Borrowing

Who May Borrow

Current Duke University faculty, staff and students can use their DukeCard to borrow materials.

Faculty, staff and students of the Triangle Research Library Network (TRLN) can use their school's card to borrow materials.

The following patrons can get a free library card to borrow materials:

  • spouses and domestic partners
  • emeritus faculty and retired staff
  • visiting faculty and scholars
  • Duke alumni

Faculty, staff, and students with active BorrowDirect accounts can use their school’s card to borrow materials from Perkins, Lilly, Music and Divinity libraries as well as the Library Service Center. Please check the Loan Periods tab for more information about available materials and loan periods.

All other patrons wishing to borrow may obtain privileges by joining the Friends of the Duke University Libraries.

Loan Periods

Undergraduates

  • Book Loan Period: 4 weeks
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: 3 days
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 4 weeks
  • Music DVD: 1 week
  • Music Scholarly Editions: 3 days
  • Music LPs & Laserdiscs: 4 weeks
  • Music Microforms: 1 week
  • Laptops: 24 hours
  • eReaders: 2 weeks; 1 renewal

Graduate Students and Honors Undergraduates

  • Book Loan Period: academic year
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: 3 days
  • Lilly Journals & Periodicals: 1 day
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: academic year
  • Music DVD: academic year
  • Music Scholarly Editions: 3 days
  • Music LPs & Laserdiscs: 4 weeks
  • Music Microforms: academic year
  • Laptops: 24 hours
  • eReaders: 2 weeks; 1 renewal

Current and Emeritus Faculty

  • Book Loan Period: academic year
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: 3 days
  • Lilly Journals & Periodicals: 1 day
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: academic year
  • Music DVD: academic year
  • Music Scholarly Editions: 3 days
  • Music LPs & Laserdiscs: 4 weeks
  • Music Microforms: academic year
  • Laptops: 24 hours
  • eReaders: 2 weeks; 1 renewal

Visiting Faculty

  • Book Loan Period: academic year
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: 3 days
  • Lilly Journals & Periodicals: 1 day
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: current semester
  • Music DVD: current semester
  • Music Scholarly Editions: 3 days
  • Music LPs & Laserdiscs: 4 weeks
  • Music Microforms: academic year
  • Laptops: 24 hours
  • eReaders: 2 weeks; 1 renewal

Current and Retired Staff

  • Book Loan Period: 4 weeks
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: 3 days
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 4 weeks
  • Music DVD: 1 week
  • Music Scholarly Editions: 3 days
  • Music LPs & Laserdiscs: 4 weeks
  • Music Microforms: 1 week
  • Laptops: 24 hours
  • eReaders: 2 weeks; 1 renewal

Spouse/Partner

  • Book Loan Period: 4 weeks
  • Renewal: 10 *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: building use
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 3-item, in-library use
  • Music DVD: 3-item, in-library use
  • Music Scholarly Editions: in-library use
  • Music LPs & Laserdiscs: 3-item, in library use
  • Music Microforms: in-library use
  • Laptops: no
  • eReaders: no

Duke Alumni

  • Book Loan Period: 4 weeks
  • Renewal: 10 *
  • Number of Checkouts Allowed: 10
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: building use
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 3-item, in-library use
  • Music DVD: 3-item, in-library use
  • Music Scholarly Editions: in-library use
  • Music LPs & Laserdiscs: 1 week
  • Music Microforms: in-library use
  • Laptops: no
  • eReaders: no

Friends of the Library

  • Book Loan Period: 4 weeks
  • Renewal: 10 *
  • Cost of Membership: $50
  • Number of Checkouts Allowed: 10
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: building use
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 3-item, in-library use
  • Music DVD: 3-item, in-library use
  • Music Scholarly Editions: in-library use
  • Music LPs & Laserdiscs: 3-item, in-library use
  • Music Microforms: in-library use
  • Laptops: no
  • eReaders: no

TRLN

  • Book Loan Period: 4 weeks
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: by arrangement
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 3-item, in-library use
  • Music DVD: 3-item, in-library use
  • Music Scholarly Editions: in-library use
  • Music LPs & Laserdiscs: 1 week
  • Music Microforms: in-library use
  • Laptops: no
  • eReaders: no

UNC Graduate Students, Faculty and Staff

  • Book Loan Period: 1 semester
  • Renewal: unlimited *
  • Number of Checkouts Allowed: unlimited
  • eBooks: varied loan periods
  • Reserve Materials: varied loan periods
  • Lilly DVD, Film & Video: by arrangement
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: 4 weeks
  • Music CD: 3-item, in-library use
  • Music DVD: 3-item, in-library use
  • Music Scholarly Editions: in-library use
  • Music LPs & Laserdiscs: 1 week
  • Music Microforms: in-library use
  • Laptops: no
  • eReaders: no

BorrowDirect Plus

  • Book Loan Period: 4 weeks
  • Renewal: 12 or for the life of the account, whichever is less
  • Number of Checkouts Allowed: 20
  • eBooks: varied loan periods
  • Reserve Materials: building use
  • Lilly DVD, Film & Video: building use
  • Lilly Journals & Periodicals: building use
  • Lilly CD/Audio Books: building use
  • Music CD: building use
  • Music DVD: building use
  • Music Scholarly Editions: building use
  • Music LPs & Laserdiscs: building use
  • Music Microforms: building use
  • Laptops: no
  • eReaders: no

*Document Delivery/Interlibrary Loan: Please note that you can request a renewal of loan materials, but the lending library decides on whether to grant the renewal and determines the due dates for these materials. Document Delivery services are available only to Duke faculty, staff and currently registered students. 

Renewing Duke Materials

Renew your Duke University Libraries books and DVDs online, over the phone or in person. 

  • Click My Accounts 
  • Enter your NetID and password. If you do not have a NetID, enter your library card number in both fields
  • Select "Loans," and check the box next to each item you wish to renew
  • Click "Renew all selected titles"
  • You cannot renew items that are overdue, lost or recalled. Look at the top of the screen to read the status of your renewal requests
  • If you have any questions, please contact staff at a library service desk

Renewing Materials from Document Delivery Services/Interlibrary Loan

You may request a renewal of your Document Delivery Services, or "Interlibrary Loan," materials by logging into your ILLiad account.

  • Click on the “Checked Out Items (Renewals)” link, located on the page's left sidebar
  • Click the transaction number link beside the item you wish to renew
  • Click the red “Renew Request” link at the top of the page. Clicking on this link sends an email to library staff to process your renewal, but you will not see a confirmation screen.
  • If your book is overdue, you cannot use the "Renew Request" link. You must request a renewal via email.
  • Staff cannot guarantee renewals of interlibrary loans because renewals are up to the discretion of the lending library. We will let you know of the lending library's decision via email.

Recalling Materials

Sometimes you may discover that another library patron has checked out a book that you need. Follow these steps to obtain the book:

  • Click the "Get this title" icon to the right of the title that is checked out
  • Enter your NetID and password
  • Click the "Request" link to the right of the title
  • Select your pickup location preference from the dropdown menu
  • Click the "Place Hold/Recall Request" button
  • The borrower has seven days to return the item. We will email you when your item is ready for pickup. We can almost always obtain a book through your Document Delivery account in less time than it would take for a recalled book to be returned. 

If you are in a hurry:

Forego recalling a book, and request it through Document Delivery Services. We will email you when your item is ready for pickup. Please allow one hour between receiving the email and picking up a Document Delivery Services item.

Fines and Lost Items

Overdue Fines

  • The Duke University Libraries (Perkins and Bostock Libraries, Lilly Library, Marine Lab Library, Music Library and Rubenstein Rare Book & Manuscript Library) do not charge fines for the late return of a regular loan book unless it is declared lost (i.e., it is more than 28 days overdue). 
  • The professional school libraries (Divinity School Library; Ford Library, Fuqua School of Business; Goodson Law Library and Medical Center Library) charge fines, depending on the library and the material
  • All libraries charge fines for overdue course reserve materials and for returning recalled items late
  • All libraries charge fines for overdue DVDs, CDs, laptops and eReaders

Fine Type

Daily/Hourly Fine

Regular loan bookNone (Unless the book is declared lost. See the "Lost Materials" section below.)
Laptop$10/hour
eReader$5/day
DVD$5/day
Recalled item$3/day
3-hour reserve$1/hour
1-day reserve$1/day
3-day reserve$1/day

Lost Items

  • If you do not return or renew items within 28 days of their due date, you will incur a "lost item fee." You will need to pay a minimum of $125. This charge includes a minimum $100 replacement fee and a $25 processing fee.
  • If the cost to replace the item exceeds $100, then you will pay the actual replacement cost plus the $25 processing fee.
  • If you pay the lost item fee and then find the item, you will receive a refund for the replacement cost but not for the processing fee.
  • Purchase a new copy of the title on behalf of the library, and Duke University Libraries will send you a refund for the $100 replacement fee. However, please consult with library staff before purchasing a new copy.

For more information about paying your lost item fee, contact staff at the appropriate library:

Borrower Responsibilities

  • You are responsible for all materials you check out and all fees or damages you incur.
  • Do not loan to others your Duke ID card, library card or borrowed items.
  • Do not depend on others to return items for you. 
  • Report a stolen or lost Duke ID card or library card to the DukeCard Office at (919) 684-2273 and to Duke University Libraries.
  • Note the time or date your borrowed materials are due. Staff send overdue notices as a courtesy, but it always is your responsibility to return materials on time.
  • Faculty and graduate students automatically check out books for the academic year. However, if your book is recalled you must return it by the date indicated on the recall notification. 
  • If a book you have borrowed is requested by an instructor for Course Reserves, you must return the item within 24 hours. 
  • If you receive an overdue notice for materials that you believe you returned, please reply to the notice so library staff have all the information necessary to investigate.

Request Materials

Document Delivery/ILL

Request materials from our partner libraries

Library Service Center (LSC)

Get materials from Duke's off-site repository with more than 3 million volumes

Patrons with Disabilities

Circulation staff will retrieve materials and deliver them to you

Missing Materials

Occasionally, our books go missing. If you cannot find a book that is listed in our catalog:

  • Fill out a search form
  • We will search for the missing item and email you with our findings