Guide to the Office of Human Resources Reference Collection, 1950-[ongoing]


The Office of Human Resources Reference Collection contains files of memoranda, personnel policy notices, employee handbooks and newsletters, policy manuals, news clippings, literature on training opportunities, and other materials concerning the personnel management functions of the University. Materials date from the early 1950s through the 1990s. Major subjects include benefits, wages and salaries, upward mobility programs and training, services for employees, employee awards and appreciation events, and personnel policies and work rules. This collection was compiled from a variety of sources by the University Archives for use in reference and research.

Descriptive Summary

University Archives, Duke University
Duke University. University Archives
Office of Human Resources Reference collection 1950-[ongoing]
Language of Material
2.5 Linear Feet, 2,500 Items
For current information on the location of these materials, please consult the Library's online catalog.

Collection Overview

The Office of Human Resources Reference Collection contains files of memoranda, personnel policy notices, employee handbooks and newsletters; policy manuals; news clippings, brochures, and other printed materials. The collection is organized in five series: 1) Management 2) Personnel Department 3) Awards 4) Training 5) Benefits

Restrictions on Access & Use

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

Collection is open for research.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Administration Memoranda, 1950
Box 1
Personnel Department Supervisors' Manual, 1962
Box 1
Supervisors' Handbook, 1982/1986
Box 1
"Guideline" [supervisors' newsletter], 1970-1971
Box 1
Area wage survey, 1970
Box 1
Wage and salary workshop handbook, [1974-1978]
Box 1
Position classification guide, 1962
Box 1
Position description and classification proposal [1967]
Box 1
A Study of the Duke University Personnel Management System, 1980 [report]
Box 1
Work Culture Task Force, 1998 (2 folders)
Box 1
Drug-free work environment, 1998
Box 1
Employment office, 1970-1986
Personnel Department Clippings
Personnel Department Memoranda, circa 1951-1990 + undated (8f)
Personnel notices, circa 1969-1994
Severe weather policy, 1974/1975
Employee Life [newsletter], 1968
Update: Duke Employees News Release circa 1973-1988
Employee handbooks and work rules, 1960-1974
Duke University Personnel Policy Manual, 1970
Duke University Personnel Policy Manual, superseded material, 1974-1981 (5 folders)
Duke University Personnel Policy Manual, superseded material, 1981-1996 (2 folder)
Box 2
Duke University Personnel Policy Manual, February, 1985 (2 folders)
Box 2
Service awards, 1968- (includes Presidential and Quarter-Century awards) (4 folders)
Employee training, memoranda and schedules, 1967-1986
Training and Organizational Development, 1987-1993
Training and Organizational Development Job Enhancement Program, 1985, 1987
University Center for Management and Professional Development, 1994-1997
Learning and Organizational Development, 1999-2001
Paths for Employee Progress, [1971] and Critical needs job training, circa 1990
Benefits, general, 1955
Benefits: faculty and staff, 1957-1965
Day Care Assistance, 1971-
Faculty benefits handbooks, 1969, 1973, 1987 (2 folders)
Staff benefits and policy handbooks, 1974, 1978
Staff benefits guides, 1989 (2 folders)
Faculty and staff retirement plan, circa 1950
Retirement planning guide for faculty, 1995
Employees' retirement plan, 1954
Staff Benefits Guide and Packets, 1989
Life insurance, 1962-1974
Disability insurance, 1971-1991
Tuition benefit, 1962
Comparable benefits for same-sex spousal equivalents, 1995
Benefits Fair/Open enrollment, 1999/2000
Employee and family programs, 1985
Child and family programs, 1989
Employee programs, misc.
Personal Assistance Service
Employee week, 1987
Employee appreciation posters, 1994
Supervisor's Handbook, circa 1982
Live for Life Health Promotion, 1989
Handbooks and literature (duplicates)

Historical Note

Chronology List

1948/1949The position of Personnel Director first appeared in the University Bulletin. The appointee, Walter G. Cooper, reported to the Business Manager and Comptroller. The Personnel Department was given authority over all "employees of the University who are not directly connected in a professional capacity with its social or academic activities."
1969/1970The Personnel Department had the following structure: Director, Wage and Salary, Personnel Records, Employment Office, Medical Center Personnel, Training and Development, Cost Reduction
1980-1982The Human Resources division was created and structured as follows: Director (an Assistant Vice President), Benefits and Records, Employee Relations, Employee Services, Wage and Salary, Human Resources Development, Employment Office, Labor Relations
1997Administration, Benefits Administration, Temporary Services, Employee Occupational Health Services, Learning/Training and Organizational Development, Rewards and Recognition [formerly Wage and Salary], Recruitment.
2000The Human Resources division became headed by a Vice President

Subject Headings

Related Material

  • Labor Unions Reference Collection, 1965-1982. (University Archives, Duke University.)
  • Office of Human Resources records, 1979-[ongoing]. (Duke University Archives, Duke University.)
  • Academic Council Records see Non-Academic Employees Committee (University Archives, Duke University.)
  • Student Organizations Reference Collection, 1913-ongoing. see Student-Employee Relations Coalition (University Archives, Duke University.)

Preferred Citation

[Identification of item], Office of Human Resources Reference Collection, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.


The Office of Human Resources Reference Collection was compiled by University Archives staff from a variety of sources for reference and research.

Processing Information

Processed by Thomas Harkins, March 2004

Encoded by Sherrie Bowser, December 2007

Updated by Molly Bragg, August 2011

Accessions were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.