, 1934 meeting
Box 10
August 29, 1934 meeting
Box 10
October 6, 1934 meeting
Box 10
December 19, 1934 meeting
Box 10
1935
Box 10
January 30, 1935 meeting
Box 10
February 14, 1935 meeting
Box 10
April 17, 1935 meeting
Box 10
May 29, 1935 meeting
Box 10
July 1935-August 1935
Box 10
September 4, 1935 meeting
Box 10
September 25, 1935 meeting
Box 10
October 30, 1935 meeting
Box 10
November 27, 1935 meeting
Box 10
December 18, 1935 meeting
Box 10
January 28, 1936 meeting
Box 10
February 26, 1936 and March 26, 1936 meetings
Box 10
April 1, 1936 meeting
Box 10
May 27, 1936 meeting
Box 10
June 26, 1936 meeting
Box 10
August 1936 meeting
Box 10
September 26, 1936 meeting
Box 10
October 28, 1936 meeting
Box 10
December 9, 1936 meeting
Box 10
January 1937 meeting
Box 10
February 24, 1937 meeting
Box 10
March 31, 1937 meeting
Box 10
April 23, 1937 meeting
Box 10
May 26, 1937 meeting
Box 10
June 23, 1937 meeting
Box 10
July 28, 1937 meeting
Box 10
September 8, 1937 meeting
Box 10
October 27, 1937 meeting
Box 10
December 22, 1937 meeting
Box 11
February 23, 1938 meeting
Box 11
April 4, 1938 meeting
Box 11
May 25, 1938 meeting
Box 11
July 1938 meeting
Box 11
September 28, 1938 meeting
Box 11
December 10, 1938 meeting
Box 11
February 1, 1939 meeting
Box 11
March 1, 1939 meeting
Box 11
March 29, 1939 meeting
Box 11
June 3, 1939 meeting
Box 11
June 28, 1939 meeting
Box 11
August 1939 meeting
Box 11
September 29, 1939 meeting
Box 11
November 29, 1939 meeting
Box 11
January 30, 1940 meeting
Box 11
February 28, 1940 meeting
Box 11
May 1, 1940 meeting
Box 11
June 1, 1940 meeting
Box 11
June 26, 1940 meeting
Box 11
September 25, 1940 meeting
Box 11
October 18, 1940 meeting
Box 11
November 2, 1940 meeting
Box 11
November 27, 1940 meeting
Box 11
December 1940-May 1941
Box 11
June 1941
Box 11
September 1941-December 1941
Box 11
January 1942-June 1942
Box 11
September 1942-December 1942
Box 11
February 1943-April 1943
Box 11
August 1943-December 1943
Box 11
March 1, 1944 meeting
Box 11
April 26, 1944 meeting
Box 11
September 27, 1944 meeting
Box 11
November 29, 1944 meeting
Box 11
February 28, 1945 meeting
Box 11
April 25, 1945 meeting
Box 11
June 27, 1945 meeting
Box 11
September 26, 1945 meeting
Box 11
November 28, 1945 meeting
Box 11
February 27, 1946 meeting
Box 11
May 1, 1946 meeting
Box 11
June 26, 1946 meeting
Box 11
July 12, 1946 meeting
Box 11
September 25, 1946 meeting
Box 11
November 27, 1946 meeting
Box 11
April 30, 1947 meeting
Box 11
June 25, 1947 meeting
Box 11
October 1, 1947 meeting
Box 11
November 26, 1947 meeting
Box 11
January 16, 1948 meeting
Box 11
February 25, 1948 meeting
Box 11
April 28, 1948 meeting
Box 11
June 5, 1948 meeting
Box 12
June 30, 1948 meeting
Box 12
September 29, 1948 meeting
Box 12
November 19, 1948 meeting
Box 12
December 1, 1948 meeting
Box 12
January 8, 1949 meeting
Box 12
February 23, 1949 meeting
Box 12
April 27, 1949 meeting
Box 12
June 4, 1949 meeting
Box 12
June 29, 1949 meeting
Box 12
September 1949 meeting
Box 12
November 30, 1949 and December 10, 1949 meeting
Box 12
January 1950 meeting
Box 12
March 1, 1950 meeting
Box 12
April 26, 1950 meeting
Box 12
June 3, 1950 meeting
Box 12
June 28, 1950 meeting
Box 12
September 27, 1950 meeting
Box 12
September 27, 1950 meeting
Box 12
November 29, 1950 meeting
Box 12
February 28, 1951 meeting
Box 12
April 25, 1951 meeting
Box 12
May 31, 1951 meeting
Box 12
June 2, 1951 meeting
Box 12
June 27, 1951 meeting
Box 12
September 26, 1951 meeting
Box 12
November 28, 1951 meeting
Box 12
February 27, 1952 meeting
Box 12
April 30, 1952 meeting
Box 12
June 25, 1952 meeting
Box 12
October 1, 1952 meeting
Box 12
November 26, 1952 meeting
Box 12
February 25, 1953 meeting
Box 12
April 29, 1953 meeting
Box 12
May 30, 1953 meeting
Box 12
July 1, 1953 meeting
Box 12
September 24, 1953 meeting
Box 12
November 25, 1953 meeting
Box 12
February 23, 1954 meeting
Box 12
April 28, 1954 meeting
Box 12
June 5, 1954 meeting
Box 12
June 30, 1954 meeting
Box 12
September 23, 1954 meeting
Box 12
December 1, 1954 meeting
Box 12
February 23, 1955 meeting
Box 12
April 27, 1955 meeting
Box 12
June 3, 1955 meeting
Box 12
June 29, 1955 meeting
Box 12
September 28, 1955 meeting
Box 12
November 30, 1955 meeting
Box 12
February 28, 1956 meeting
Box 12
April 25, 1956 meeting
Box 12
June 1, 1956 meeting
Box 13
June 27, 1956 meeting
Box 13
September 26, 1956 meeting
Box 13
November 28, 1956 meeting
Box 13
February 27, 1957 meeting
Box 13
May 1, 1957 meeting
Box 13
May 31, 1957 meeting
Box 13
June 26, 1957 meeting
Box 13
September 25, 1957 meeting
Box 13
November 27, 1957 meeting
Box 13
February 25, 1958 meeting
Box 13
March 31, 1958 meeting
Box 13
April 30, 1958 meeting
Box 13
May 31, 1958 meeting
Box 13
June 25, 1958 meeting
Box 13
October 1, 1958 meeting
Box 13
November 26, 1958 meeting
Box 13
February 25, 1959 meeting
Box 13
April 29, 1959 meeting
Box 13
June 5, 1959 meeting
Box 13

Reports include both those produced by the Board of Trustees and those presented to the Board by outside parties. Materials are arranged chronologically.

A Report on the Financial Needs and Resources of Duke University, 1948
Box 13
Report on Examiniation of Accounts, 1954
Box 13
Summary
Box 13
Volume 1
Box 13
Volume 2
Box 13

The Budget subseries contains yearly budget information, financial reports, endowment and investment reports, studies, audits, and other information related to the financial administration of Duke University. Materials are arranged chronologically.

Investment Holdings, General Correspondence, 1923-1929
Box 13
Funds, Miscellaneous, 1925-1939
Box 13
Budget, circa 1925-1930
Box 13
Investment Holdings, General Correspondence, 1929-1937
Box 13
Budget, 1930
Box 13
Budget, 1931-1932 (non-medical)
Box 13
Funds, Amelie McAlister Upshur, 1934-1936
Box 14
1935-1936
Box 14
1936-1937
Box 14
1937-1938 (New and Promotions, Salaries)
Box 14
Duke University investments and their indivisible interest in investments of the Duke Endowment, May 31, 1940
Box 14
Budget income and expenditure statements, 1942-1948
Box 14
The Duke Endowment--securities held for Duke University, 1943-1949
Box 14
Financial Reports, 1945-1948
Box 14
Duke Endowment, 1945-1950
Box 14
Analysis of Duke University investments, June 30, 1945-December 31, 1946
Box 14
Analysis of Duke University investments, January 1, 1947-December 31, 1948
Box 14
Stores study, 1945-1947
Box 14
Study of Retail Stores Operations at Duke University, 1945-1947
Box 14
Duke University construction, 1945-1950
Box 14
Duke University Development Program Operating Plan, 1948
Box 14
Trend of Income and Expenses, 1948-1949
Box 14
Budgets, 1949-1951
Box 14
Duke University Audit, Comments, 1950
Box 14
Elizabeth P. Hanes Building Fund and Annuity Fund, 1950
Box 14
Memorandum for IBM equipment, circa 1950-1953
Box 14
Duke University Athletic Council, 1950-1953
Box 14
Consolidated Balance Sheets, etc., 1959
Box 14

Committees are comprised of Board of Trustees members. Although a number of committees exist, the only committee represented in this subseries is the Committee on Honorary Degrees.

Biographies
Box 14
1936-1943
Box 14
April 1944-December 1947
Box 14
January 1948-February 1949, undated
Box 14
1949-1950
Box 14
1949-1952
Box 14
Correspondence and biographies, 1949-1952
Box 14
Member correspondence, 1949-1953
Box 14
Meeting, December 1951
Box 15
Nominations, biographies, and correspondence, 1948-1949
Box 15
Nominations, biographies, and correspondence, 1952-1953
Box 15
Recommendations, 1940-1950
Box 15

Unprocessed Materials are primarily those less than 50 years old. A box-level guide is provided for these materials, but patrons wishing to use them must receive special permission, in writing, from the Board of Trustees. These materials are arranged into three subseries: Meeting Files, Committee Files, and Other Materials.

The Meeting Files subseries is comprised of supplementary materials related to meetings of the entire Board of Trustees as well as meetings of the Executive Committee. The description of each box specifies whether it contains only Board of Trustees materials, only Executive Committee materials, or both. Boxes are arranged in chronological order.

Executive Committee meeting files, July 1, 1959-February 28, 1963
Box 19
Board of Trustees meeting files, 1961-1965
Box 20
Executive Committee meeting files, January 21, 1963-December 10, 1965
Box 21
Board of Trustees and Executive Committee meeting files, January 21, 1966-March 2, 1967

Also includes stenographer's notebooks.

Box 22
Board of Trustees and Executive Committee meeting files, April 6, 1967-February 29, 1968
Box 23
Board of Trustees and Executive Committee meeting files, March 1, 1968-March 29, 1969
Box 24
Board of Trustees and Executive Committee meeting files, May 2, 1969-December 13, 1969

Also includes "old trustee mailing lists" dating from 1964 to 1975.

Box 25
Board of Trustees and Executive Committee meeting files, January 16, 1970-April 2, 1971
Box 26
Board of Trustees and Executive Committee meeting files, April 30, 1971-June 9, 1972
Box 27
Board of Trustees and Executive Committee meeting files, August 25, 1972-September 21, 1973
Box 28
Board of Trustees and Executive Committee meeting files, September 21, 1973-June 14, 1974
Box 29
Board of Trustees and Executive Committee meeting files, August 23, 1974-July 18, 1975
Box 30 Accession Number A83-17
Board of Trustees and Executive Committee meeting files, August 22, 1975-July 16, 1976
Box 31 Accession Number A83-17
Board of Trustees and Executive Committee meeting files, August 20, 1976-July 15, 1977
Box 32 Accession Number A83-17
Board of Trustees and Executive Committee meeting files, September 23, 1977-June 29, 1978
Box 33 Accession Number A85-90
Board of Trustees and Executive Committee meeting files, July 14, 1978-May 5, 1979
Box 34 Accession Number A85-90
1978 Board of Trustees meeting files
Box 35 Accession Number A85-90
Board of Trustees and Executive Committee meeting files, June 8, 1979-May 10, 1980
Box 36 Accession Number A85-90
Board of Trustees and Executive Committee meeting files, June 13, 1980-September 26, 1981
Box 37 Accession Number A89-16
Board of Trustees and Executive Committee meeting files, September 26, 1981-December 11, 1982
Box 38 Accession Number A89-16
Board of Trustees and Executive Committee meeting files, January 14, 1983-December 10, 1983

Box also includes Nixon Library CANDL file, naming of rooms file, and Bylaws of Highland Hospital Medical Staff file.

Box 39 Accession Number A89-112
Board of Trustees and Executive Committee meeting files, January 20, 1984-April 5, 1985
Box 40 Accession Number A89-112
Board of Trustees and Executive Committee meeting files, May 3, 1985-June 13, 1986
Box 41 Accession Number A89-112
Board of Trustees and Executive Committee meeting files, August 21, 1986-May 9, 1987
Box 42 Accession Number A90-106
Board of Trustees and Executive Committee meeting files, June 12, 1987-May 7, 1988
Box 43 Accession Number A90-106
Board of Trustees and Executive Committee meeting files, June 10, 1988-February 25, 1989
Box 44 Accession Numbers A91-79, A92-16
Board of Trustees and Executive Committee meeting files, April 7, 1989-December 9, 1989
Box 45 Accession Number A92-16
Board of Trustees and Executive Committee meeting files, February 23, 1990-October 6, 1990
Box 46 Accession Number A93-3
Board of Trustees and Executive Committee meeting files, October 5, 1990-December 8, 1990

Box also includes a few reports.

Box 47 Accession Number A93-3
Board of Trustees and Executive Committee meeting files, February 22, 1991-August 23, 1991
Box 48 Accession Number A93-81
Board of Trustees and Executive Committee meeting files, September 27, 1991-December 7, 1991
Box 49 Accession Number A93-81
Board of Trustees and Executive Committee meeting files, January 9, 1992-June 12, 1992
Box 50 Accession Number A93-135
Board of Trustees and Executive Committee meeting files, August 21, 1992-December 12, 1992
Box 51 Accession Number A94-17
Board of Trustees and Executive Committee meeting files, January 15, 1993-May 15, 1993
Box 52 Accession Numbers A94-82, A95-44
Board of Trustees meeting files, May 14, 1993-December 11, 1993
Box 53 Accession Numbers A94-82, A95-44
Executive Committee meeting files, June 11, 1993-January 14, 1994
Box 54 Accession Number A95-25
Board of Trustees and Executive Committee meeting files, February 25, 1994-June 10, 1994
Box 55 Accession Number A95-59
Executive Committee meeting files, July 27, 1994-January 13, 1995
Box 56 Accession Number A96-15
Board of Trustees meeting files, September 30, 1994-December 10, 1994
Box 57 Accession Number A96-15
Board of Trustees and Executive Committee meeting files, December 9, 1994-May 13, 1995
Box 58 Accession Numbers A96-15, A96-127
Board of Trustees and Executive Committee meeting files, January 13, 1995-September 30, 1995
Box 59 Accession Numbers A96-15, A96-94, A97-24
Board of Trustees and Executive Committee meeting files, September 29, 1995-December 9, 1995
Box 60 Accession Number A97-24
Board of Trustees and Executive Committee meeting files, February 23, 1996-July 19, 1996
Box 61 Accession Number A97-54
Board of Trustees and Executive Committee meeting files, August 23, 1996-March 1, 1997
Box 62 Accession Number A98-70
Board of Trustees and Executive Committee meeting files, February 28, 1997-June 13, 1997
Box 63 Accession Number A98-70
Board of Trustees and Executive Committee meeting files, August 22, 1997-March 1, 1998
Box 64 Accession Number A99-73
Board of Trustees and Executive Committee meeting files, February 27, 1998-1999
Box 65 Accession Number A99-73
Board of Trustees and Executive Committee meeting files, October 2, 1998-February 27, 1999
Box 66 Accession Number A2000-53
Board of Trustees and Executive Committee meeting files, April 9, 1999-June 11, 1999
Box 67 Accession Numbers A2000-53, A2001-65
Board of Trustees and Executive Committee meeting files, August 20, 1999-August 25, 2000
Box 68 Accession Number A2001-65
Board of Trustees and Executive Committee meeting files, October 6, 2000-February 24, 2001
Box 69 Accession Number A2002-79
Board of Trustees and Executive Committee meeting files, April 6, 2001-June 15, 2001
Box 70 Accession Number A2002-79
Board of Trustees and Executive Committee meeting files, August 24, 2001-February 23, 2002
Box 71 Accession Number A2003-32
Board of Trustees and Executive Committee meeting files, April 5, 2002-June 14, 2002
Box 72 Accession Number A2003-32
Board of Trustees and Executive Committee meeting files, August 23, 2002-March 1, 2003
Box 73 Accession Number A2004-42
Board of Trustees and Executive Committee meeting files, April 11, 2003-June 20, 2003
Box 74 Accession Number A2004-42
Board of Trustees and Executive Committee meeting files, August 29, 2003-February 27-28, 2004
Box 92 Accession Number UA2006-0014
Board of Trustees and Executive Committee meeting files, April 2, 2004-June 18, 2004
Box 93 Accession Number UA2006-0014

The Committee Files subseries has materials related to various committees composed of Board of Trustees members. Materials are arranged in alphabetical order.

Academic Affairs Committee records, February 23, 1990-May 10, 1991
Box 75 Accession Number A91-88
Buildings and Ground Committee Records, circa 1977-1984
Box 76 Accession Number A91-88
Buildings and Grounds Committee Records, December 5, 1997
Box 93 Accession Number UA2006-0014
Business and Finance Committee Records, 1988-1989
Box 77 Accession Number A89-39
Business and Finance Committee Records, 1990-1995
Box 78 Accession Number A97-26
Business and Finance Committee Records, September 26, 1997-December 5, 1997
Box 93 Accession Number UA2006-0014
Committee for the Duke University Health System Records, April 1997-May 1997
Box 79 Accession Number A2000-41
Committee for the Duke University Health System Records, November 6, 1997-December 4, 1997
Box 93 Accession Number UA2006-0014
Student Affairs Trustee Committee Records, September 26, 1997-December 5, 1997
Box 93 Accession Number UA2006-0014
Committee files and subject files, circa 1917-1995
Box 80 Accession Numbers A96-16, A96-15, A96-94, A97-54

The Other Materials subseries contains reports, subject files, trustee biographical information, retreat materials, and other papers related to the Board of Trustees. These boxes are arranged in alphabetical order.

Board of Trustees Retreat materials, February 1996
Box 81 Accession Number A2002-85
Boards of Visitors Records, 1963-1987
Box 82 Accession Numbers A92-56, A92-55
Chancellor for Health Affairs Search records, 2003-2004
Box 83 Accession Number A2004-32
Remarks on May 6, 1994 meeting and Trustee manual
Box 84 Accession Number A2004-32
Reports, 1948-1972
Box 85 Accession Number A2004-32
Reports, circa 1972-1988
Box 86 Accession Number A94-96
Reports, subject files, and Executive Committee exhibits, 1973-1999
Box 87 Accession Numbers A2000-39, A2000-40
Residential Program Feasibility Report, KTH, 1999
Box 88 Accession Number A2000-39
Subject files, circa 1962-1993
Box 89 Accession Number A94-82
Subject files, 1975-1989
Box 90 Accession Number A92-55
Trustee Biographical Information and other correspondence, circa 1972-1995
Box 91 Accession Number A95-25
Trustee Biographical Information and other correspondence, circa 1972-1995
Box 91 Accession Number A95-25

Historical Note

The Board of Trustees of Duke University was originally formed when the Union Institute Society's 1839 constitution established a body with responsibility for the oversight of the affairs of Union Institute Academy of Randolph County, North Carolina. The Board was legally recognized in 1841 by an act of the North Carolina General Assembly incorporating Union Institute Academy as a private school for boys. In 1851, the Union Institute Academy changed to become Normal College, an institution dedicated to the training of teachers. The Board members remained largely the same, but new members were also added. In 1856, the Board approved resolutions to allow Normal College to become the official college of the North Carolina Conference of the Methodist Episcopal Church, South. With the change came more Board members representing the Methodist Church, and a new charter was approved by the Board. In 1859, Normal College changed its name to "Trinity College." A set of bylaws was also drawn up, and these by-laws form the basis of Duke University's present-day bylaws.

In 1892, Trinity College moved to Durham County to take advantage of a more urban setting and to seek more financial support. In 1924, the University received a major endowment from James B. Duke, who along with his father, Washington Duke, and brother, Benjamin Duke, had made a fortune in tobacco and power companies. In his honor, the Board of Trustees changed the name of Trinity College to Duke University (although the undergraduate institution still retains the name Trinity College).

Although the bylaws of the Board have been modified over the years, the Duke University Board of Trustees is still the body that makes the university's major administrative and strategic decisions. The Board consists of 36 members, including the current president of Duke University. As of 2005, the Bylaws of Duke University stated, "The thirty-six elected Trustees shall be elected as follows: twelve by the North Carolina Conference of the United Methodist Church; twelve by the Western North Carolina Conference of the United Methodist Church; and twelve by the graduates of Duke University." The Board is administered by the Office of the University Secretary. To read the current bylaws of Duke University and to see a list of current Board members, visit the University Secretary's webpage at: http://www.duke.edu/web/ous/

Subject Headings

Related Material

  • Board of Trustees Reference Collection (Duke University Archives)
  • Office of the University Secretary Records (Duke University Archives)
  • Nancy Hanks Trustee Records (Duke University Archives)
  • Mary Duke Biddle Trent Semans Board of Trustees and Duke University Records (Duke University Archives)
  • Charles B. Wade Records (Duke University Archives)
  • Bunyan S. Womble Papers (Duke University Archives)
  • Willis Smith Papers (Duke University Rare Books, Manuscripts, and Special Collections Department)
  • Photographs (Duke University Archives)
  • Oversized Photographs (Duke University Archives)

Preferred Citation

[Identification of item], Board of Trustees Records, University Archives, Duke University.

Provenance

The Board of Trustees Records were received by the University Archives as transfers from 1974-2012.

Processing Information

Processed by Valerie Gillispie

Completed March 25, 2005

Encoded by Valerie Gillispie, March 25, 2005

Updated by Jill Katte, March 2006

Updated by Sherrie Bowser, March 2008

Updated by Kimberly Sims, November 2012

This finding aid is NCEAD compliant.