DACS

uapacor Preliminary Inventory of the President’s Advisory Committee on Resources Records (PACOR), 1988-1995 Processed by: Archives Staff; machine-readable finding aid created by: Sherrie Bowser University Archives Duke University Durham, N.C., USA

Aleph Number: 003597081

Machine-readable finding aid derived from XML authoring program. Date of source: November 2007Processed by Archives Staff, April 2006; Finding Aid encoded by Sherrie Bowser, University Archives, Duke University, November 2007 Description is in English Finding aid was prepared using DACS and our local Style Guide Preliminary Inventory of the President’s Advisory Committee on Resources Records (PACOR), 1988-1995 University Archives Duke University Durham, North Carolina 27708-0185 USA

Descriptive Summary University Archives, Duke University Duke University. President's Advisory Committee on Resources. President’s Advisory Committee on Resources Records (PACOR), 1988-1995 Material in English 21.5 Linear Feet 21,000 Items For current information on the location of these materials, please consult the Library's online catalog. The President's Advisory Committee on Resources was established by President H. Keith H. Brodie in the summer of 1989 following a recommendation of the Academic Council's Task Force on University Governance. Its predecessor was the University Committee on Resources (1988-1989). PACOR was a broad-based committee, chaired by a faculty member, which advised the President on the allocation of the University's financial, human and physical resources. Material includes minutes, reports, handouts, correspondence, memoranda, spiral-bound publications, diskettes, microcassettes and standard cassettes. Materials range in date from 1988-1995. Administrative Information Access Restrictions

Patrons must sign the Acknowledgement of Legal Responsibility and Privacy Rights form before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In off-site storage; 24 hours advance notice is required for use.

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Preferred Citation

[Identification of item], President’s Advisory Committee on Resources Records (PACOR), Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

Materials were transferred over a period of time to the Archives from the President's Advisory Committee on Resources and the office of President H. Keith H. Brodie.

Processing Information

Processed by Archives Staff, April 2006

Encoded by Sherrie Bowser, November 2007

Accessions were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.

Historical Note

The President's Advisory Committee on Resources was established by President H. Keith H. Brodie in the summer of 1989 following a recommendation of the Academic Council's Task Force on University Governance. Its predecessor was the University Committee on Resources (1988-1989). PACOR was a broad-based committee, chaired by a faculty member, which advised the President on the allocation of the University's financial, human and physical resources. Its twenty-one members consisted of five faculty, seven administrators, two students and seven ex officio non-voting members from the faculty, the administration and the student government. PACOR's chairs were Wes Magat of the Fuqua School of Business, Allen C. Kelley of the Economics Department, and Jim Cox of the Law School. John Wessels served as the staff director until 1995 when his position was eliminated. PACOR continued into President Keohane's administration but with different responsibilities and duties.

Collection Overview

Material includes minutes, reports, handouts, correspondence, memoranda, spiral-bound publications, diskettes (floppy disks), microcassettes and standard cassettes. Materials range in date from 1988-1995.

Subject Headings

These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.

Duke University--Administration Duke University--Administration--Handbooks, manuals, etc. Duke University--Faculty. Duke University--Finance. Duke University--History--20th century. Duke University. Office of Alumni Affairs. Duke University. Office of the Provost. Duke University. President. Cassette tapes. floppy disks Related Material H. Keith H. Brodie, President, Records 1963-1984 University Archives. Duke University. Alumni Affairs Records, 1851-2005. University Archives. Duke University. Contents of Collection Container List 25 Boxes 1Yearly Files 1988/1989, 1989/1990 David Barber Salaries Minutes -- July 12, 1989 - May 7, 1990 Meeting files Academic Incentive Agreements Academic Priorities Committee Adcock, Jack "Adcock letter to Brodie for (Mr. Fitzgerald S.) Hudson" "Adcock's memo on Budgeting" Administrative Services Division Administrative Services Support Units Alumni Affairs and Development (John Piva) Annual Process Cycle Auxiliary Services "Brodie Communications" Budget shortfall Capital Budgeting Center for Jewish Life Communications Div. Report Computing Confidentiality Copy Center and Electronic Publishing Cost Allocation Cost Allocation System Subcommittee Day Care Center Dean's Council Deferred maintenance proposal Deficit -- long-term Department Chairs "Depreciation and Betterments Reserve" "Development office presentation -- John Piva" Discrete Organizational Forecast Units Distribution of faculty, monthly and bi-weekly staff of Duke Univ. Dowell, Earl Duke Univ. Athletic Association [DUAA] DUAA -- correspondence Enrollment Facilities Planning and Management [FP and M] Report FP and M Subcommittee Forecast 2Yearly Files 1989/1990 cont'd Forecast Forecast Information Responses Forecast presentation, Sept. 7 -- McLamb Forecast data Forecast mailings/handouts FY1991/92 Forecast Forecast procedures Formulas "A Framework for Responding to Calls for Greater Accountability and Productivity" Funding Initiatives [see also New Initiatives] G and A Contributions [General and Administrative] General Ledger System Governance Committee Griffiths, Philip A. Historical data on Budgets Housing "How an Ivory Tower Turns Research into Start-Ups" [Wall St. Journal 9/19/89] Human Resources Indirect Cost Recoveries "Informational" [Budget 1985/86-1989/90] "Informational" [Summary of unrestricted forecasts, budgets and actuals] Investment and Endowment income Investments/E.J. MacDonald Investment Policy Subcommittee John Wessels/Wes Magat proposal on Decentralization of Physical Plant "Letter to Mark Kuhn and Letter from Provost Griffiths [10-89]" Correspondence -- Allen C. Kelley to Wes Magat Libraries [Jerry Campbell -- Sept. 12 presentation] Litigation Mail service Management Issues [newsletter] Material Support Medical School Meetings/agendas Memoranda [from Wes Magat, Chair] Mission Statement New [Funding] Initiatives "PACK"? [computing at Duke Univ.] Parking budget request Planning Office -- Financial Snapshot Provost's Formula Provost's presentation Public Safety Questions for Selected Organizational Units Reports [and letters] to the President Reprographic services 3Yearly Files 1989/90 cont'd Residence Hall Cost Comparison "Resources Committee" PACOR Salaries Schedules of meetings/memberships Science Resource Initiative [SRI] SRI -- correspondence Staffing data Stores operation Student Affairs Tel-Com Summary of Transit System Upgrade Summary of Unrestricted Forecasts, Budgets and Actuals Tuition Uninsured Litigation/Risk Fund Vending Machines Year-End Appropriations Year-End Funding Year-End Surplus Miscellaneous 3 Yearly Files, 1990/1991 Minutes -- Sept. 18, 1990 Meeting files Academic Priorities Committee Academic Enhancements Jack Adcock -- correspondence/memoranda "Adcock on Financial indicators" Agency for International Development seminar [A. Kelley] Annual Giving 1990-1991 Annual Report Biodesign Building Project President Brodie -- correspondence "Budget cutting, streamlining" article [Stanford Observer, April-May 1990] Capital Budget Compensation Management Report Compensation Survey Computing Cost Accounting Deferred Maintenance/Capital Reminants Earl Dowell Duke Endowment Duke University Management Company [DUMAC] Enrollment Duke University Facilities Audit Facilities Planning and Management Financial Aid 4Yearly Files 1990/1991 cont'd Financial Statements and Reports Forecast Forecast 1991/92 Forecast and Budget Formulas -- master plan Formulas -- chart Formulas -- correspondence Formulas -- letter of transmittal [draft] Formula system Funding Initiatives General Fund The Graduate School "Harvard Visit by John (Wessels)," April 1991 Health Care Committee Housing Incremental Tuition Revenue Investment Policy Subcommittee Investments Allen Kelley -- Dorm Deferred Maintenance Allen Kelley -- Building Manager Proposal Thomas Langford Wes Magat, chair Maintenance Deficiency Funding Proposal Management Center Budget and Formula Proposal Meeting agendas Mid-Year report for 1990-91 PACOR bills, 1989-1991 Provost Search Committee Charles Putman SRI Siemer Energy Committee Siemer report on Facilities Planning and Management Spending policy Summer Session Tax-Free Bonding Controversy Triangulation Experiment University Financial Aid Programs report Undesignated Gift, Grant and Contract Income University Operations Utilization of Classroom Facilities during the Academic Year John Wessels 4Yearly Files, 1991/1992 Minutes -- September 11, 1991 - April 29, 1992 Meeting files 5Yearly Files 1991/1992 cont'd Academic and Financial Planning ACCRA cost of living index Jack Adcock Adjusting Faculty Salaries for the Cost of Living Budget Auxiliaries Auxiliaries -- staffing Auxiliaries -- transportation President Brodie Analysis of Year-End Budget Surpluses Budget trends FY92/93 Budget Highlights (J.Adcock's presentation) Paula Burger -- correspondence Capital Projects Subcommittee report Central Administrative Costs of 1991-1992 Budget Compensation Committee Competitive Bidding Development Presentation Dorms and Capital Projects Committee Duke Endowment Gifts DUAA Budgets -- Summary FY91/92 DUMAC East Campus Reviews and Planning Environment, pending Energy Conservation Advisory Committee [and Feb.92 report to PACOR] Facilities Planning and Management -- Internal Audit Financial Aid Forecast Forecast -- correspondence Forecast -- Forecasting procedures and Strategic issues Forecast -- possible candidates for FY91/92 revision Forecast -- University Forecast/Master formula "Pending -- Formula system" Formula -- Master Formula subcommittee "Formlua/Budget/Forecast subcommittee -- Hillerbrand" Governing Principles for Provost's area interim formula Graham, John [Planning Office Director] Harvard Yard Fence Restoration Allen C. Kelley Kuniholm, Bruce -- Policy Sciences Building Law School Presentation -- Pamela Gann Long-Range Planning Committee [Bd. of Trustees] -- January 1992 Planning Document Market Interest Rates Meeting agendas Nomination letters Office Services Division Personnel report -- John Wessels Pietrantoni, Joe -- Report on FTE analysis Pietrantoni, Joe -- Session on Planning Procurement Marshall Report Provost's Formula Agreement Provost's Interim Area Formula Provost Master Budget Incentive Agreement Report for 1991/92 academic year Residential Life Resolution on Human Resources [draft] Salaries and tuition 6Yearly Files 1991/1992 cont'd, 1992/1993, 1993/1994 Strategic Plans for Information Systems at Duke [July 1991 report] Student Employees Analysis Suggested Rules Total Compensation Committee Tax-exempt bonds Tax-free bonds Managing Tax-free bonds Undergraduate Enrollment Roy Weintraub [Academic Council, chair] on Enrollments Year-Round Education at Duke: A Summary of Relevant Issues Minutes -- September 2, 1992 - April 21, 1993 Meeting files Forecast Forecast -- adjustment recommendations Master Formula subcommittee PACOR Planning and Pending Worker's Compensation Miscellaneous material [incl. University Forecast material] Minutes -- September 8, 1993 - June 16, 1994 Meeting files [11/3/93 meeting] Capital Planning and Budgeting Project 7Yearly Files 1993/1994 cont'd, 1994/1995 "Capital projects at Duke: Priority Setting, Approval Process, and Budgeting Procedures" Tuition policies Minutes -- August 31, 1994 - May 17, 1995 Agendas, Meetings, etc. Managed Care Recreation and Fitness Facilities Subject Files Academic Areas, 1989-1991 [incl. Provost's 9/19/89 presentation] Accounting Systems, 1988-1990 Administrative Services, 1989 Agendas 1989-1992 DUAA 1990 Auxiliary Services 1988-1992 Board of Trustees/Strategic Planning/Feasibility Study, 1994 [miscellaneous material] Copy Center Correspondence 1988-1994 Correspondence, July 1990 - October 1992 Correspondence, October 1992 - September 1993 Cost Accounting Subcommittee, 1990 8Facilities Planning and Management, 1987-1990 FP and M, 1989-1992 FP and M -- Energy Management Control System FP and M -- "Outrageous," 1990-1991 FP and M -- Proposal for Enhancing the FP and M Function at DU, 1990 Financial Aid 1991-1992 Forecast, 1989-1990 Forecast Information Responses, 1989 Formula Schools, 1989-1991 Funding Initiatives, 1990-1992 G and A expenses, 1990-1991 Gift income/Annual giving, 1989-1992 Harvard University, 1990-1991 Indirect cost revenues, 1989-1990 Information systems, 1992-1993 Internal Audit Office, 1988-1989 Investment and Endowment Income, 1989-1993 9Key Documents Libraries, 1989-1991 Medical Center, 1990-1991 Plant Funds, 1989-1990 Recycled Bond funds, 1991-1994 PACOR recommendations, 1989-1993 Reports, 1990-1994 [incl. Annual Reports] SRI, 1989-1994 Staffing, 1989-1992 Student Affairs, 1989-1993 Summer Projects, 1989-1990 Uninsured risk/Litigation fund, 1989-1990 Year-end appropriations, 1990-1992 Year-round operations, 1990-1991 10Working Files -- Box List Working Files 1992/1993 Forecast 1993/1994 FP and M Subcommittee, Spring 1990 PACOR office records -- accounting Membership and distribution lists 111994 University Strategic Planning Committee ["Shaping Our Future"; includes minutes, email, reports, school summaries for the Board, and other material] Board of Trustees Committee on Institutional Advancement, Feb. 1995 FP and M report, 1990 Working/Subject Files 1989/1990 [formulas; cost allocation; computing; DUAA; Alumni Affairs; Endowment, Earnings] 12Budget process -- Princeton, 1988 University Committee on Resources, 1988-1989 [predecessor to PACOR] 1989 Child Care Proposal DukeNet Proposal 2 Financial Aid reports for 1991 [duplicate] and 1992. Working/Subject Files [Student Affairs 1992; FP and M; Computing; Forecast 1992/93] 13 Business and Finance Committee Volumes

13 spiral-bound volumes [12 and 1 duplicate] detailing operations of the Business and Finance Committee of the Board of Trustees -- dating from November 6, 1988-March 28, 1993. Contain information prepared for meetings of the B and F Committee.

14 Other Volumes

Volumes: Duke University FY 1990/91 Budget; Actual Financial Operations FY 1898/90, 1990/91 [2 vol.]; Forecast 1989/90 and 1990/91; Administrative Services Division FY1990/91 Analysis; Wiley and Wilson Sewer System and Steam Distribution Studies, 1990-1991 [3 vol.]; Project Nexus [future of computing at Duke], 1989; Strategic Plans for Information Systems, 1991; Facilities Audit, 1990.

Subject Files

Working/Subject Files [Energy Conservation, 1994; Heating Plant Task Force report; Infrastructure Summary report, 1992; Ad Hoc Committee on Formulas, Fall 1990; Formula Proposal, Fall 1990; Forecast, March 1990; 1991 Long-range Planning report titled "Strategic Issues in the 90s"]

15Alumni Affairs and Development, 1990-1995

Records include Carol O'Brien Associates Report on Development, 1995; 1994 draft of strategic plan for the Law School; minutes of the Alumni Affairs and Development [AA and D] Cabinet, 1994-1995; reports of various AA and D Task Forces, 1994, including materials on Duke Seminar planning; strategic plans for AA and D and the Alumni Association, 1993; and Operating Plans for AA and D from 1991-1994.

16Working Files, c. 1993-1995

1995 PACOR review of DUMAC; 9/14/94 report to PACOR, "Recreation Facilities and Cameron Annex Project" [dup.]; fund-raising publications from other institutions and from Council for Advancement and Support of Education; drafts of strategic plans for Arts and Sciences [1994], School of Engineering [1994?], Divinity School [1993], and Fuqua School of Business [1994].

17Working Files, ca. 1988-1993

Some records of the President's Committee on Health Care [1990, chaired by Jim Cox] and 1992 Strategic Planning Committee [Cox served]. PACOR subjects include Capital Projects Subcommittee; fundraising and development; strategic plans, 1992; planning initiatives at Princeton; 1988 report of Parking and Traffic Task Force; and the Chancellor's Committee on Year-Round Education.

18Reports, c. 1989-1995

1992-93 Compensation Management Report; 1990 Facilities Audit; President's Committee on Health Care, 1990-1991; 1992 Forecast Information; University Financial Snapshot -- Projections for 1990-1995 and 1991-1996; 1992 Residential Hall Communications Cabling [GTE]; and revenue trial balances and one line summaries, FY89/90 and 90/91 [4 vol.].

19 and 22Bound Computer Printouts

[labeled "Confidential]: Allocated and restricted funds with activity, [FY89/90] and Allocated and restricted funds with limited activity, FY 89/90. Tapes of meetings -- micro and standard cassettes Diskettes 3.5"Enter scope/content note.

20Resources Committee, University, 1988 Apr.-1989 Apr. 30 President's Advisory Committee on Resources, 1989 May 1-1989 July 31 President's Advisory Committee on Resources, 1989 Aug. 1-1989 Sept. 30 President's Advisory Committee on Resources, 1989 Oct. 1-1989 Oct. 31 President's Advisory Committee on Resources: Documents for meetings, 1989 Oct. 5, 1989 Oct. 10 President's Advisory Committee on Resources, 1989 Nov. 1-1989 Dec. 31 President's Advisory Committee on Resources, 1990 Jan. 1-1990 Mar. 30 President's Advisory Committee on Resources, 1990 Apr. 1-1990 Aug. 30 21President's Advisory Committee on Resources, 1990 Sept. 1-1990 Dec. 31 President's Advisory Committee on Resources, 1991 Jan. 1-1991 Apr. 30 President's Advisory Committee on Resources, 1991 May 1-1991 Oct. 31 President's Advisory Committee on Resources, 1991 Nov. 1-1991 Dec. 31 President's Advisory Committee on Resources, 1992 Jan. 1-1992 May 31 President's Advisory Committee on Resources, 1992 June 1-1992 Sept. 30 President's Advisory Committee on Resources, 1992 Oct. 1-1992 Dec. 31 President's Advisory Committee on Resources, 1993 Jan. 1-1993 June 30 President's Advisory Committee on Resources, 1993 Jan. 1-1993 June 30 23President's Advisory Committee on Resources, 1993 Jan. 1-1993-June 30 24Public Safety Report to the Advisory Committee on Resources Facilities Planning and Management Report to the Advisory Committee on Resources Communications Division Report to the Advisory Committee on Resources Material Support Report to the Advisory Committee on Resources Human Resources Report to the Advisory Committee on Resources Auxiliary Services Report to the Advisory Committee on Resources Academic Plan, Duke University Working Draft, volume 1, 1987 September 12 Recreation Facilities and Cameron Annex Project, 1994 September 14 Report to PACOR, University Financial Aid Programs, 1991 April 10 Strategic Plans for Information Systems at Duke, 1991 July 25Cassette tapes of PACOR meetings, micro and standard size, 1990-1993