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The Monographic Receipts Management Assistant is a member of the Western Languages Team in the Monograph Acquisitions Department of Duke University Libraries. This position receives and checks in monographic materials in all formats, prepares invoices for payment, performs copy cataloging, and prepares materials for original cataloging. Works under general supervision, but exercises considerable independent judgment in performing daily activities. 


  1. Performs receipt functions for incoming monograph shipments, including check-in of shipments against invoices/packing lists, categorizing books as received within the Integrated Library System (ALEPH), and eventually with the Library Services Platform (FOLIO).
  2. Processes invoices for payment against Duke University Libraries collections budgets, both manually and via data loads using various computer programs.
  3. Prepares incoming material for circulation, including copy-cataloging monographs for discovery in the Libraries catalog; barcoding and itemizing print items in the ILS; targeting, labeling and stamping non shelf-ready print items.
  4. Conducts routine post-cataloging record maintenance for monographic material in the ILS, facilitating added copies, transfers between Libraries collections, and item record changes as required.
  5. As directed by the Team Lead for Western Languages, participates in or spearheads discreet processing projects related to specific areas of the Duke Libraries collections, including but not limited to gifts and shipments of foreign language material from the Library of Congress.
  6. Maintains and submits work statistics to supervisor at the end of each month.
  7. Attends and participates in required meetings, workshops, and planning sessions.
  8. Maintains accurate documentation of current job responsibilities. 
  9. Performs other duties as assigned.

Supervisory Responsibilities

  • None


It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.


Required: Two years post-secondary education, or equivalent combination of relevant education and experience.

Preferred:  BA/BS


Required:  One year of library experience to obtain a specialized knowledge of library systems and procedures; excellent interpersonal, oral and written communication skills; the ability to work independently and as a member of a task-oriented, high production team; a demonstrated proficiency using computer-based technology and an ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer services. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Preferred:  Prior experience working in an academic research library. Previous experience with bibliographic searching, copy cataloging, or other technical services functions; familiarity with OCLC, Aleph, and/or other online bibliographic/acquisitions databases. Reading knowledge of one or more non-English European languages

Working Conditions

  • Frequently moves library materials weighing up to and over 30 pounds
  • Frequently works in an environment in which exposure to materials containing dust and mold is possible
  • Frequently positions self to reach high and low shelves
  • Normal office environment

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits

$18.96 per hour (minimum). Comprehensive benefits package upon eligibility includes vacation, 13 holidays, sick leave, health, dental, disability, life insurance, educational assistance, and tuition grants. This position is not eligible for relocation assistance.


Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.                   

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. We recognize that the workplace only truly flourishes with an active presence of different backgrounds and unique abilities. We value the unseen perspective, the unheard voice, and the unnoticed ideas. We hope to give a platform of growth and connection, where employees can be free to produce new ways of thinking to promote inclusion and respect for all. Duke University Libraries encourages an environment where shared goals are reached by exceptional individuals.              

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.

Duke offers a comprehensive benefit packages which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at:


Review of applications will begin immediately and will continue until the position is filled.  An electronic resume, cover letter, and list of references should be submitted at: Search for requisition ID # 190791. Review of applications will begin immediately and will continue until the position is filled.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.