Folder lists
Folder lists
A folder list is simply a list of the folder titles in a box, listed in the order in which they are filed in the box. Think of it as an index to your office’s records. Since we receive thousands of file folders here, we rely on your folder lists to retrieve files when you request them. We do not have the staff here to prepare folder lists for you, so we ask that you do them. You know what is in the files you are sending.
Folder list formats
A - General Correspondence, July 1, 1995 - June 30, 1996
A - General Correspondence, July 1, 1996 - June 30, 1997
Administrative Council, July 1, 1995 - June 30, 1996
Administrative Council retreat, August 1, 1995
Admissions, 1996
The format above is good. It is clear, simple and easy to read. You can also use the date style "7/1/1995-6/30/1996." The folder label should provide an accurate indication of the subject of the folder and the span of time covered.
A - GENERAL CORRESPONDENCE (7/1/95-6/30/96)
A - GENERAL CORRESPONDENCE, July 1, 1996 - June 30, 1997
ADMINISTRATIVE COUNCIL
ADMINISTRATIVE COUNCIL - RETREAT
ADMISSIONS – 1996
This list is poor. Using all capital letters makes it difficult to read. Inconsistent use of parentheses and date formats also makes for difficulty in reading. Lack of dates for some folders makes the list much less useful.
A - General Correspondence, 7/1/95-6/30/96
A - General Correspondence, 7/1/96-6/30/97
Administrative Council, 7/1/95-6/30/96
Retreat, 8/1/95
Admissions - 1996
This one is confusing. The meaning of the indentation is unclear. Does this mean the file on the retreat is in a separate folder? Or is this folder just about the retreat? Compare with the first sample.
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