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Guide to the Undergraduate Publications Board records, 1911-1997

Abstract

Since 1924, the Undergraduate Publications Board, commonly referred to as the Pub Board or UPB, has overseen the production of each of the university's recognized publications (with the exception of The Chronicle and Towerview).

The Collection contains correspondence, memoranda, UPB constitution and bylaws, income reports, clippings, oral histories, and other materials relating to the daily operations of the Undergraduate Publications Board and individual publications produced by the Undergraduate Publications Board. Materials in the collection date from circa 1911-1997.

Descriptive Summary

Repository
University Archives, Duke University
Creator
Duke University. Undergraduate Publications Board.
Title
Undergraduate Publications Board records 1911-1997
Language of Material
English
Extent
5.5 Linear Feet, 4,250 Items
Location
For current information on the location of these materials, please consult the Library's online catalog.

Collection Overview

The Collection contains correspondence, memoranda, UPB constitution and bylaws, income reports, clippings, oral histories, and other materials relating to the daily operations of the Undergraduate Publications Board and individual publications produced by the Undergraduate Publications Board. Topics of interest include: editorships and selection of editors; appointments to the Publications Board; the proposed separation of Publications Board from ASDU; Handbook for Board Members; editorial guides; guidelines for use of the J.S. Bassett Fund; history of the "sinking fund;" and history of the Chanticleer naming. Materials in the collection date from circa 1911-1997.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Series includes correspondence, memoranda, UPB constitution and bylaws, reports, clippings, black and white photographs of visiting authors, individual publications records, and other materials relating to the daily operations of the Undergraduate Publications Board. The series is divided into three subseries: administrative records, publications files, and subject files.

Applications for Editorship, 1977-1981 RESTRICTED
Box 1
Applications for Editorship, 1984-1985 RESTRICTED
Box 1
Applications for Editorship, 1985-1986 RESTRICTED
Box 1
Applications for Editorship, 1987-RESTRICTED
Box 1
Audit Reports, 1976-
Box 1
Bassett Committee, 1963-1992(2 folders)
Box 1
Chairman's Report, (Jim Young), 1973-1974
Box 1
Constitution and By-Laws, 1935-
Box 1
Contracts, 1978
Box 1
Correspondence, 1977-1992(3 folders)
Box 1
Editor's Agreements, 1979-
Box 1
Editor's Reports, 1978-1985 (2 folders)
Box 1
Endowment Fund, 1979
Box 1
Finances and Budgets, 1976-1990(3 folders)
Box 1
Finance Committee, 1981
Box 1
Handbook for Board Members, 1992
Box 1
Membership Lists, 1976-1993
Box 1
Minutes - Executive Committee Meeting, 1977, 1980, 1983 (3 folders)
Box 1
Minutes and Agendas, 1961; 1971-1993(8 folders)
Box 1
Miscellaneous Papers from the administration of Zac Issac, Chairman, 1976-1977 (2 folders)
Box 1
Publications Board Study Committee, 1970-1971
Box 1
Publications Board Study Committee, Report , [1971]
Box 1
Report, 1948
Box 1
Reports, 1980; 1992
Box 1
Archive, 1937-1938
Box 2
Blind Spot, 1991, 1995
Box 2
Chanticleer, 1976
Box 2
The Chronicle, 1962-1981
Box 2
Duke Blue, 1990
Box 2
Duke Guide, 1992
Box 2
Duke Humanities Review, 1980
Box 2
Jabberwocky, 1986, 1989
Box 2
Erudito, 1995-1997
Box 2
Latent Image, 1976, 1994-1996
Box 2
Missing Link, 1984, 1992
Box 2
Open Forum, 1994, 1997
Box 2
Pravda, 1979-1980
Box 2
Prometheus Black, 1991-1992, 1996
Box 2
Salty Observer, 1996
Box 2
Talking Drum, 1995
Box 2
Teacher-Course Evaluation Book, 1976, 1994
Box 2
Tobacco Road, 1978-1996
Box 2
Vertices, 1984, 1995
Box 2
Women's Handbook, 1994-1995
Box 2
Ad Hoc Committee on the Duke Undergraduate Media - Report, 1984
Box 3
Ad Hoc Salary Committee, 1979
Box 3
Associated Collegiate Press Convention, New Orleans, October 27-29, 1977
Box 3
Associated Collegiate Press Convention, Houston, Texas, 1978
Box 3
Bassett Commemoration, 1978-1979
Box 3
Blackburn Literary Festival, 1978-1997
Box 3
Booklet by Janet Holmes -- The Structure and Function of the Publications Board, circa 1977, 1978 (2 copies)
Box 3
Clippings - General, 1976-
Box 3
Composition Shop, [c. 1976-1977]
Box 3
Ethics Code
Box 3
Funding - ASDU, 1971-1990
Box 3
Proposal to House Publications in East Campus Center, 1980
Box 3
Questionnaires, 1971; 1977
Box 3
Rappaport Studio, 1980
Box 3
Salary Study Committee - Report, 1959
Box 3
Seminar: Libel and Student Media, 1983
Box 3
Student Guide to Duke, 1991
Box 3
VDT Machine, 1979-1980
Box 3

Series contains the records of individual publications produced by the Undergraduate Publications Board. The series is divided into four subseries: Chanticleer; Missing Link; Prometheus Black; and Tobacco Road.

The Chanticleer is Duke's annual student-produced yearbook. The first issue was published in 1912.

Subseries include papers, clippings, financial statements, awards, correspondence concerning yearbook production, and other printed matter concerning the operations of the Chanticleer. Particular items include an account book, 1911-1912, of A.S. Brower (business manager), and articles "The Naming of the Chanticleer," by A.C. Jordon (1973) and "In Defense of the Yearbook," by Kerry Wilson (1976).

Chanticleer 1921, 1913, 1921 (includes the cover from the 1913 Chanticleer)
Box 4
Account Book, 1921
Box 4
Financial Statements, 1922
Box 4
Business Manager (A.S. Brower) Ledger, 1911-1912
Box 4
Miscellaneous [Clippings, correspondence, history of the name Chanticleer], 1935-1981
Box 4

The Missing Link is a twice monthly Duke publication designed to promote student involvement in the intellectual and cultural activities around Duke and Durham. It was first published in 1983.

Subseries includes correspondence, minutes, forms, memos, notes, income statements, and other materials concerning theMissing Link's operations and the activities of the Publications Board. The Missing Link files include financial records, procedural documents, including assignment sheets and notices to contributors, flyers and advertising information, materials concerning fund raising campaigns, reviews of the newspaper by members of the Pub Board, and a file concerning a 1987 controversy over the publications's budget allocation.

Ad Ideas, Contracts, 1986
Box 5
Advertising Brochures
Box 5
ASDU debate concerning SOC budget allocations for Missing Link, 1989
Box 5
Board [Publications] Review of Missing Link issues, 1986, 1988
Box 5
Budget Ideas, 1986-1987
Box 5
Bureaucracy, 1989, undated,
Box 5
Dead Accounts, undated,
Box 5
Editorship Applications
Box 5
Fund Raising, 1986
Box 5
The Missing Link, vol. I (1983-1984)
Box 5
The Missing Link, vol. II (1984-1985)
Box 5
The Missing Link, vol. III (1985-1986)
Box 5
The Missing Link, vol. IV (1986-1987)
Box 5
Missing Link Business, 1985-1986 (includes financial and income statements)
Box 5
Missing Link, General, 1986-1989
Box 5
Notes, 1986
Box 5
Pub Board - Ad Hoc Committee on Undergraduate Publications Board Computer Committee, 1986
Box 5
Publications Boards, Minutes and Agendas, undated, 1986-1987
Box 5
Publicity
Box 5

Prometheus Black"publishes creative writing and artwork with a focus on the excellence of the African Americans in the Duke community." (Prometheus Black website, 2005)

Subseries contains submissions, correspondence, flyers, membership lists, and other records of Prometheus Black. Records also include a few examples of related publications from other institutions.

Administrative materials (correspondence, phone lists, etc.), Summer 1994
Box 6
AfricaNews, March 8-21, 1993 vol. 38, no. 2-3
Box 6
Miscellaneous, 1976-1988
Box 6
Original Submissions, 1976, 1994
Box 6

Tobacco Road was an experimental magazine funded by the Undergraduate Publications Board. The format was one of general features. It was first published in 1978. The last issue printed was Spring 2003. The subseries includes correspondence, announcements, memoranda, clippings, applications, questionnaires, and seventeen student interviews on standard-size audiocassettes. Each student interviewed released the contents of the tape for archival use. The collection ranges in date from 1974-1993.

Correspondence, 1978-1980
Box 7
Information, 1986-1987
Box 7
Middle East Survey, undated
Box 7
Advertising, 1982-1983
Box 7
Applications and Questionnaires, 1979-1980
Box 7
Correspondence, 1978-1982
Box 7
Notes from Staff Meetings, 1977-1978
Box 7
Copy (Used) - Second Issue, January 22, 1982
Box 7
Expenses and Press Releases, 1982-1989
Box 7
Announcements and Memoranda, 1974-1993
Box 7
Printing Specifications for Competitive Bidding, 1979
Box 7
Magazine Archives (Plans, Epistles, etc.), undated
Box 7
Newspaper Coverage, 1978, undated
Box 7
William Chafe, March 1983
Box 8
John Austin, March 27, 1983
Box 8
Rita Chambers, March 31, 1983
Box 8
Mark Marshall, April 6, 1983
Box 8
Mary Anne Widmann, April 6, 1983
Box 8
Liz Aldridge, undated
Box 8
Monica Breckenridge, undated
Box 8
Robert Bright, undated
Box 8
Walter Christman, undated
Box 8
Matt Doyle, undated
Box 8
Chip Henderson, Bob Hall, undated
Box 8
Chip Ireland, undated
Box 8
Sam Jones, undated
Box 8
Ku Su Nyu, undated
Box 8
Joe Scoder, undated
Box 8
Patrick Slater, undated
Box 8

Historical Note

taken from Undergraduate Publications Board homepage http://www.duke-union.org/About_UPB

Since 1924, the Undergraduate Publications Board, commonly referred to as the Pub Board or UPB, has overseen the production of each of the university's recognized publications (with the exception of The Chronicle and Towerview). The Board also approves and supports emerging publications, known as Independents, runs the Blackburn Literary Festival, and administers the John Spencer Bassett Fund. Its continuing mission is to provide diverse forums in which students can engage their creative, intellectual, political and literary faculties.

Currently (2007), the UPB oversees the production of eleven publications: The Archive; Blind Spot; Carpe Noctem; The Chanticleer; Duke Blue; Erudito; Latent Image; Matter Magazine; Vertices; Passport Magazine; and Woman's Handbook. A sampling of other titles produced during the UPB's history include: Tobacco Road; Prometheus Black; Missing Link, Jabberwocky; and Teacher-Course Evaluation Book. For a list of Undergraduate Publications Board publications held by the University Archives see the related material section below.

Subject Headings

Related Material

  • ASDU’s student guide to Duke [serial]. (University Archives. Duke University.)
  • Chanticleer photograph collection, circa 1998-2003. (University Archives. Duke University.)
  • Duke women’s handbook [serial]. (University Archives. Duke University.)
  • Eruditio [serial]. (University Archives. Duke University.)
  • Ethos, [serial]. (University Archives. Duke University.)
  • The forum : a Duke humanities journal [serial]. (University Archives. Duke University.)
  • Matter, [serial]. (University Archives. Duke University.)
  • Modern Crisis, [serial]. (University Archives. Duke University.)
  • Museo, [serial]. (University Archives. Duke University.)
  • Pyrofax. 1970. (University Archives. Duke University.)
  • Swing [serial], 1990-1992. (University Archives. Duke University.)
  • Thread, 2003-2005. (University Archives. Duke University.)
  • Undergraduate Publications Board Reference Collection, 1927-[ongoing]. (University Archives. Duke University.)

Preferred Citation

[Identification of item], Undergraduate Publications Board Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Undergraduate Publications Board records were received by the University Archives as a transfer in 1973-2005.

Processing Information

Processed by Sherrie Bowser, August 2007

Encoded by Sherrie Bowser, August 2007

Accessions were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.