Menu

Guide to the Office of the University Registrar Records, 1853 - 2000

Abstract

In 1953, Richard L. Tuthill was appointed University Registrar in an effort to centralize the records-keeping processes of the different schools. Broadly stated, the office of the University Registrar had three major responsibilities: 1) admissions, 2) registration, and 3) student records. By 1958, the office of the University Registrar consisted of the Central Records Office and the office of Undergraduate Admissions. Following Tuthill's resignation in 1969, Clark Cahow was appointed Registrar and held the position through 1986. The collection includes grade books from Normal and Trinity Colleges from the years 1853-1926, subject files from the tenures of Tuthill and Cahow, statistical information kept on student admissions, enrollment, and grade performance at Duke University since 1925, the official schedules of courses for semesters and summer school from 1932 to the present, mailings to students from the University, departments, and campus organizations, and microfilmed copies of student transcripts from about 1932 to 1969. The subject files include information on financial aid, the Consortium on Financing Higher Education, university curricula, and the Undergraduate Faculty Council of Arts and Sciences.

Descriptive Summary

Title
Office of the University Registrar records, 1853 - 2000
Creator
Duke University. Office of the University Registrar.
Extent
61.5 Linear Feet, , 31,000 Items
Repository
University Archives, Duke University
Location
For current information on the location of these materials, please consult University Archives, Duke University.
Language
English.

Collection Overview

The collection includes grade books from Normal and Trinity Colleges from the years 1853-1926, subject files from the tenures of Tuthill and Cahow, statistical information kept on student admissions, enrollment, and grade performance at Duke University since 1925, the official schedules of courses for semesters and summer school from 1932 to the present, mailings to students from the University, departments, and campus organizations, and microfilmed copies of student transcripts from about 1932 to 1969. The subject files include information on financial aid, the Consortium on Financing Higher Education, university curricula, and the Undergraduate Faculty Council of Arts and Sciences.

The bulk of the material covers the early 1950s and through the early 1980s, encompassing the tenures of Richard Tuthill and Clark Cahow. The records consist chiefly of correspondence, memoranda, reports, and statistical information. The records reflect the Registrar's current responsibilities for student records and registration, along with former duties concerning student admissions. Two small collections have been incorporated into the record group: 1. Clark Cahow Papers, 1958-1974 (A77-29); 2. University Schedule Committee records, 1970-1982 (A76-188 and A82-92). The Cahow Papers primarily contained records of the office of Registrar. The Schedule Committee seems to have reported directly to the Registrar's office at one time and someone from the Registrar's office served on the Committee.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

Records, such as search committee files or others pertaining to employment where individuals are identified, are closed for 70 years.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

Unprocessed materials are closed pending processing.

In off-site storage; 48 hours advance notice is required for use.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

This series contains 42 books with admissions, course, and grade information on students at both Normal and Trinity Colleges. The books are bound, usually large, and at least one page is devoted to each student. The books are arranged chronologically and students are usually listed alphabetically within the books. The first book in the series, 1853-1859, covers grades from Normal College, while the remainder of the material refers to Trinity College. A gap from the years 1888-1898 exists through no evidence has been found as to where those books may be located. The grade book for people who entered Trinity College from 1908 to 1911 is also missing from our collection. This book was probably lost in the 1911 Washington Duke building fire.

Grade Book A, Normal College, 1853-1859
Box 1
Grade Book B, 1871-1872
Box 2
Grade Book C, 1872 Aug. 19-1872 Oct. 18
Box 2
Grade Book D, 1873 Jan.
Box 2
Grade Book F, 1874
Box 2
Grade Book E, 1875
Box 2
Grade Book G, 1874-1875
Box 2
Grade Book H, 1875-1876
Box 2
Grade Book [no letter assigned], 1876-1877
Box 2
Grade Book I, 1877-1878
Box 2
Grade Book J, 1878-1879
Box 2
Grade Book K, 1879-1880
Box 2
Grade Book L, 1880-1881
Box 2
Grade Book M, 1881-1882
Box 2
Grade Book N, 1882-1883
Box 2
Grade Book O, 1883-1884
Box 2
Grade Book P, 1884-1885
Box 2
Grade Book Q, 1885-1886
Box 2
Grade Book R, 1886-1887
Box 2
Register of Class Grades No. 1, Trinity College, 1899-1900
Box 3
Register of Class Grades, No. 2, Trinity College, Book 2 students entered 1902/03F -1905/06M (letters are the first initial of the last name) 1902-1909
Box 4
Register of Class Grades, No. 3, Trinity College, 1905-1911
Box 5
Register of Class Grades, No. 4, Trinity College, 1912-1918
Box 6
Register of Class Grades, No. 5, Trinity College, 1914-1926
Box 7
Register of Class Grades, No. 5-A, Trinity College, Class of 1919
Box 8
Register of Class Grades, No. 6, Trinity College, Class of 1920
Box 9
Register of Class Grades, No. 7, Trinity College, Class of 1921
Box 10
Register of Class Grades, No. 8, Trinity College, Class of 1922
Box 11
Register of Class Grades, No. 9, Trinity College, Class of 1923
Box 12
Register of Class Grades, No. 10, Trinity College, Class of 1924
Box 13
Register of Class Grades, No. 11, Trinity College, Class of 1925
Box 14
Register of Class Grades, No. 12, Trinity College, Class of 1926
Box 15
Brown Book, Class of 1915
Box 16
Matriculation Book, 1891-1893
Box 17
Registration Record, 1901-1915
Box 17
Admissions Record, 1909-1916
Box 17
Index to Trinity Park High School Records, undated
Box 17
Registration Book, 1894-1903
Box 18
Trinity High School, Vol. 1, 1901-1909
Box 18
Trinity High School, Vol. 2, 1908-1914
Box 18

The subject files have been divided into two subseries by individual Registrars (either Tuthill or Cahow). The records include reports, studies, correspondence, and memoranda. Additionally, there is a third subseries of unprocessed subject files.

R. L. Tuthill served as University Registrar from 1953 to 1969. The records in this subseries reflect his activities within that office and his participation in local, state, and national organizations. Among the more notable subjects include procedures and policies in student registration and information relating to foreign students at Duke. Others include the Allen Building Takeover, Advanced Placement, and the Conference on Admission and Guidance of African Students (Howard University, 1967). Since the undergraduate admissions responsibility lay with the Registrar's office during Tuthill's tenure, files on admissions are present as well. Tuthill resigned from the office after the Allen Building Takeover (1969) and retired from the University (Professor Emeritus of Geography) eleven years later.

Academic Council, 1962-1969
Box 19
Academic Standards Committee, 1968-1969
Box 19
Administrative Study Committee, 1959
Box 19
Admissions: application forms, circa 1955
Box 19
Admissions: correspondence, 1954-1960
Box 19
Admissions: policy (2 folders), 1953-1961
Box 19
Admissions: procedures, 1951
Box 19
Admissions: recruitment, 1954-1955
Box 19
Admissions: statistics (8 folders), 1954-1961
Box 19
Admissions: studies, 1951-1957
Box 19
Admissions: Undergraduate Admissions Policy Committee, 1957-1958
Box 19
Admissions: Woman's College, 1950-1962
Box 19
Advanced Placement Program (5 folders), 1958-1965
Box 19
Air ROTC: Tyndall Air Force Base, 1956
Box 19
Air Science Board, 1953
Box 19
Allen Building Takeover, 1969
Box 19
All-University Convocation Committee, 1964
Box 19
Alumnae Day Morning Forum, 1957
Box 19
Alumni Association meeting, Lancaster, Pittsburgh PA, 1956
Box 19
Alumni Association meeting, Greenville SC, 1958
Box 19
American Association of University Professors (AAUP): Duke Chapter, 1960-1968
Box 19
American Council on Education: Committee on Academic Degrees, 1962-1965
Box 19
Angier B. Duke Scholarship, 1964-1966
Box 19
Annual Reports (14 folders), 1954-1969
Box 20
Association for Childhood Education International: Study Conference, 1959
Box 20
Association of College Admissions Counselors, 1959-1961
Box 20
Athletic Department, undated
Box 20
Bulletin publication, 1954-1964
Box 20
Bureau of Testing and Guidance, 1954-1963
Box 20
Catalog, 1954-1961
Box 20
College Entrance Examination Board, 1954-1962
Box 20
Commencement Committee, 1954-1969
Box 20
Ad Hoc Committee on Changes in the Grading System: plus (+) and minus (-), 1966
Box 20
Ad Hoc Committee re: Distinguished Professor Seminars, 1964
Box 20
Committee on Educational Administration, 1962-1968
Box 20
Committee on Public Education and the Training of Teachers, 1969
Box 20
Conference on Admission and Guidance of African Students: Howard University, 1967
Box 20
Correspondence: Clark Cahow, 1960-1969
Box 20
Correspondence: Provost R. Taylor Cole, 1966-1968
Box 20
Correspondence: President Edens, 1954-1960
Box 20
Correspondence: Faculty (2 folders), 1955-1967
Box 20
Correspondence: Vice-President Paul Gross, 1954-1960
Box 20
Correspondence: President Deryl Hart, 1960-1963
Box 21
Correspondence: Dean Marcus Hobbs, 1959-1963
Box 21
Correspondence: Alan K. Manchester, 1954-1961
Box 21
Correspondence: Medical School, 1954-1964
Box 21
Counselors' Conference, 1960
Box 21
Deans' Committee, 1962
Box 21
Diplomas: handling procedures, 1957-1969
Box 21
Early Decision Plan, 1957-1960
Box 21
Elementary Education Conference, 1957
Box 21
College of Engineering Lecture Series: application of computers, 1954
Box 21
ESSO Education Foundation, 1964-1967
Box 21
Faculty Committee on Student Concerns, 1969
Box 21
Faculty statistics, 1955
Box 21
Foreign Student Committee, 1962-1969
Box 21
Foreign Student Committee, 1962-1969
Box 21
Foreign students (3 folders), 1946-1962
Box 21
Foreign students, faculty, and personnel: directories, 1961-1962
Box 21
Founders' Day, 1964
Box 21
Free Academic Senate, 1969
Box 21
General Motors National Scholarship, 1959-1969
Box 21
General Motors National Scholarship: steering committee (2 folders), 1960-1962
Box 21
IBM installation, 1955-1956
Box 21
Samuel A. Jessup Memorial Scholarship program, 1961-1969
Box 21
Junior English Examination, 1952-1958
Box 21
Long Range Planning Committee: 200-level course study, 1962
Box 21
MacDill Air Force Base, 1957
Box 21
Methodist Church: questionnaire, 1952-1954
Box 21
Nagai, Kuniaki, 1967
Box 21
National Beta Club, 1956
Box 21
Notices to students, 1956-1957
Box 21
Office procedures, 1956-1957
Box 21
Orientation, 1956
Box 21
Pan American Regional Conference, 1954
Box 21
Parker Committee, 1959
Box 21
Permanent mailing list numbers, 1960-1961
Box 21
Personnel, 1954-1965
Box 21
Position re-classification project, 1968
Box 21
Questionnaires, 1954-1966
Box 22
Recruiting, 1954
Box 22
Registration: course limits (2 folders), 1954-1961
Box 22
Registration: College of Engineering: procedures, 1951
Box 22
Registration: forms, circa 1954
Box 22
Registration: Graduate School: procedures, 1951 and 1957
Box 22
Registration: Graduate School: procedures, 1957
Box 22
Registration: procedures (6 folders), 1953-1960
Box 22
Registration: student fee payment, 1951
Box 22
Registration: student helpers, 1962
Box 22
Registration: Summer session: procedures, 1 951-1953
Box 22
Registration: Trinity College: procedures, 1951
Box 22
Registration: Woman's College: procedures, 1951
Box 22
Religion Department: curriculum, 1957
Box 22
Report to President, 1954-1961
Box 22
Routine reports, 1962
Box 22
Dr. George Van Santvoord, visit to Duke, 1957
Box 22
Scholarship Selection Committee: Educational Testing Service, 1968
Box 22
Selective Service, 1951-1968
Box 22
Social Studies Sub-committee: University Committee on Public Education and Training of Teachers, 1963
Box 22
Special students, 1962
Box 22
Statistics: enrollment estimates, 1953-1960
Box 22
Student averages, 1954-1959
Box 22
Student organizations: officers, 1954-1955
Box 22
Student Photographs Committee, 1965-1966
Box 22
Student records: policy, 1966-1967
Box 22
Study Abroad Committee (6 folders), 1961-1969
Box 22
Superior Student Conference, 1959
Box 22
Transcript Samples removed from grade books, 1948-1952
Box 22
Travel itineraries, 1959-1960
Box 22
Tuition increase, 1957
Box 22
Undergraduate Admissions Policy Committee, 1958-1959
Box 22
Undergraduate Faculty Council, 1954-1963
Box 22
Undergraduate Faculty Council Committee on Admissions, 1953-1959
Box 23
Undergraduate tuition, 1955
Box 23
University Calendar, 1948-1963
Box 23
University Council, 1954-1962
Box 23
University Council on Research, 1955-1968
Box 23
University Faculty, 1956-1964
Box 23
University Religious Council, 1958-1963
Box 23
University Schedule Committee, 1951
Box 23
University Schedule Committee, 1956-1972
Box 23
University Scholarship Committee (2 folders), 1956-1965
Box 23
Withdrawal studies, 1955-1960
Box 23
Woman's College: report on dormitory space, 1956
Box 23

Clark Cahow served as University Registrar from 1969 to 1987. The records in this subseries document the activities of the Registrar's office through correspondence, memoranda, reports, and studies. This subseries also includes records generated as a result of Cahow's service as Director of Undergraduate Admissions and Financial Aid from 1973 to 1978, a position he held concurrently with that of Registrar. The admissions and financial aid material found within this subseries was not necessarily created by the Office of the Registrar but is present due to Cahow's position as head of both offices. Other subjects of note include the University Schedule Committee, the Undergraduate Faculty Council on Arts and Sciences, and University Committees on Admissions and Financial Aid. Cahow is a Professor Emeritus in History.

Academic Affairs Committee, 1979
Box 23
Academic Council, 1973-1974
Box 23
Academic Council, 1973-1974
Box 23
Academic Council: Undergraduate Academic Programs subcommittee, 1972
Box 23
Academic status of Duke: Board of Trustees review, 1976
Box 23
Admissions: athletes, 1980-1984
Box 23
Admissions: black admissions, 1982-1983
Box 23
Admissions: budget (2 folders), 1973-1979
Box 23
Admissions: calendar, 1980-1984
Box 23
Admissions: Chancellor's Advisory Committee on Admissions, 1979
Box 23
Admissions: correspondence (5 folders), 1967-1981
Box 23
Admissions: correspondence (3 folders), 1982-1986
Box 24
Admissions: early decision, 1984-1986
Box 24
Admissions: January admissions, 1982-1984
Box 24
Admissions: job descriptions, 1974
Box 24
Admissions: office renovations, 1979-1984
Box 24
Admissions: policy, 1978-1980
Box 24
Admissions: policy review and recommendations, 1982-1983
Box 24
Admissions: publications, 1979-1982
Box 24
Admissions: recruitment, Texas, 1980-1982
Box 24
Admissions: recruitment travel itineraries, 1981-1982
Box 24
Admissions: reports, 1976-1979
Box 24
Admissions: studies, 1987
Box 24
African Scholarship Program of American Universities (ASPAU) (2 folders), 1964-1972
Box 24
Allied Health Professions Conference, 1973
Box 24
Alumni Scholarship Committee, 1981-1982
Box 24
Lucien Angbo-Angbo, 1967-1970
Box 24
Angier B. Duke Scholarship, 1974-1978
Box 24
Angier B. Duke Scholarship Advisory Committee ( 2 folders), 1978-1988
Box 24
Athletic policy manual: revisions, 1983
Box 24
Budget, 1968-1978
Box 24
Bulletin publication, 1960-1963
Box 24
Carnegie Corporation of New York, 1970-1971
Box 24
Catalog, 1953-1965
Box 24
Chancellor's Budget Study, 1982
Box 24
Commencement Committee: Scheduling of Commencement Events Subcommittee, 1972-1973
Box 24
Ad Hoc Committee to Consider a B.S. in Health Sciences, 1970
Box 24
Ad Hoc Committee of Users of Records and Registration via Office of the Registrar, 1970
Box 24
Computing systems, 1969
Box 24
Convocation Day, 1965
Box 24
Correspondence: Colin C. Blaydon, 1981
Box 24
Correspondence: Deans, 1955-1971
Box 25
Correspondence: Deans: Woman's College, 1967-1971
Box 25
Correspondence: Frank T. deVyver, 1962-1969
Box 25
Correspondence: Faculty (2 folders), 1975-1981
Box 25
Correspondence: President Douglas K. Knight, 1962-1969
Box 25
Correspondence: miscellaneous, 1968-1969
Box 25
Cresap, McCormick and Paget Management Consultants, 1960-1961
Box 25
Curriculum Committee: Subcommittee on History (2 folders), 1978-1979
Box 25
Danforth Apprentice Teaching, 1968-1969
Box 25
Data processing systems and registration, 1967-1968
Box 25
Director of Admissions and Financial Aid search, 1974
Box 25
Duke Endowment, 1980-1982
Box 25
Duke University Athletic Association (DUAA), 1974
Box 25
Educational Administration Advisory Group, 1969-1972
Box 25
Educational Administration Committee, 1969-1971
Box 25
Educational Facilities Committee, 1971-1973
Box 25
Educational Facilities Committee: Subcommittee on the Student Union (2 folders), 1970-1974
Box 25
Educational Testing Service (ETS) interview survey, 1966-1967
Box 25
School of Engineering: publications, 1973-1974
Box 25
English 100, 1963-1964
Box 25
Enrollment projections (2 folders), 1977-1985
Box 25
ESSO Education Foundation, 1967-1968
Box 25
ESSO Education Foundation, 1970
Box 25
Ethridge Fellowship, 1966-1968
Box 25
Faculty Admissions Review Committee, 1979
Box 25
Faculty information: including appointments of chairmen and department heads, 1956-1965
Box 25
Federation proposal, 1970-1971
Box 25
Financial aid (4 folders), 1972-1978
Box 25
Financial aid (8 folders), 1978-1985
Box 26
Financial aid: appeals, 1982-1983
Box 26
Financial aid: Basic Education Opportunity Grant program (BEOG), 1978
Box 26
Financial aid: budget study, 1976
Box 26
Financial aid: budgets, 1980-1985
Box 26
Financial aid: college work study program, 1980-1983
Box 26
Financial aid: Educational Savings Accounts, 1981
Box 26
Financial aid: federal programs, 1981-1983
Box 26
Financial aid: federal regulations, 1978
Box 26
Financial aid: FISL funds, 1978-1984
Box 26
Financial aid: GSL funds, 1981-1984
Box 26
Financial aid: HEW eligibility, 1982
Box 26
Financial aid: NDSL funds, 1973-1974
Box 26
Financial aid: need-based withdrawals, 1982
Box 26
Financial aid: operation review, 1978
Box 26
Financial aid: PLUS loan program, 1983
Box 26
Financial aid: policy, 1978-1984
Box 26
Financial aid: proposed budget cuts, 1982
Box 26
Financial aid: Proposed Undergraduate Financial Awards Policy, 1981
Box 26
Financial aid: report: Financial aid in the Eighties, 1979
Box 26
Financial aid: reports, 1978-1979
Box 26
Financial aid: reports: Peat, Marwick, Mitchell and Co., 1981-1982
Box 26
Financial aid: scholarships: Emma A. Sheafer Drama Scholarship, 1983-1984
Box 26
Financial aid: scholarships: Faculty Scholarship Endowment Fund, 1982
Box 26
Financial aid: scholarships: Mark D. MacFarlane Scholarship Fund, 1984
Box 26
Financial aid: scholarships: Reginaldo R. Howard Memorial Scholarship, 1979-1985
Box 26
Financial aid: Resident Advisor's Scholarship Program, 1982-1983
Box 26
Financial aid: selective service regulations, 1983
Box 26
Financial aid: statistics, 1984
Box 26
Financial aid: systems study, 1982
Box 26
Financial aid: undergraduate resources, 1979-1982
Box 27
Financial aid: University student loans, 1980-1982
Box 27
Freshman Advisory program, 1970
Box 27
Functional Mathematics program, 1958
Box 27
Graduate School (2 folders), 1968-1981
Box 27
Joint Conference on Institutional Research and Data Processing, 1970
Box 27
Law School, 1980
Box 27
Legislative Research Commission to the General Assembly: report on Mental Health, 1973
Box 27
Louis Calder Foundation, 1977
Box 27
Management Information Systems Council of the Eight Universities, 1973-1975
Box 27
Management Information Systems in Higher Education (MISHE): Selected Problems and Solutions, 1970
Box 27
Medical School (2 folders), 1967-1982
Box 27
Medical School: admissions system, 1966-1969
Box 27
Medical School: curriculum, 1967-1969
Box 27
Medical school: Deans record card, 1970-1971
Box 27
Minority enrollments, 1977-1978
Box 27
Mohammed M'Rabet, 1968-1972
Box 27
National Association of College Deans and Registrars, 1971
Box 27
25th Annual National Conference on Higher Education, 1970
Box 27
National Enrollment Statistics, 1958-1959
Box 27
NCAA Rules and Regulations, 1985
Box 27
North Carolina Association of Academic Deans meeting, 1971
Box 27
North Carolina Board of Higher Education, 1972
Box 27
North Carolina Regional Medical Program: Regional Advisory Group (4 folders), 1971-1975
Box 27
North Carolina State Contractual Scholarship for Needy North Carolinians (SCSF), 1977
Box 27
Office Staff, 1976
Box 27
Organization charts (proposed), 1976
Box 27
Permanent records: problems, 1955-1967
Box 27
Personnel Policy Committee (4 folders), 1979-1981
Box 27
Physician's Assistant and Radiological Health programs, 1970
Box 27
Planning proposal: Duke University Year in Action, 1971
Box 27
Preceptorials, 1973
Box 28
Pre-registration: review, 1984
Box 28
President's Council on Black Affairs, 1976
Box 28
Proposal for a Change in Procedures to Develop a Teaching Schedule, 1969-1970
Box 28
Provost's Task Force on Physical Education and Recreation, 1974
Box 28
Registrar's office: external office reviews, 1980-1982
Box 28
Registrar's office: job descriptions, 1965-1968
Box 28
Registration: changes in procedures, 1975
Box 28
Registration: procedures, 1957-1975
Box 28
Report to President, 1970-1972
Box 28
Reports, 1960-1968
Box 28
Restructured times of periods, 1970
Box 28
Room scheduling, 1975-1982
Box 28
Scholarships, 1983
Box 28
School of Nursing: transfer students, 1981
Box 28
Secondary School Counselors Conference, 1971
Box 28
Selective Service system, 1966-1973
Box 28
Special students, 1963-1971
Box 28
Student Budget study, 1976-1978
Box 28
Student Budget study, 1982
Box 28
Student Health Insurance, 1972-1982
Box 28
Student judicial system, 1972-1975
Box 28
Ad Hoc Student Records Committee, 1975
Box 28
Student records: policy, 1967
Box 28
Studies, 1970-1971
Box 28
Summer Session Advisory Committee, 1972-1973
Box 28
Summer Session Advisory Committee, 1981-1983
Box 28
Summer Transitional Program, 1967-1979
Box 28
Supplemental Education Opportunity Grant (SEOG), 1983-1986
Box 28
Ten Universities, 1979-1980
Box 28
Triangle Universities Computation Center (TUCC), 1969
Box 28
Undergraduate course load distributions, 1974-1976
Box 28
Undergraduate Faculty Council of Arts and Sciences (UFCAS): Budget Study subcommittee, 1977-1978
Box 28
Undergraduate Faculty Council of Arts and Sciences: Committee on Admissions and Financial Aid (7 folders), 1973-1979
Box 28
Undergraduate Faculty Council of Arts and Sciences: Committee on Admissions and Financial Aid, 1985-1986
Box 29
United Health Services: Drug Information Center and Drug Training Center Proposal, 1973
Box 29
University Commission on the Uses of Technology in Education, 1974-1975
Box 29
University Committee on Planning and Development, 1958-1960
Box 29
University Committee on Undergraduate Admissions and Financial Aid (3 folders), 1983-1985
Box 29
University Schedule Committee (12 folders), 1970-1982
Box 29
Woman's College, 1956-1966
Box 29
Work study, 1974
Box 29
Xeroxing: monthly reports, 1980-1982
Box 29
None

Subjects include the Southern Association of Colleges and Secondary Schools, circa 1952-1965 and Statistics, 1970-1971.

Box 39
None

Subjects include Personnel, Conferences, and Committees, circa 1954-1967.

Box 40
None

Subjects include Correspondence and Advanced Placement Students, circa 1950-1965.

Box 41
None

Subjects include Admissions and Financial Aid, circa 1975-1979.

Box 42
None

Subjects include Admissions, circa 1978-1986, and Budget, circa 1966-1975.

Box 43
None

Curriculum Committee, 1971-1984.

Box 44
None

Subjects include Curriculum Subcommittee, 1970-1971, and Committee on Undergraduate Instruction, 1968-1969.

Box 45
None

Subjects include Admissions and Financial Aid, circa 1972-1985.

Box 46
None

Subjects include Educational Facilities Committee, 1973-1987, Budget, 1961-1965, Consortium on Financing Higher Education (COFHE), circa 1980, and general files, circa 1965.

Box 47
None

COFHE, circa 1975-1986.

Box 48
None

COFHE, circa 1978-1984.

Box 49
None

Includes Duke University Building Schematics, 1969.

Box 50

This series consists of statistical information kept on student admissions, enrollment, and grade performance at Duke University since 1925. Categories of statistics found in the earlier years (1925-1963) include geographical distribution of students; religious/denominational distribution; fraternity and sorority averages; class enrollment figures and projections; grade distributions; enlisted men, civilians, and veterans statistics; Quality Point statistics; degrees awarded; and withdrawals. Records during these years are divided either by year or semester and make up the bulk of the series.

Beginning in 1967-1968, the Registrar's office began printing an Annual Statistical Report containing some of the above categories, including enrollment statistics, geographic distribution, and withdrawals. These reports were distributed publicly and do not fall under the 25 year administrative restriction. By 1980 the Annual Report included tables that break down the international student population by country at the undergraduate and graduate level.

A large amount of duplicated material was removed from the records. Also removed were many lists of students containing addresses, grade point averages, and ID numbers. Occasionally, these lists have been retained when cumulative statistics did not account for them (for example, lists of international students were kept).

Statistics, 1925-1948
Box 30
Statistics, 1948-1969
Box 31
Statistics, 1969-1999
Box 32
Class Census Reports (6 folders), 1932-1943
Box 36
Departmental Course Correlations (2 folders), 1936-1941
Box 36
Grade Reports (8 folders), 1938-1940
Box 36
Grade Reports (6 folders), 1940-1941
Box 37
Book of students withdrawing from the WWII period, 1941-1943
Box 18
NC State Board of Higher Education, 1963-1969
Box 37
Government Reports (12 folders), 1959-1976
Box 37
North Carolina Higher Education Data Survey (NCHED) (11 folders), 1977-1988
Box 38
Higher Education Generational Information Survey (HEGIS) (17 folders), 1977-1988
Box 38
Higher Education Generational Information Survey (HEGIS) degrees awarded, 1986
Box 38
Integrated Postsecondary Education Data System (IPED) (12 folders), 1986-1987
Box 38

The official schedule of courses for semesters and summer school are contained within this series. An item-level inventory of the schedules from 1932-1977 is included at the beginning of the series. Along with the class schedules are errata sheets, memos related to specific departments, and lists of closed/discontinuted courses. Beginning in Spring 1995, instructions for using the Automated Computer Enrollment System (ACES) of registration appear with the official schedules.

Official Schedule of Courses, 1932-2000
Box 33

This series contains mailings to students from the University, departments, and campus organizations. The Registrar's office received student mailings to monitor inappropriate use of university mailing lists.

Student Mailings, 1987-1991
Box 51
Student Mailings, 1993-1996
Box 34

This series consists of student transcripts on 73 rolls of 16mm microfilm. The transcripts are arranged alphabetically and by school. This box is restricted in conjunction with FERPA regulations; only the University Registrar's office has access to these records. Two unidentified 7-inch reels of audio tape are present as well. An inventory is available. Please contact Archives staff for more information.

Microfilmed transcripts, circa 1939-1969
Box 35

Historical Note

The Registrar's position originated in 1899 with Dallas W. Newsom's appointment as Registrar and Recording Secretary to the Board of Trustees. The original position seems to have been largely concerned with financial matters, with the Registrar in charge of "the collection of all bills due the College. He shall rent rooms to students, keep the books of the College, and see that all the laws of the Board governing bills due the College should be duly enforced" (1903 Bylaws). In fact, Newsom was often listed in the Trinity Catalogues as Registrar and Treasurer. He served in this capacity until 1920.

Apparently, the position was not filled from 1921 to 1953. Though included in the Bylaws of 1936, the office remained vacant. As the University expanded, individual schools had their own registrars or recorders. In 1953, Richard L. Tuthill was appointed University Registrar in an effort to centralize the records-keeping processes of the different schools. Unlike the earlier position, the new registrar coordinated admissions to the University as well. Broadly stated, the office of the University Registrar had three major responsibilities: 1) admissions, 2) registration, and 3) student records, and it concerned itself with the policies, procedures, and decisions relating to each. By 1958, the office of the University Registrar consisted of the Central Records Office and the office of Undergraduate Admissions. The University Registrar oversaw both offices.

Following Tuthill's resignation in 1969, Clark Cahow was appointed Registrar and held the position through 1986. Albert Eldridge (1987-1995) and Bruce Cunningham (1996-) have since served as Registrar.

Subject Headings

Preferred Citation

[Identification of item], Office of the University Registrar Records, University Archives, Duke University.

Provenance

The Office of the University Registrar Records was received by the University Archives as a transfer in 1971-2000.

Processing Information

Processed by R. Todd Crumley

Completed June 30, 1997

Encoded by Dean Jeffrey, January 20, 2006

This finding aid is NCEAD compliant.