uapub Inventory of the Undergraduate Publications Board records, 1911-1997 Processed by: Sherrie Bowser; machine-readable finding aid created by: Sherrie Bowser University Archives Duke University Durham, N.C., USA

2007 Duke University. All Rights Reserved.

Aleph Number: 003839663

 Machine-readable finding aid derived from XML authoring program. Date of source: August 2007Processed by Sherrie Bowser, August 2007; Finding Aid encoded by Sherrie Bowser, University Archives, Duke University, August 2007 Description is in English Finding aid was prepared using DACS and our local Style Guide Inventory of the Undergraduate Publications Board records, 1911-1997 University Archives Duke University Durham, North Carolina 27708-0185 USA

2007 Duke University. All Rights Reserved.

 Descriptive Summary University Archives, Duke University Duke University. Undergraduate Publications Board. Undergraduate Publications Board records, 1911-1997 Material in English 5.5 Linear Feet 4,250 Items For current information on the location of these materials, please consult the Library's online catalog. Since 1924, the Undergraduate Publications Board, commonly referred to as the Pub Board or UPB, has overseen the production of each of the university's recognized publications (with the exception of The Chronicle and Towerview). The Collection contains correspondence, memoranda, UPB constitution and bylaws, income reports, clippings, oral histories, and other materials relating to the daily operations of the Undergraduate Publications Board and individual publications produced by the Undergraduate Publications Board. Materials in the collection date from circa 1911-1997. Administrative Information Access Restrictions

Patrons must sign the Acknowledgement of Legal Responsibility and Privacy Rights form before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

 Copyright Notice

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

 Preferred Citation

[Identification of item], Undergraduate Publications Board records, University Archives, Duke University.

 Provenance

The Undergraduate Publications Board records were received by the University Archives as a transfer in 1973-2005.

Processing Information

Processed by Sherrie Bowser, August 2007

Encoded by Sherrie Bowser, August 2007

Accessions were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.

 Historical Note

taken from Undergraduate Publications Board homepage http://www.duke-union.org/About_UPB

Since 1924, the Undergraduate Publications Board, commonly referred to as the Pub Board or UPB, has overseen the production of each of the university's recognized publications (with the exception of The Chronicle and Towerview). The Board also approves and supports emerging publications, known as Independents, runs the Blackburn Literary Festival, and administers the John Spencer Bassett Fund. Its continuing mission is to provide diverse forums in which students can engage their creative, intellectual, political and literary faculties.

Currently (2007), the UPB oversees the production of eleven publications: The Archive; Blind Spot; Carpe Noctem; The Chanticleer; Duke Blue; Erudito; Latent Image; Matter Magazine; Vertices; Passport Magazine; and Woman's Handbook. A sampling of other titles produced during the UPB's history include: Tobacco Road; Prometheus Black; Missing Link, Jabberwocky; and Teacher-Course Evaluation Book. For a list of Undergraduate Publications Board publications held by the University Archives see the related material section below.

Collection Overview

The Collection contains correspondence, memoranda, UPB constitution and bylaws, income reports, clippings, oral histories, and other materials relating to the daily operations of the Undergraduate Publications Board and individual publications produced by the Undergraduate Publications Board. Topics of interest include: editorships and selection of editors; appointments to the Publications Board; the proposed separation of Publications Board from ASDU; Handbook for Board Members; editorial guides; guidelines for use of the J.S. Bassett Fund; history of the "sinking fund;" and history of the Chanticleer naming. Materials in the collection date from circa 1911-1997.

Collection Arrangement

The collection is divided into two large groups Series 1 the records of the Undergraduate Publications Board, and Series 2 records of the individual publications.

Subject Headings

These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.

College prose, American--North Carolina--Durham. Duke University. Undergraduate Publications Board. Durham, N.C., Duke University Publications Board. Related Material ASDU’s student guide to Duke [serial]. University Archives. Duke University. Chanticleer photograph collection, circa 1998-2003. University Archives. Duke University. Duke women’s handbook [serial]. University Archives. Duke University. Eruditio [serial]. University Archives. Duke University. Ethos, [serial]. University Archives. Duke University. The forum : a Duke humanities journal [serial]. University Archives. Duke University. Matter, [serial]. University Archives. Duke University. Modern Crisis, [serial]. University Archives. Duke University. Museo, [serial]. University Archives. Duke University. Pyrofax. 1970. University Archives. Duke University. Swing [serial], 1990-1992. University Archives. Duke University. Thread, 2003-2005. University Archives. Duke University. Undergraduate Publications Board Reference Collection, 1927-[ongoing]. University Archives. Duke University. Contents of Collection Undergraduate Publications Board, 1935-1996, bulk dates 1970-1989. 3 Boxes

Series includes correspondence, memoranda, UPB constitution and bylaws, reports, clippings, black and white photographs of visiting authors, individual publications records, and other materials relating to the daily operations of the Undergraduate Publications Board. The series is divided into three subseries: administrative records, publications files, and subject files.

1 1.1. Administrative records, 1935-1993, bulk 1970-1985 Applications for Editorship, 1977-1981 RESTRICTED Applications for Editorship, 1984-1985 RESTRICTED Applications for Editorship, 1985-1986 RESTRICTED Applications for Editorship, 1987-RESTRICTED Audit Reports, 1976- Bassett Committee, 1963-1992(2 folders) Chairman's Report, (Jim Young), 1973-1974 Constitution and By-Laws, 1935- Contracts, 1978 Correspondence, 1977-1992(3 folders) Editor's Agreements, 1979- Editor's Reports, 1978-1985 (2 folders) Endowment Fund, 1979 Finances and Budgets, 1976-1990(3 folders) Finance Committee, 1981 Handbook for Board Members, 1992 Membership Lists, 1976-1993 Minutes - Executive Committee Meeting, 1977, 1980, 1983 (3 folders) Minutes and Agendas, 1961; 1971-1993(8 folders) Miscellaneous Papers from the administration of Zac Issac, Chairman, 1976-1977 (2 folders) Publications Board Study Committee, 1970-1971 Publications Board Study Committee, Report , [1971] Report, 1948 Reports, 1980; 1992 2 1.2. Publications files, 1937-1997 Archive, 1937-1938 Blind Spot, 1991, 1995 Chanticleer, 1976 The Chronicle, 1962-1981 Duke Blue, 1990 Duke Guide, 1992 Duke Humanities Review, 1980 Jabberwocky, 1986, 1989 Erudito, 1995-1997 Latent Image, 1976, 1994-1996 Missing Link, 1984, 1992 Open Forum, 1994, 1997 Pravda, 1979-1980 Prometheus Black, 1991-1992, 1996 Salty Observer, 1996 Talking Drum, 1995 Teacher-Course Evaluation Book, 1976, 1994 Tobacco Road, 1978-1996 Vertices, 1984, 1995 Women's Handbook, 1994-1995 3 1.3. Subject files, 1959-1997 Ad Hoc Committee on the Duke Undergraduate Media - Report, 1984 Ad Hoc Salary Committee, 1979 Associated Collegiate Press Convention, New Orleans, October 27-29, 1977 Associated Collegiate Press Convention, Houston, Texas, 1978 Bassett Commemoration, 1978-1979 Blackburn Literary Festival, 1978-1997 Booklet by Janet Holmes -- The Structure and Function of the Publications Board, circa 1977, 1978 (2 copies) Clippings - General, 1976- Composition Shop, [c. 1976-1977] Ethics Code Funding - ASDU, 1971-1990 Proposal to House Publications in East Campus Center, 1980 Questionnaires, 1971; 1977 Rappaport Studio, 1980 Salary Study Committee - Report, 1959 Seminar: Libel and Student Media, 1983 Student Guide to Duke, 1991 VDT Machine, 1979-1980 Individual Publications records, 1911-1994 4 Boxes

Series contains the records of individual publications produced by the Undergraduate Publications Board. The series is divided into four subseries: Chanticleer; Missing Link; Prometheus Black; and Tobacco Road.

2.1 Chanticleer, 1911-1981.

The Chanticleer is Duke's annual student-produced yearbook. The first issue was published in 1912.

Subseries include papers, clippings, financial statements, awards, correspondence concerning yearbook production, and other printed matter concerning the operations of the Chanticleer. Particular items include an account book, 1911-1912, of A.S. Brower (business manager), and articles "The Naming of the Chanticleer," by A.C. Jordon (1973) and "In Defense of the Yearbook," by Kerry Wilson (1976).

4 Chanticleer 1921, 1913, 1921 (includes the cover from the 1913 Chanticleer) Account Book, 1921 Financial Statements, 1922 Business Manager (A.S. Brower) Ledger, 1911-1912 Miscellaneous [Clippings, correspondence, history of the name Chanticleer], 1935-1981 2.2: Missing Link, 1983-1989.

The Missing Link is a twice monthly Duke publication designed to promote student involvement in the intellectual and cultural activities around Duke and Durham. It was first published in 1983.

Subseries includes correspondence, minutes, forms, memos, notes, income statements, and other materials concerning the Missing Link's operations and the activities of the Publications Board. The Missing Link files include financial records, procedural documents, including assignment sheets and notices to contributors, flyers and advertising information, materials concerning fund raising campaigns, reviews of the newspaper by members of the Pub Board, and a file concerning a 1987 controversy over the publications's budget allocation.

5Ad Ideas, Contracts, 1986 Advertising Brochures ASDU debate concerning SOC budget allocations for Missing Link, 1989 Board [Publications] Review of Missing Link issues, 1986, 1988 Budget Ideas, 1986-1987 Bureaucracy, 1989, undated, Dead Accounts, undated, Editorship Applications Fund Raising, 1986 The Missing Link, vol. I (1983-1984) The Missing Link, vol. II (1984-1985) The Missing Link, vol. III (1985-1986) The Missing Link, vol. IV (1986-1987) Missing Link Business, 1985-1986 (includes financial and income statements) Missing Link, General, 1986-1989 Notes, 1986 Pub Board - Ad Hoc Committee on Undergraduate Publications Board Computer Committee, 1986 Publications Boards, Minutes and Agendas, undated, 1986-1987 Publicity 2.3. Prometheus Black records, 1976-1994

Prometheus Black "publishes creative writing and artwork with a focus on the excellence of the African Americans in the Duke community." (Prometheus Black website, 2005)

Subseries contains submissions, correspondence, flyers, membership lists, and other records of Prometheus Black. Records also include a few examples of related publications from other institutions.

6 Administrative materials (correspondence, phone lists, etc.), Summer 1994 AfricaNews, March 8-21, 1993 vol. 38, no. 2-3 Miscellaneous, 1976-1988 Original Submissions, 1976, 1994 2.4. Tobacco Road, 1974-1993.

Tobacco Road was an experimental magazine funded by the Undergraduate Publications Board. The format was one of general features. It was first published in 1978. The last issue printed was Spring 2003. The subseries includes correspondence, announcements, memoranda, clippings, applications, questionnaires, and seventeen student interviews on standard-size audiocassettes. Each student interviewed released the contents of the tape for archival use. The collection ranges in date from 1974-1993.

7 Correspondence, 1978-1980 Information, 1986-1987 Middle East Survey, undated Advertising, 1982-1983 Applications and Questionnaires, 1979-1980 Correspondence, 1978-1982 Notes from Staff Meetings, 1977-1978 Copy (Used) - Second Issue, January 22, 1982 Expenses and Press Releases, 1982-1989 Announcements and Memoranda, 1974-1993 Printing Specifications for Competitive Bidding, 1979 Magazine Archives (Plans, Epistles, etc.), undated Newspaper Coverage, 1978, undated 8 William Chafe, March 1983 John Austin, March 27, 1983 Rita Chambers, March 31, 1983 Mark Marshall, April 6, 1983 Mary Anne Widmann, April 6, 1983 Liz Aldridge, undated Monica Breckenridge, undated Robert Bright, undated Walter Christman, undated Matt Doyle, undated Chip Henderson, Bob Hall, undated Chip Ireland, undated Sam Jones, undated Ku Su Nyu, undated Joe Scoder, undated Patrick Slater, undated