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Preliminary Guide to the University Marshal Records, 1942-1989

Abstract

The Office of the University Marshal is responsible for some of Duke University's most significant occasions: opening convocation, Founders' Day, and commencement. The University Marshal Records include correspondence, lists of candidates for degrees, memos, programs, financial records, records of the awarding of honorary degrees, minutes of the commencement committee, statistics, speeches, and other printed materials. Major subjects include information and procedures related to Founder's Day, baccalaureate services, convocations, and commencements; and files that detail the daily operation of the Office of the University Marshal. English.

Descriptive Summary

Title
University Marshal records
Creator
Duke University. University Marshal
Extent
40.0 linear feet
Repository
David M. Rubenstein Rare Book & Manuscript Library
Location
For current information on the location of these materials, please consult University Archives, Duke University.
Language
English.

Collection Overview

The University Marshal Records includes correspondence, lists of candidates for degrees, memos, programs, financial records, records of the awarding of honorary degrees, minutes of the commencement committee, statistics, speeches, and other printed materials. Major subjects include information and procedures related to Founder's Day, baccalaureate services, convocations, and commencements; and files that detail the daily operation of the Office of the University Marshal.

The University Marshall Records is arranged by accession date. These accessions are given in chronological order. The descriptions given for each box are general descriptions of the contents of the box and are not folder titles. There is some consistency in the contents of the boxes from one accession to another, but the folder titles are not identical.

Access to all folders in Box 3 is RESTRICTED. Please consult University Archives staff.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

In off-site storage; 48 hours advance notice is required for use.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

1967 and 1968 Additions (Accession A67-087 and Accession 68-345), 1940-1970

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. The Office files include correspondence, memos, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Access to all folders in Box 3 is RESTRICTED. Please consult University Archives staff.

Contents of Box 1, 1940-1950
Box 1
Lists of Candidates
Box 1
Baccalaureate Services
Box 1
Commencement Procedures
Box 1
Correspondence
Box 1
Commencement Reception
Box 1
Requisitions
Box 1
Statistics
Box 1
Diplomas
Box 1
Form Letters
Box 1
Founder's Day
Box 1
Honorary Degrees
Box 1
Marshals
Box 1
Honors and Prizes
Box 1
Memos
Box 1
Procedures
Box 1
Programs
Box 1
Contents of Box 2, 1960-1970
Box 2
Commencement
Box 2
Form Letters
Box 2
Diplomas
Box 2
Finances
Box 2
Procedures
Box 2
Correspondence
Box 2
Statistics
Box 2
Honorary Degrees
Box 2
Speakers
Box 2
Marshals
Box 2
Honors and Prizes
Box 2
Convocations
Box 2
Baccalaureate
Box 2
Honorary Degrees
Box 2
Founder's Day
Box 2
Contents of Box 3, 1953-1967

Contains correspondence, nominations, committee meeting minutes, memos, and recommendations about the awarding of honorary degrees.

Access to all folders in Box 3 is RESTRICTED: Personal Privacy.

Box 3

1975 Addition (Accession A75-102), 1969-1976

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. The Office files include correspondence, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Contents of Box 4, 1969-1974
Box 4
Lists of Candidates for Degrees
Box 4
Convocation
Box 4
Commencement
Box 4
Baccalaureate
Box 4
Founder's Day
Box 4
Finances
Box 4
Form Letters
Box 4
Statistics
Box 4
Correspondence
Box 4
Honorary Degrees
Box 4
Invitations
Box 4
Diplomas
Box 4
Marshals
Box 4
Speakers
Box 4
Security
Box 4
Contents of Box 5, 1973-1976
Box 5
Marshals
Box 5
Publicity
Box 5
Printing
Box 5
Procedures
Box 5
Programs
Box 5
Speakers
Box 5
Josten's
Box 5
Statistics
Box 5
Accounting and Budgeting
Box 5
Baccalaureate
Box 5
Calendar
Box 5
Commencement
Box 5
Correspondence
Box 5
Forms
Box 5
Founder's Day
Box 5
Honorary Degrees
Box 5
Josten's
Box 5

1979 Additions (Accession A79-091), 1974-1978

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. The Office files include correspondence, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Contents of Box 6, 1974-1976
Box 6
Commencement
Box 6
Correspondence
Box 6
Diplomas
Box 6
Founder's Day
Box 6
Honorary Degrees
Box 6
Accounting and Budgeting
Box 6
Josten's
Box 6
Procedures
Box 6
Operating Expenses
Box 6
Marshals
Box 6
President's Luncheon
Box 6
Statistics
Box 6
Academic Council
Box 6
Baccalaureate
Box 6
Clothing
Box 6
Contents of Box 7, 1967-1978

This box was added to the 1979 Addition (A79-91) on June 9, 1980.

Box 7
Commencement
Box 7
Programs
Box 7
Operating Expenses
Box 7
President Sanford
Box 7
Officers
Box 7
Speakers
Box 7
Statistics
Box 7
Apparel
Box 7
Calendar
Box 7
Candidates for Degrees
Box 7
Choir
Box 7
Lists of Candidates
Box 7
Procedures
Box 7
Honorary Degrees
Box 7
Academic Honors
Box 7
Marshals
Box 7
Josten's
Box 7
Prizes and Awards
Box 7

1982 Addition (Accession A82-75), 1978-1980 and 1984

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. The Office files include correspondence, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Contents of Box 8, 1978-1980
Box 8
Accounting and Budgeting
Box 8
Professional Services
Box 8
Diplomas
Box 8
Baccalaureate
Box 8
Addresses
Box 8
Correspondence
Box 8
Procedures
Box 8
Publicity
Box 8
Academic Honors
Box 8
Josten's
Box 8
President's Luncheon
Box 8
Statistics
Box 8
Contents of Box 9, 1978-1980, 1984

The folder on Typescripts of Student Speeches, Tryouts, was added to the 1982 Addition (A82-75) on May 9, 1984.

Box 9
Teacher Certification
Box 9
Commencement Committee
Box 9
Correspondence
Box 9
Diplomas
Box 9
Founder's Day
Box 9
Procedures
Box 9
Honorary Degrees
Box 9
Awards and Prizes
Box 9
Calendars
Box 9
Speeches
Box 9
Statistics
Box 9
Marshals
Box 9
Student Speeches, Tryouts, 1984
Box 9
Josten's
Box 9

1988 Addition (Accession A88-025), 1980-1985

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. This series also includes information about the Fuqua School of Business Dedication and the Robert H. James Dedication. The Office files include correspondence, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Contents of Box 10, 1980-1982
Box 10
Awards and Prizes
Box 10
Josten's
Box 10
Marshals
Box 10
Bryan Center Opening
Box 10
Senior Day
Box 10
Commencement
Box 10
Procedures
Box 10
Baccalaureate
Box 10
Speakers
Box 10
Programs
Box 10
Graduation Weekend
Box 10
Correspondence
Box 10
Statistics
Box 10
Academic Apparel
Box 10
Accounting and Budgeting
Box 10
Lists of Candidates
Box 10
Contents of Box 11, 1980-1981
Box 11
Dissertation Titles
Box 11
Correspondence
Box 11
Commencement
Box 11
Diplomas
Box 11
Honorary Degrees
Box 11
Founder's Day
Box 11
Academic Honors
Box 11
Josten's
Box 11
President's Luncheon
Box 11
Calendar of Events
Box 11
Baccalaureate Program
Box 11
Speeches
Box 11
Statistics
Box 11
Contents of Box 12, 1981-1982
Box 12
Accounting and Budgeting
Box 12
Lists of Degree Candidates
Box 12
Dissertation Titles
Box 12
Commencement
Box 12
Correspondence
Box 12
Diplomas
Box 12
Bulletins
Box 12
Honorary Degrees
Box 12
Procedures
Box 12
Academic Honors
Box 12
Contents of Box 13, 1982-1983
Box 13
Accounting and Budgeting
Box 13
Lists of Degree Candidates
Box 13
Dissertation Titles
Box 13
Commencement
Box 13
Correspondence
Box 13
Diplomas
Box 13
Bulletins
Box 13
Honorary Degrees
Box 13
Procedures
Box 13
Academic Honors
Box 13
Founder's Day
Box 13
President's Luncheon
Box 13
Contents of Box 14, 1982-1983, 1983-1984
Box 14
Marshals
Box 14
Annual Faculty Meeting
Box 14
Fuqua School of Business Dedication
Box 14
Robert H. James Dedication
Box 14
Opening Convocation
Box 14
Procedures
Box 14
Calendar of Events
Box 14
Programs
Box 14
Organ Recital
Box 14
Reception
Box 14
Commencement
Box 14
Baccalaureate
Box 14
Statistics
Box 14
Correspondence
Box 14
Accounting and Budgeting
Box 14
Operating Expenses
Box 14
Lists of Degree Candidates
Box 14
Teaching Certification
Box 14
Commencement Committee
Box 14
Contents of Box 15, 1983-1984, 1984-1985
Box 15
Commencement Committee
Box 15
Correspondence
Box 15
Diplomas
Box 15
Honorary Degrees
Box 15
Founder's Day
Box 15
Marshals
Box 15
President's Luncheon
Box 15
Josten's
Box 15
Awards and Prizes
Box 15
Academic Honors
Box 15
Teer Dedication
Box 15
Organ Recital
Box 15
Calendar of Events
Box 15
Procedures
Box 15
Accounting and Budgeting
Box 15
Operating Expenses
Box 15
Contents of Box 16, 1984-1985
Box 16
Baccalaureate
Box 16
Lists of Degree Candidates
Box 16
Dissertation Titles
Box 16
Commencement Committee
Box 16
Correspondence
Box 16
Diplomas
Box 16
Founder's Day
Box 16
Honorary Degrees
Box 16
Academic Honors
Box 16
Awards and Prizes
Box 16
Marshals
Box 16
Third World Symposium
Box 16
Willimon Installation
Box 16
Trinity College Gazebo
Box 16
Calendar of Events
Box 16
Statistics
Box 16
Speakers
Box 16

1993 Additions (Accession A93-82), 1985-1989

Includes information about convocation, commencement, Founder's Day, baccalaureate services, honorary degrees, and the daily business of the Office of the University Marshal. The Office files include correspondence, statistics, receipts, lists of dissertation titles, memos on ceremonial procedures, lists of degree candidates, information about diplomas, and information on honors and prizes.

Contents of Box 17, 1985-1986
Box 17
Academic Records
Box 17
Accounting
Box 17
Baccalaureate
Box 17
Correspondence
Box 17
Dissertation Titles
Box 17
Diploma Information
Box 17
Founder's Day
Box 17
Honorary Degree Candidates
Box 17
Josten's
Box 17
Academic Honors
Box 17
Invitations
Box 17
Contents of Box 18, 1985-1987
Box 18
Graduation Marshals
Box 18
Procedures
Box 18
Programs
Box 18
Calendar of Events
Box 18
Josten's
Box 18
Statistics
Box 18
Speeches
Box 18
Correspondence
Box 18
Suggestions
Box 18
Accounting
Box 18
Administrative and Operating Services
Box 18
Lists of Candidates
Box 18
Dissertation Titles
Box 18
Teacher Certification
Box 18
Contents of Box 19, 1986-1987
Box 19
Commencement Committee
Box 19
Correspondence
Box 19
Deaths
Box 19
Diplomas
Box 19
Honorary Degrees
Box 19
Josten's
Box 19
Founder's Day
Box 19
Graduation Marshals
Box 19
Calendar of Events
Box 19
Graduation Programs
Box 19
Reception
Box 19
Commencement
Box 19
Speeches
Box 19
Statistics
Box 19
Contents of Box 20, 1987-1988
Box 20
Dissertation Titles
Box 20
Commencement Committee
Box 20
Correspondence
Box 20
Diplomas
Box 20
Founder's Day
Box 20
Honorary Degrees
Box 20
Josten's
Box 20
Academic Honors
Box 20
Invitations
Box 20
Marshals
Box 20
Graduation Procedures
Box 20
Statistics
Box 20
Speeches
Box 20
Contents of Box 21, 1988-1989
Box 21
Academic Honors
Box 21
Invitations
Box 21
Marshals
Box 21
Convocation
Box 21
Calendar of Events
Box 21
Josten's
Box 21
Programs
Box 21
Publicity
Box 21
Speeches and Sermons
Box 21
Statistics
Box 21
Accounting
Box 21
Administrative and Operating Services
Box 21
Baccalaureate
Box 21
Degree Candidates
Box 21
Contents of Box 22, 1988-1989
Box 22
Accounting
Box 22
Operating Services
Box 22
Baccalaureate Information
Box 22
Degree Candidates
Box 22
Correspondence
Box 22
Dissertation Titles
Box 22
Teacher Certification
Box 22
Commencement Committee
Box 22
Josten's
Box 22
Diplomas
Box 22
Founder's Day
Box 22
Honorary Degrees
Box 22
Academic Honors
Box 22

2014 Addition (Accession UA2014.0081), 1988-2007

These files were generally arranged by academic year, with the same file titles used each year. As in previous accessions, these files contain lists of candidates, commencement procedures, founders day, statistics, dedications, memorials, programs, invitations, committee meeting minutes, academic honors, trustee information, and correspondence, among other materials. Along with the files arranged chronologically by academic year, there are several files on assorted topics related to the duties of the University Marshal that are not interfiled chronologically, as well as files on equipment rentals in 2006-20007 (the rest of the files from this academic year were not with this accession).

This accession also includes materials related to the sesquicentennial celebrations in 1988 and 1999, as well as VHS video recordings of baccalaureate services and commencement exercises in 1997 and 2001, and audiocassette recordings of convocations, commencements, and baccalaureate services from 1990-2000.

Assorted files, 1989-2005
Box 23
Chronological files, 1998-1999
Box 23
Chronological files, 1998-1999
Box 24
Chronological files, 1999-2000
Box 24
Chronological files, 1999-2000
Box 25
Chronological files, 2000-2001
Box 25
Chronological files, 2000-2001
Box 26
Chronological files, 2000-2001
Box 27
Chronological files, 2001-2002
Box 27
Chronological files, 2001-2002
Box 28
Chronological files, 2002-2003
Box 28
Chronological files, 2002-2003
Box 29
Chronological files, 2002-2003
Box 30
Chronological files, 2003-2004
Box 30
Chronological files, 2003-2004
Box 31
Chronological files, 2003-2004
Box 32
Chronological files, 2005-2006
Box 32
Chronological files, 2005-2006
Box 33
Equipment rentals, 2006-2007
Box 32
Sesquicentennial files, 1988-1989
Box 33
Sesquicentennial files, 1988-1989
Box 34
VHS video recordings, 1997, 2001
(6.0 VHS cassettes)
Audiocassette recordings, 1990-2000
(47.0 audio cassettes)

Historical Note

The Office of the University Marshal is responsible for organizing details and making decisions about the operation of some of Duke University's most significant occasions: opening convocation, Founders' Day, and commencement. The University Marshal holds both administrative and ceremonial responsibilities. The office's most public responsibility is to carry the University Mace and lead the procession at graduation. To many, the University Marshal's position is the embodiment of university traditions.

Subject Headings

Related Material

Related Material

Office of Special Events and University Ceremonies Records, UA.01.04.0001, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Commencement Exercises Reference Collection, 01.11.0041, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Douglas M. Knight Records, 03.59.0001, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Preferred Citation

[Identification of item], University Marshal Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The University Marshal Records was received by the University Archives as a transfer in 1967 (A67-87), 1968 (A68-346), 1975 (A75-102), 1979 (A79-91), 1982 (A82-75), 1988 (A88-0025), 1993 (A93-82), and 2014 (UA2014.0081).

Processing Information

Processed by Linda Daniel

Completed February 2004

Encoded by Linda Daniel, February 2004

Accession UA2014.0081 inventoried and added to finding aid by Tracy M. Jackson, December 2014.