DACS

uatcdur Inventory of the Trinity College (Durham, N.C.) Office of the Treasurer Records, 1891-1924 Processed by: Kimberly Sims; machine-readable finding aid created by: Kimberly Sims University Archives Duke University Durham, N.C., USA

Aleph Number: 003808567

Machine-readable finding aid derived from XML authoring program. Date of source: October 2007Processed by Kimberly Sims, January 2007; Finding Aid encoded by Kimberly Sims, University Archives, Duke University, October 2007 Description is in English Finding aid was prepared using DACS and our local Style Guide Inventory of the Trinity College (Durham, N.C.) Office of the Treasurer Records, 1891-1924 University Archives Duke University Durham, North Carolina 27708-0185 USA

Descriptive Summary University Archives, Duke University Trinity College (Durham, NC). Office of the Treasurer. Trinity College (Durham, N.C.) Office of the Treasurer Records, 1891-1924 Material in English 6.0 Linear Feet 2,500 Items For current information on the location of these materials, please consult the Library's online catalog. In the early years of Trinity College, the President handled most financial affairs with assistance and guidance from the Board of Trustees. When the College moved to Durham in 1892, one of the trustees, Durham businessman Virginius Ballard, filled the post of College Treasurer and served until 1898. President John C. Kilgo took over the task until 1907. At that point, it appears that an office of Treasurer was formally established, as Dallas W. Newsom is listed in the Catalog as Treasurer. The collection includes ledgers and ledger sheets, cash books, journals, insurance policies, bonds, titles, leases, building and service contracts, correspondence, reports and other records, with bulk dates of 1910-1924. Records from 1891 concerning the Durham campus and buildings are also included. Administrative Information Access Restrictions

Patrons must sign the Acknowledgement of Legal Responsibility and Privacy Rights form before using this collection.

Collection is open for research.

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Preferred Citation

[Identification of item], Trinity College (Durham, N.C.) Office of the Treasurer Records, University Archives, Duke University.

Provenance

The Trinity College (Durham, N.C.) Office of the Treasurer Records were received by the University Archives as a transfer in 1989.

Processing Information

Processed by Kimberly Sims, January 2007

Encoded by Kimberly Sims, October 2007

Accessions A74-107, A75-39, and A75-40 were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.

Historical Note

In the early years of Trinity College, the President handled most financial affairs with assistance and guidance from the Board of Trustees. When the College moved to Durham in 1892, one of the trustees, Durham businessman Virginius Ballard, filled the post of College Treasurer and served until 1898. President John C. Kilgo took over the task until 1907. At that point, it appears that an office of Treasurer was formally established, as Dallas W. Newsom is listed in the Catalog as Treasurer. He held the position until 1923, when C. B. Markham, a former professor of Mathematics, was appointed to the office.

Collection Overview

The collection includes ledgers and ledger sheets, cash books, journals, insurance policies, bonds, titles, leases, building and service contracts, correspondence, reports and other records, with bulk dates of 1910-1924. Records from 1891 concerning the Durham campus and buildings are also included. Most of the pages are brittle and should be handled with care.

Subject Headings

These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.

Trinity College (Durham, N.C.). Office of the Treasurer. Trinity College (Durham, N.C.)--Administration. Trinity College (Durham, N.C.)--Finance. Trinity College (Durham, N.C.)--History. Trinity College (Durham, N.C.)--Buildings. Related Material Office of the [Duke] University Treasurer records, 1893-1979 Duke University Archives Contents of Collection Subject Files 1 Construction on Administration Building and Proposal to tear down Old Main, 1910 Construction of Academic Building, Athletic Grounds account, specs for dismantling Old Main (prior to the fire), 1910 Construction of Kilgo residence Construction of East Dormitory, 1910 Grading and Macadamizing of Racetrack and Academic Building, 1911 Landscaping of Campus, 1917 Financial Report of Dining Hall and Alspaugh Hall, 1920-1921 Faculty and Staff, wages and lists of names, 1919, 1922-1923 General Education Board, 1920 General Alumni Fund, 1923 Duke Fund for Ministers, 1919 General Loan Fund, 1912-1920 Southgate Memorial Fund, 1920 Trinity Endowment Fund, 1912-1917 Form Letters on Delinquent Student Accounts, 1922-1923 Winifred Quinton Holton Award, 1919 Federal Board for Vocational Education, 1920-1922 Student Letters (general) Commencement Bibles and Diplomas Black Employees, 1913-1914 Trinity Bell, 1911 Insurance, 1911 Steel Plate Engraving of Braxton Craven, 1915 Declamation Contest, 1913 Clubs and Societies, 1911 Library and Library Donors, 1913-1921 Furnishings, 1914 A Statement of the Executive Committee of the Alumni Association to Graduates and Friends of Trinity College, circa 1918 Student Finances, 1925 Southgate Memorial Fund, 1921 Services, boarding houses, selling coal, barber shop, check cashing, 1916 Supplies, confiscations, shortages, strikes, 1917 Scholarships, 1915 Miscellaneous Papers, 1916, 1919 World War I, soldiers, students, Veteran's Bureau, 1916-1917 William Francis Gill Memorial Fund, 1917 Employees, staff, student workers, blacks, 1919 1913 Class Pledge General Business, 1916 Gymnasium, completion and enlargement, 1923, 1925 Washington Duke Building, collapse, 1891 Commencement Expenses, 1911 Estimated Income, 1916-1919 2Inventory of office furnishings destroyed by fire, 1911 January 4 Press, 1922 President's Reports on Trinity College to Trustees and Western NC Conferences, 1897-1899, 1909, 1911-1917 US Veterans Bureau, Contracts and Vouchers, 1923 Insurance, 1909, 1920-1921, 1923-1924 Southgate Memorial Fund, 1921-1923 Construction Improvements, 1910-1923 Student Activity (academic), 1911 Student Activity (financial), 1911-1924 Student Activity (non-academic), 1911-1920 Requests and/or bids for service to Trinity, 1918-1923 Advertisements of Trinity College, 1915-1918, 1922-1923 Bills (debts and payments), 1911-1922 Samuel Mordecai (law school), 1922-1924 Administration, faculty salaries, 1910-1923 Titles, Leases, Deeds (stock activity), 1914-1924 Miscellaneous, 1919 Endowment, Pledges, 1911-1923 Gymnasium Fund and Construction, 1916-1924 Donations/Gifts to Trinity College, 1910-1919, 1923 3Report, 1905-1906 Financial Reports, 1910-1923 Annual Financial Reports, 1910-1911, 1913-1914 Annual Financial Reports and Miscellaneous Reports, Trinity Park School, 1910-1916 Report to N.C. Conference, 1912 Miscellaneous Financial Reports, 1914-1919 Audit, 1917 Annual Financial Reports, 1915-1918 Trinity Park School Reports, 1913-1919 Financial Statement, 1919 Statistical Report for Methodist Church, South, circa 1919 Financial Statement, 1921 Audit, 1924 Ledgers 4Student Loan, Scholarship and Endowed Special Funds, 1899-1910 Student Loan, Scholarship and Endowed Special Funds, 1909-1923 Washington Duke Fund Subscriptions, 1905-1908 5Student Army Training Corps Reimbursement Statement, 1918-1919 Southgate Memorial Subscriptions, 1920-1924 General Endowment Subscriptions, 1912-1914 Stock Records, 1909-1913 Lock Box Records, circa 1911 Record of Coal Shipments, 1910-1924 Athletic Fund Records, 1912-1918 Gym Building Subscriptions, 1871-1920 6South Atlantic Publishing Company, 1910-1918 South Atlantic Publishing Company, 1918-1923 South Atlantic Publishing Company Stock Records, 1911 7Scholarship Records, 1900-1913 Stock/Inventory Records, 1899-1913 Student and Faculty Financial Records, 1897-1920 Student Financial Records, 1922-1923 Mess Hall Records, 1918-1921 Mess Hall Records, 1919-1921