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Guide to the Office of the University Secretary Records, 1924-ongoing

Abstract

The Office of the University Secretary at Duke University was established by by-law in 1903. The Office evolved with the University and the roles and responsibilities likely shifted from person to person. Today's Office most likely began in 1941 with Charles Jordan. The Secretary is an officer of the University and reports directly to the President. A major role of the Secretary's Office is to coordinate affairs of the Board of Trustees.

Records include correspondence with Trustees and Presidents, Honorary Degrees and Search Committees for high-level administrators, reports, volunteer directories, faculty data and photographs, questionnaires and University by-laws. Some materials have been transferred to the Board of Trustees collection.

Descriptive Summary

Repository
University Archives, Duke University
Creator
Duke University. Office of the Secretary.
Title
Office of the University Secretary records 1924-ongoing
Language of Material
English
Extent
21 Linear Feet, 14,000 Items
Location
For current information on the location of these materials, please consult the Library's online catalog.

Collection Overview

The Office of the University Secretary’s records includes correspondence, reports, volunteer directories, faculty data and photographs, questionnaires, and University by-laws.

Administrative Information

A majority of collections are stored off site and must be requested at least 48 business hours in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection.

Records of the University's Board of Trustees which have been existence for at least fifty years are available for scholarly research with the permission of the University Archivist. Access to records which have been in existence for less than fifty years shall be granted only by special permission, in writing, from the Board of Trustees.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

Records, such as search committee files or others pertaining to employment where individuals are identified, are closed for 70 years.

In off-site storage; 48 hours advance notice is required for use.

warning Use Restrictions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Contents of the Collection

Faculty Biographical Sheets A-F, 1967-1987
Box 1
Faculty Biographical Sheets G-M, 1967-1987
Box 2
Faculty Biographical Sheets Mc-V, 1967-1987
Box 3
Faculty Biographical Sheets W-Z, 1967-1987
Box 4
University Faculty Meeting Minutes, 1965-1995
Box 4
Faculty and Staff Disclosure Statements, 1979-1982
Box 4
Faculty Names for Pictorial Directory, circa 1963
Box 4
Faculty Appointments, 1963-1984
Box 5
Full-Time University Faculty by Department, Rank, Degree, Sex, 1980-1982
Box 5
Faculty Statistics: 1983-1987
Box 5
Faculty Emeriti
Box 5
Faculty Information: Data Processing
Box 5
Undergraduate Faculty Council
Box 5
Faculty Handbook, 1972-1978
Box 5
Questionnaires, 1968-1981
Box 6
Questionnaires: Higher Education General Information Survey (HEGIS), 1967-1973
Box 6
Questionnaires: National Science Foundation, 1971-1975
Box 6
Higher Educational General Information Survey (HEGIS), 1973-1984
Box 7
Duke Hospital Financial Reports, 1973
Box 7
Duke Hospital Modernization and Financial Reports, 1973
Box 7
Hospital -- Duke, Bylaws, 1973
Box 7
Financial Feasibility Study New Hospital -- PMM and Mr. Rauch's Letters, 1974-1978
Box 7
Hospital -- Duke North Official Statement Distribution Listing, 1978
Box 7
Highland Hospital
Box 7
Hospital, Sea Level
Box 7
Griffith Endowment A-D, 1991-1993
Box 7
Griffith Endowment E-L, 1991-1993
Box 7
Griffith Endowment M-V, 1991-1993
Box 7
Griffith Endowment M-Z, 1991-1993
Box 7
Academic Council -- University Bylaws
Box 8
Academic Council -- Rosters, 1962-1975
Box 8
Academic Council Elections, 1965-1977
Box 8
Academic Council Ad Hoc Committee on Duke Athletics, 1969
Box 8
ACT-Erwin Neighborhood Council, 1969
Box 8
Administrative Council, 1966-1969
Box 8
Administrative Officers Summary, 1967-1975
Box 8
Administrative Officers Summary 1976-1977
Box 9
Honorary Degree Nominations and Committee, 1967-1980 [Restricted]
Box 9
Honorary Degree Recipients, 1924-1968
Box 9
Trustee Correspondence A-G, 1952-1981
Box 9
Trustee Correspondence H-J, 1952-1981
Box 9
Trustee Correspondence K-O, 1952-1981
Box 9
Trustee Correspondence P-S, 1952-1981
Box 9
Trustee Correspondence T-V, 1952-1981
Box 9
Trustee Correspondence W-Z, 1952-1981
Box 9
Trustees University Stock Proxy Vote
Box 9
Trustee Vacancies, Dates of Retirement, Expiring Terms, Etc.
Box 9
Trustee Committees -- List and Letters of Appointments
Box 9
Board of Trustees, Resolutions, 1965-1966
Box 10
Trustees Miscellaneous Material and Items
Box 10
Trustee Disclosure and Conflict of Interest Statements, 1978-1983
Box 10
Miscellaneous Correspondence A-F, 1967-1974
Box 10
Miscellaneous Correspondence G-L, 1967-1974
Box 10
Miscellaneous Correspondence M-R, 1967-1974
Box 10
Miscellaneous Correspondence S-Z, 1967-1974
Box 10
Directions for Progress, Letters Regarding Department of Education, 1980
Box 10
Directions for Progress, Letters Regarding School of Nursing, 1980
Box 10
Directions for Progress, Letters Regarding East Campus Residential Life, 1980
Box 10
Directions for Progress, Materials Related to and Letters Regarding Health, Physical Education, 1980
Box 10
Nursing School, Letters Regarding Task Force Recommendations, 1981
Box 10
Letters to Trustees: Forestry
Box 10
University Policy and Planning Advisory Committee, 1966-1968
Box 11
Committee on Education Administration, 1966-1972
Box 11
Building and Grounds Committee, 1966-1975
Box 11
Presidential Inaugural Committee, 1969-1970
Box 11
Committees of University
Box 11
Past Standing Committee Rosters
Box 11
President Deryl Hart
Box 12
President Knight Correspondence to and from, 1966-1969
Box 12
President Terry Sanford, 1970-1985
Box 12
President's Report, 1917-1974
Box 12
Vice President for Public Relations, 1969
Box 12
Notice to Trustees re: Provost Appointment, 1971
Box 12
Vice President for Health Affairs, 1974
Box 12
Provost's Reports, 1967-1980
Box 12
Judicial Structure of the University (Watson Report), 1971
Box 12
Intercollegiate Athletics (Mr. Pye's Report to Trustees), 1973-1974
Box 12
Chancellor's Reports, 1969-1980
Box 12
IRS Information (Mr. Powell's Report), 1973
Box 12
Reports by Vice President Kreps, 1974
Box 12
Vice President for Business and Finance Reports, 1969-1976
Box 12
Coalition of Duke Student Leaders - Report, Student Run Organizations, 1988
Box 12
Deaths, 1967-1984
Box 12
Necrology
Box 12
Nancy Hanks Memorial
Box 12
Executive Approvals, Chart of, 1973
Box 12
Henney, R. B.-Secretary The Duke Endowment, 1967-1973
Box 12
Publications Board, 1967-1968
Box 12
Employees, Nonacademic, 1965-1968
Box 12
Students-Miscellaneous Information
Box 12
Federal Student Loan Legislation -- Memorandum, 1971
Box 12
Tuition - Ministers' Children, 1975-1978
Box 12
Research Projects, 1948-1989
Box 12
Business Administration, Grad. School of, 1971
Box 12
Art Museum, 1973
Box 12
Forest Lands -- Forestry, 1969
Box 12
Primate Facility, 1975
Box 12
School of Nursing, 1968
Box 12
Graduate School Program, 1975
Box 12
Family Practice Program, Dept of Community and Family Medicine, 1985
Box 12
African and Afro-American Studies, 1969
Box 13
Black Studies, 1975
Box 13
WDBS Radio Station, 1973 February 28-1974 September 20
Box 13
WDBS Radio Station, 1975 March 28-1976 March 26
Box 13
WDBS Radio Station, 1976 October 4-1978 March 17
Box 13
WDBS Radio Station, 1978 October 30-1980 April 23
Box 13
Picketing, Protests and Demonstrations, 1968-1969
Box 13
Plagiarism
Box 13
Lawsuits -- Closed
Box 13
Central Campus Housing
Box 13
Married Student Housing
Box 13
Redemption Authorization, Married Student Housing Bonds
Box 13
Fifth Decade Campaign
Box 13
50th Anniversary Duke University Program of Events
Box 13
Gross, Paul "Fifty Years of Duke University and the Duke Endowment"
Box 13
Brodie, H. Keith H. Speech "Of Culture and Anarchy"
Box 13
Pictures - Dr. Griffiths
Box 13
Organ
Box 13
Homesites, Duke
Box 13
Gravesites, Duke University
Box 13
Gazebo and Old Trinity Bell
Box 13
Trinity Gazebo
Box 13
Directory of Volunteers 1987-1994
Box 14
Class Directories: 1935, 1983, 1984
Box 14
South Africa/Apartheid Issue, 1977
Box 14
Academic Priorities Committee: Report on Graduate Education Fall 1986, 27 January 1987
Box 15
Commencement, 1994
Box 15
Commencement, 1995
Box 15
Commencement, 1996
Box 15
Child and Family Issues Committee, 1994
Box 15
Child and Family Issues Committee, Final Report, 1994 October
Box 15
Child and Family Issues Committee, Draft Report, 1994
Box 15
Child and Family Issues Committee, 1994
Box 15
Child and Family Issues Committee, 1994-1995
Box 15
Eighth Edition Directory of Volunteers, 1994 August
Box 15
Seventh Edition Directory of Volunteers, 1 July 1993
Box 15
Honorary Degrees, 1980-1995
Box 15
Duke Homestead (offer of to State by Univ.), 7 January 1972
Box 16
East-West Expressway, Crest Street
Box 16
Duke Seminar, 1994-1995
Box 16
Taylor Cole, 1994
Box 16
Donor Recognition Task Force, Correspondence, 1988-1989, 1997
Box 16
Distinguished Alumni Award, 1997 December
Box 16
Annual Faculty Meeting, 1996
Box 16
Emeriti Faculty Brochure, 1992-1993
Box 16
Crypt Committee, Chapel
Box 16
Commencement, 1997
Box 16
COFHE Study, 1996
Box 16
Commencement, Ad Hoc Task Force, University Ceremonies, 1996
Box 16
Curriculum Review, 1986
Box 16
University Emeriti, 1991
Box 16
Faculty Emeriti (Faculty only)
Box 16
Duke Marketing Study
Box 16
Feasibility Study, 1993
Box 16
Honorary Degree Notebook, 1995 September-1997 February
Box 16

Historical Note

The University Secretary is an officer of the University and reports to the President. A major role of the Secretary's Office is to coordinate affairs of the Board of Trustees. The Secretary's Office also tracks the University volunteers program. The position of University Secretary has been held by the following individuals:

Robert L. Flowers, University Secretary, 1926-1940

Charles E. Jordan, University Secretary, 1941-1957

John M. Dozier, University Secretary, 1958-1961

R. L. Predmore, University Secretary, 1962

Craufurd D. Goodwin, University Secretary, 1963-1966

Rufus H. Powell, University Secretary, 1967-1981

Roger L. Marshall, University Secretary, 1982-1986

N. Allison Haltom, University Secretary, 1987-2007

Richard Riddell, 2008-present

Subject Headings

Related Material

  • Board of Trustees Records, 1860-2004 (Duke University Archives)
  • Board of Trustees Reference Collection, 1941-2002 (Duke University Archives)
  • Oversized Photographs (Duke University Archives)
  • Video Collection (Duke University Archives)

Preferred Citation

[Identification of item], Office of the University Secretary Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Provenance

The Office of the University Secretary Records were received by the University Archives as a transfer in 1973-1996.

Processing Information

Processed by Kimberly Sims, December 2005

Encoded by Kimberly Sims, August 2006

Accessions A89-14, A79-111, A81-89, A92-57, A96-128, A85-90, A78-19, A95-94, A94-136 were merged into one collection, described in this finding aid.

Descriptive sources and standards used to create this inventory: DACS, EAD, NCEAD guidelines, and our local Style Guide.

This finding aid is NCEAD compliant.