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Guide to the Ombudsman Records, 1983-ongoing

Abstract

The role of the ombudsman is to work with the Faculty Hearing Committee to facilitate prompt and equitable resolution of allegations by faculty members and instructional staff that there has been a violation of university policy.

The collection includes correspondence, memoranda, notes, minutes and other records of the office.

Descriptive Summary

Repository
University Archives, Duke University
Creator
Duke University. Ombudsman.
Title
Ombudsman records 1983-ongoing
Language of Material
English, Swedish
Extent
0.5 Linear Feet, approx. 350 Items
Location
For current information on the location of these materials, please consult the Library's online catalog.

Collection Overview

The collection includes correspondence, memoranda, notes, minutes, and other records concerning the establishment of the position of ombudsman and the Faculty Hearing Committee, policies and specific cases, and copies of ombudsman practices and policies at other institutions. There are files that contain personnel records and are restricted for 70 years. Other files may fall under the 25 year administrative records restrictions. Please consult with Research Services staff.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48 hours to retrieve these materials for research use.

Please contact Research Services staff before visiting the University Archives to use this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

Records, such as search committee files or others pertaining to employment where individuals are identified, are closed for 70 years.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Establishment of Ombudsman and Faculty Hearing Committee, 1983
Box 1
Ombudsman: Role at Duke (2 folders)
Box 1
Ombudsman's role in other universities
Box 1
Ombudsman in Sweden, 1995 [clippings in Swedish]
Box 1
[Cases, 1995-2000] RESTRICTED
Box 1
[Cases - Alexandrou, D., 1994-1996] RESTRICTED
Box 1
The Forest at Duke (Carl Anderson's File) (retirement community)
Box 1
Correspondence
Box 1

Historical Note

The role of the ombudsman is to work with the Faculty Hearing Committee to facilitate the resolution of allegations by faculty members and instructional staff that there has been a violation of university policies concerning academic freedom, academic tenure, or equal treatment in employment. The ombudsman is appointed to a term of two years (renewable) by the Academic Council. The position reports directly to the President.

Subject Headings

Preferred Citation

[Identification of item], Ombudsman Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Ombudsman Records were received by the University Archives as a transfer between 2001-2004.

Processing Information

Processed by Sherrie Bowser, March 2007

Encoded by Kimberly Sims, January 2011

Accessions were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and local Style Guide.

This finding aid is NCEAD compliant.