Office of Special Events and University Ceremonies records, 1967-2010, bulk 1993-2007

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Summary

Creator:
Duke University. Office of Special Events and University Ceremonies
Abstract:
The Office of Special Events and University Ceremonies was formed in 1983 to handle the planning of campus-wide events. The Office of Special Events and University Ceremonies records includes files related to the organization of events and ceremonies such as Commencement, Baccalaureate services, Founders' Day celebrations, Board of Trustees dinners, awards banquets, special guests at football and basketball games, and many others.
Extent:
24 Linear Feet
Language:
Materials in English
Collection ID:
UA.03.04.0001
University Archives Record Group:
03 -- Presidents
03 -- Presidents > 04 -- Unknown Subgroup

Background

Scope and content:

The Office of Special Events and University Ceremonies records includes files related to the organization of events and ceremonies such as Commencement, Baccalaureate services, Founders' Day celebrations, Board of Trustees dinners, awards banquets, special guests at football and basketball games, and many others. Files primarily consist of planning documents such as guest lists, invitations, schedules and agendas, menus, receipts and invoices, and some correspondence. The records also include some photographs, video and audio recordings of events, including the inauguration of Nannerl O. Keohane as President of the University in 1993, and several floppy disks.

The majority of the files were arranged chronologically, with files for individual events, although some dates are out of order; these are the Event files. Many of these files are related to sporting events, award dinners/luncheons, trustee events, faculty events, and events hosted by or involving the President of the University. Files from 2007-2007 and 2009-2010 have a different arrangment, very closely related to the files and arrangement of the University Marshal records, and include more correspondence and topical files related to commencement and founders' day; these are the Academic year files.

Also included are event binders, primarily related to football games and including guest lists and details of special guest attendance at football games. Additional materials include copies of printed invitations and announcements, and recordings of commencements, baccalaureate services, banquets, and the innauguration of President Nannerl Keohane.

Biographical / historical:

The Office of Special Events and University Ceremonies was formed in 1983 to handle the planning of campus-wide events. Closely involved with the University Marshal, this office coordinates venues, food, parking, guest lists, invitations, and other logistics related to the planning and execution of large events and ceremonies including commencement exercises, baccalaureate services, Board of Trustee dinners, special award ceremonies, faculty events, and special guest attendance at sporting events on campus. Originally called the Office of Special Events when it was formed in 1983, Patricia Keller was Director until 1988; Lori Arthur was Director from 1988-19992; Virginia Shannon was Director from 1992-1994, and Terry Chambliss has been Director since 1994. Prior to the formation of this as a distinct office, event planning activities were conducted by assistants in the Office of the Secretary.

Acquisition information:
The Office of Special Events and University Ceremonies records were received by the University Archives as a transfer in November, 2014.
Processing information:

Processed by: Tracy Jackson, November 2014.

Accessions described in this finding aid: UA2014.0080

Physical location:
For current information on the location of these materials, please consult the Library's online catalog.
Rules or conventions:
Describing Archives: A Content Standard

Contents

Using These Materials

Using These Materials Links:

Using These Materials

Restrictions:

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use of administrative records. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

Researchers must register and agree to copyright and privacy laws before using this collection.

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48-hours to retrieve these materials for research use.

Please contact Research Services staff before visiting the David M. Rubenstein Rare Book & Manuscript Library to use this collection.

Terms of access:

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

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Preferred citation:

[Identification of item], Office of Special Events and University Ceremonies Records, 1967-2010 (bulk 1993-2007), Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.