Under the supervision of the Head of Archival Processing Section, the Technical Services Archivist is responsible for all aspects of the arrangement and description of assigned archival collections, predominantly focusing on University Archives collections. University Archives collections range in size from 300+ linear feet to single manuscripts and can include the digital and paper records of senior administrators, recordings made at the Duke Chapel or sporting events, and the social media or scrapbooks of student groups.
- Assists with accessioning and initial intake of new and additions to archival collections, preparing box lists and preliminary catalog records for incoming collections to allow for immediate access if possible. (10%)
- Surveys the collections to develop processing plans for their full arrangement and description, including noting any issues or concerns regarding format, preservation, restrictions, and language of materials. Finalizes each collection’s project timeline and benchmarks. (5%)
- Oversees and performs processing of identified collections, including physically and/or digitally arranging the collection and preparing descriptive tools to facilitate access to the collection; inputs descriptive information about the collection into ArchivesSpace or other identified collections management system; creates finding aids for publication on the Web and collection-level MARC record for inclusion in the library’s catalog and OCLC’s WorldCat. (70%)
- Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity. (5%)
- Serves on library committees as assigned; participates in regular and weekend desk shifts for Rubenstein Library as assigned (10%)
- May manage student assistant(s) and interns.
It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity.
Required: Master’s degree with a concentration in library science or archives from an ALA-accredited program or an advanced degree in history, literature, or a related field or equivalent combination of relevant education and/or experience.
Required: 1 year experience working with archival collections or institutional records in a special collections library or government archive setting; effective analytical and writing skills; demonstrated proficiency using computer based technology and ability to adapt to new technologies; flexibility and capacity to thrive in a rapidly changing environment; excellent interpersonal and verbal communication skills; ability to work independently and as a member of a team.
Preferred: Experience processing large archival collections and screening for restricted content; experience processing institutional or college/university records; familiarity with ArchivesSpace and library catalog systems; familiarity with processing and describing digital records.
- Must be able to lift 40 pounds and unpack, shelve and shift large quantities of library materials;
- Must be able to work in an environment in which exposure to materials containing dust and mold is likely
- Frequent bending, crouching, stooping
- Normal office environment
- Occasional weekend shifts
- Occasional travel possible
These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
Salary and Benefits
Salary and rank dependent on qualifications and experience. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.
Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.
Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.
Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.
Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.
Cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references should be submitted to https://academicjobsonline.org/ajo/jobs/14918 . Review of applications will begin immediately and will continue until the position is filled.
Applications which are missing any of the components listed above will not be reviewed.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.