Performs a variety of services and tasks required in support of acquisitions, serials management, and Scholarship Repository content operations using a range of programs, systems, databases and tools.  Reports to Acquisitions/Serials Librarian in the Goodson Law Library.

Work Performed

Searching and ordering

Performs pre-order search using online library system, internet and databases to confirm information for order requests; searches and downloads bibliographic records from OCLC for new orders; creates brief bibliographic records in online library system.  Creates order records and incorporates special handling notes.  Places orders on publisher/vendor online platforms.

Identify vendors for both U.S. and foreign materials and send orders using a range of electronic and online programs and processes.

Serials receipt, check-in and monograph claiming

Manages and performs tasks related to receipt and claiming for periodicals, loose-leaf and pocket parts, including check-in and label production.  Prepares completed volume report and pulls issues for binding.  Works closely with Serials Associate on complex issues. Runs monograph claim report and sends claims to vendors. Compiles usage statistics for online resources. 

Faculty scholarship repository support

Regularly deposits new documents to Duke Law Scholarship Repository and adds metadata and citation information.  Performs internet, database and catalog searching to locate and download articles and documents not in the Repository.  Tracks and researches forthcoming scholarship and articles in books to ensure accurate and up to date information and updates Repository metadata.

General departmental duties

Retrieves, sorts, opens and distributes library mail; records receipt of microforms in order record; sorts publisher/vendor catalogs for collection development; processes and tracks gifts-in-kind; updates procedure manual (as needed).


Education/Training:  Required:  Two years’ post-secondary education or equivalent combination of relevant education and experience.

Experience: Required:  Requires one year of library experience to obtain a specialized knowledge of library systems and procedures; excellent interpersonal, oral and written communication skills; able to work independently and as a member of a team; demonstrated proficiency using computer based technology and ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer service; demonstrates analytical and creative problem solving skills; attention to detail and accuracy in performance of work.

Preferred:  Prior experience working with Integrated Library System (ILS) and bibliographic utility (OCLC).   Familiarity with the book trade.  Proficient in Microsoft Office (Word, Excel, etc.) and Adobe Acrobat.


Review of applications will begin immediately and will continue until the position is filled.  An electronic resume and cover letter should be submitted to  Refer to requisition #401300553.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.