UArchives blog posts
COVID-19 has changed and disrupted our lives, at Duke and around the world. On campus, most students have returned home, classes are online, and all events are cancelled. Many staff are working from home; others that are deemed essential continue to work on campus. The hospital is preparing for an influx of people infected with COVID-19. Duke researchers are trying to find ways to fight the disease, from identifying treatments to creating better protective equipment.
And we all live with the fear of the impact of the virus, both for ourselves and our loved ones.
The Duke University Archives and the Duke University Medical Center Archives have been hard at work to document this unique time in history. We have been capturing all of the news alerts, email updates, Duke COVID-19 websites, and online research symposiums. As much as we are able to gather online, these materials only tell a part of the story.
We would like to hear from students, staff, faculty, and other people who live, work, or study at Duke. You may tell your story through writing, photographs, film, or other means. (Durham community members, connect with the Museum of Durham History to share your stories!)
- Interested? If you are interested in sharing your story at some point in the future, please fill out this online form. Signing up won’t obligate you to submit anything; it simply permits Archives staff to reach out to you periodically to let you know about options for submission. You can opt out of receiving these notices at any time.
- Ready to share? If you would like to share your story now, you can send it to us using this submission form. Your story will be submitted to the University Archives or the Medical Center Archives, where it will be permanently preserved and made available for research. NB: School of Medicine, School of Nursing and Duke Health community members should use this submission form from the Medical Center Archives.
We recognize that you may want time to reflect on your experiences and will continue to collect stories on an ongoing basis. The submission process will include options for keeping your name anonymous; in that case, your contact information would be known only to the staff of the University Archives and Medical Center Archives.
Post contributed by Josh Larkin Rowley, Reference Archivist for the John W. Hartman Center for Sales, Advertising, and Marketing History
If—like myself—you’re unaffiliated with the Communist Party, you’re no doubt mourning the absence of America’s Pastime today: baseball. Today, March 26th, would have been Opening Day of the Major League Baseball season, replete with a slate of coast-to-coast televised games lasting nearly twelve hours. To satiate some of the angst that I’m feeling, I decided to honor today by taking a tour through some baseball-related material in our incredible digital collections repository. It’s not the same as hearing the crack of a bat, the slap of a ball hitting leather, or a wiener with a cold beer. But in these difficult times, it will have to suffice.
I love this artists’ rendering of a painted sign advertising the new Astrodome and the very commanding copy that accompanies it. Completed in 1965 and home to the Houston Astros until 1999, the Astrodome was considered an architectural marvel and the “eighth wonder of the world.” One major design flaw, though: how does one keep grass alive in a domed structure?Painted sign advertising the new Astrodome.
I’ve never wanted to be with an imaginary family more than this one right now, sitting in front of a 12-inch staticky, black-and-white television. And when the ballgame’s over pops can put on some Time Life Swing Era compilation records and fire up the grill.Capehart Television advertisement, 1950.
And I can almost smell the Cracker Jack when I look at these old photographs of Connie Mack Stadium in Philadelphia, home to the Philadelphia Phillies until 1970. I can also smell the cigarette smoke from 25,000 men in trench coats and fedoras with newspapers tucked beneath their arms. Those were the days…Photographs of Connie Mack Stadium in Philadelphia
Finally, this post wouldn’t be complete without a photograph of two members of the Women’s Athletic Association, a group of Duke Woman’s College students that planned, organized, and hosted sporting events on campus such as tennis tournaments, bowling leagues, and ping-pong. And yes, they played baseball too!Duke students playing baseball, 1941.
If you’re interested in checking out more baseball stuff in our outstanding digital collections—broadsides, tobacco cards, billboards, photos of Duke players and more, just click here to peruse.
Post contributed by Hillary Gatlin, Records Manager.
When one of my Duke University Archives’ colleagues alerted me to the presence of an Academic Council memo from 1982 requesting information on the management of faculty records, I was intrigued. Though often critical to an organization’s well-being, issues of records management rarely make headlines, and an administrative body like Academic Council taking an interest in records management was a big deal. I sought out the Academic Council records and unearthed the story behind the memo.Box 4 of Academic Council Records
Academic Council first indicated their interest in faculty files and records management with an announcement at the January 21, 1982 meeting, declaring that “the Executive Committee will shortly appoint a three-person ad hoc committee to ascertain what university files are kept on faculty members and who has access to them.” The Ad Hoc Committee on Faculty Files was established the following month at the February 18, 1982 meeting and consisted of committee chair Professor Paletz (Political Science), Professor Weistart (Law), and Professor Dearlove (English). The focus of the committee was on identifying university files that contained information on the faculty, including whom had access to those files.
As part of their work, the Committee drafted and sent out the aforementioned memo to university departments, seeking data to report back to Academic Council. Some of the questions asked in the survey are still asked by records managers today including: Who has access to the files and under what conditions? What is the content of the files? Who purges or expunges files? When are they purged?This survey was sent to campus administrators in 1982, asking for information on records management.
While an initial report from the Ad Hoc Committee on Faculty Files was expected in March 1982, it was not filed with Academic Council until May 25, 1982. Sadly, the actual report, including the results of the records survey, appears to have been lost to time. The Executive Committee of Academic Council provided a brief update on the report at the September 16, 1982 meeting, with the promise that further discussion would take place once the report had been more closely reviewed. This update did clarify the reason for Academic Council’s interest in faculty files: “the concern is with faculty rights to access of their personnel files, the ability to correct factual or other errors contained in those files,” and the absence of a clear University policy on faculty files.
The development of this policy stayed on Academic Council’s radar, and at the May 5, 1983 meeting, they reviewed a proposed policy draft. This review resulted in over five pages of documented discussion on faculty records issues. Major issues touched on during the discussion included the number of files to be maintained by the administration, who within the administration should be responsible for maintaining files, and whether information should ever be removed from files, and if so, under what conditions. There was also an in-depth discussion of confidentiality, particularly as it relates to faculty recommendations and the university’s procedures for appointment, promotion, and tenure.
After this substantial discussion, Academic Council agreed that a clearer policy was needed and decided to resume talks again in the next academic year. As far as the Academic Council records show, the policy discussion never resumed at this level.
Duke University has since developed guidelines regarding records management and retention of university records, including personnel files. Please review the Human Resources records retention guidelines for more information on managing personnel files.
The Records Management program is happy to assist University departments and offices with managing their university records and preserving their university history. To schedule a consultation with the Records Manager, please contact email@example.com.
Post contributed by Leah Kerr, Technical Services Processing Archivist for the Duke University Archives.
At Smith Warehouse, the Technical Services archival processing area of Bay 11 is quiet. But not because the librarians working there have shushed everyone. Rather, the archivists, catalogers, interns and student workers perform many tasks by themselves. And most of us are wearing headphones or earbuds. Undoubtedly we are listening to music, podcasts, sports events, and whatever else we can stream. As a self-proclaimed news junkie, I often listen to live broadcasts.
As an archivist of University Archives records, my worlds collided in a “deja vu all over again” manner. At the end of January and beginning of February I was listening to the impeachment hearings and trial of President Donald J. Trump as I was processing the John S. Bradway Correspondence with Richard M. Nixon records. The collection is comprised of letters written between the Duke law professor, and his former student from 1959-1978. Nixon graduated from Duke Law in 1937, and the two men stayed in touch. These letters were recently gifted to Duke from a historical society in New Jersey.
The correspondence covers the time periods that Nixon worked as an attorney at a law firm, a United States Vice President, a newly-elected United States President, an embattled impeachment defendant, and finally, a former President looking back at his legacy. But the bulk of the letters fall between 1973 and 1974, when President Nixon was first tied to, then accused of, and later resigned due to the Watergate break-in and scandal and subsequent White House cover-up.
Bradway and Nixon’s correspondence show the respect each had for the other. They often mention their spouses, Mary Bradway and Pat Nixon, offering their greetings to them in each letter. The men also write glowingly of each other, and Bradway offered his suggestions to “stay with it” and his view that neither the Republican party nor the country would have anything to gain by Nixon resigning. When Nixon finally did resign and leave Washington, the correspondence continued, and Bradway urged him to write “a book or a series of articles” giving his side of the Watergate story.
Processing this collection with impeachment trial streaming through my earbuds led to an unusual echo chamber. The same phrases that I saw in the documents were being repeated on the floors of the House and the Senate. For example, liberal media was mentioned in both the recent impeachment hearings and the correspondence. The phrase “Impeachment is a political process” and concerns about the health and future of the Republican party were discussed in the letters I read, and in the very recent commentaries I heard. For me it was a startling reminder of how primary source documents very clearly connect to our present-day lives and current affairs.
The post Nixon, Bradway, and a Friendship that Outlasted an Impeachment appeared first on The Devil's Tale.
Post contributed by Brooke Guthrie, Research Services Librarian.
A few days ago, I went searching (in the catalog) for the perfect Thanksgiving-related item and came across a folder titled “Turkey Test, 1951-1952” in the papers of Theodore “Ted” Minah. What kind of test could Minah, the Director of Duke University Dining Halls from 1946 to 1974, be conducting on turkeys? Was it a taste test or some sort of “mystery meat” challenge? Was he investigating the sleep-inducing properties of turkey meat? Was he out to prove that turkeys really are as dumb as they are rumored to be?
Sadly (for us), Minah was a practical fellow and it was none of those things. Minah, who worked hard to provide quality food at the lowest price to the university, wanted to know if turkey could be a cost effective meat option for campus dining halls. The test was part of an effort by the National Turkey Federation (NTF), an organization representing turkey farmers and processors, to better market the turkey and get more turkey on more American tables. (The NTF is also the organization that provides turkeys for the annual White House turkey pardon.)Chart showing the results of the Duke turkey test.
Duke, along with dining offices at other schools, participated in a 1951 study to determine how much edible meat a cooked turkey yielded and how much a single serving of turkey would cost. Led by Food Production Manager Majorie Knapp, Duke cooked several whole turkeys and took detailed measurements before and after cooking. Duke’s test used Broad Breasted Bronze turkeys from Sampson County, North Carolina which, according to Minah, “is a delicious eating turkey.”
According to the results of the Duke test, turkey would cost around $1.50 per pound of cooked meat and around $0.20 per serving. In her summary, Knapp noted that the price for chicken was cheaper at $1.37 per pound. A serving of chicken would be a few cents cheaper than turkey.Marjorie Knapp’s turkey test report.
The test results were submitted and later included in NTF marketing materials designed to get turkey on the menu at places like schools, hotels, and hospitals. In addition to the study results and Ted Minah’s correspondence about the study, the “Turkey Test” folder also includes a few of these industry publications.Turkey marketing materials from the Ted Minah papers.
The booklets and brochures, with catchy titles like “Carving the Turkey for Portion Control and Greater Profit” and “Pre-Cut Turkeys for Institutional Use,” mostly contain recipes and instructions for properly cooking a turkey. The recipes were certainly creative. Creamed Turkey in Pastry Tart, Turkey Salad Roll, and Turkey Chow Mein on Chinese Noodles (to name just a few) were suggested as “profit-making turkey dishes.”
“Profit-making” recipe ideas from the National Turkey Federation.
If you are desperately seeking things to do with all of those turkey leftovers, the NTF has your back. You could make a Jellied Turkey Salad, put some gibblets on toast, or impress your guests with jellied turkey feet. They even provide tips on what to do with the carcass!Turkey recipes including jellied turkey and turkey feet. More turkey recipes including 33 ways to serve turkey and how to best use that turkey carcass.
The Ted Minah materials include one more turkey item worth mentioning. He was sent a booklet of photos showing turkeys frolicking on a farm. It includes a photo of a turkey that doesn’t seem particularly pleased to have his photo taken for the purposes of marketing his own deliciousness as food.Turkey snapshot featuring turkey that’s not having a good time.
If your uncle brings up politics at Thanksgiving dinner, just turn the conversation toward the fun facts you learned in this blog post and then you can all bond over your love of jellied turkey feet.
Post contributed by Hillary Gatlin, Records Manager.
With the 150th anniversary of the first American college football game fast approaching (Rutgers faced off with Princeton on November 6, 1869), let’s take a look back at Duke University’s early football history.Trinity College Football Team, 1888
The beginnings of Duke football stretch all the way back to Trinity College. The first “Duke” football game was played on Thanksgiving Day 1888. Football was introduced to Trinity College by President John Franklin Crowell, who imported it from the northeast. Born in York, Pennsylvania, Crowell had attended Dartmouth College before transferring to Yale where he earned a B.A. degree in 1883. Crowell then served as principal of Schuylkill Seminary in Pennsylvania, eventually returning to Yale to study at both the Divinity and Graduate Schools. Crowell began his presidency at Trinity College in 1887.
Crowell was a strong advocate of physical fitness and felt a football team would benefit the health of the Trinity College community, a far cry from current health concerns about the modern game. Crowell was in fact the coach of the first football team, which defeated the University of North Carolina in its first game 16-0 on Thanksgiving Day 1888 at the state fairgrounds in Raleigh. Crowell’s version of football, imported from Yale, used an oval ball and focused on rushing rather than kicking. These new “scientific rules” of the American Intercollegiate Conference resulted in this game being considered the first true college football game in the American South.
Crowell brought football to Trinity College, but not without controversy. Many church leaders, highly influential given Trinity’s close relationship with the Methodist Church, complained about and protested the matches, declaring the sport to be too dangerous. After Crowell’s resignation as President in 1894, the next President of Trinity College, John Carlisle Kilgo, banned football that December, stating that it was too dangerous to play.
Trinity students and alumni were not happy about the ban. They routinely complained about the absence of football and fought for its reinstatement. There was even a demonstration in the fall of 1913. However, administrators would not budge. Football was too dangerous, too expensive, immoral “in the methods used to win victories”, and resulted in scandalous conduct. Intercollegiate football remained banned at Trinity College.
Football began to be reinstated in 1918. A commission was formed to review the case for football on campus, and play eventually resumed on October 1, 1920 with Trinity beating Guildford College 20-6.A player heroically dives for the ball during a game in the 1920’s.
College football has been a continual presence on campus since 1920, including through the creation of Duke University and the beginnings of West Campus. The first football game at Wallace Wade Stadium, then called Duke Stadium, took place on October 5, 1929. Over 90 years ago, Duke’s reinstated program lost big to Pittsburgh, 57 to 7.This is the kick-off to a Duke game in Duke Stadium, later known as Wallace Wade Stadium, circa 1929.
Post contributed by [Matthew] Farrell, Digital Records Archivist.
The Duke University Archives collects records documenting University history. We’ve done it for a long time, and we’d like to think we’re (pretty) good at it. While there are a lot of organizational, legal, and business-oriented reasons to preserve the records of Duke, a university isn’t really a university without the students who live, study, and work here. So in addition to the records documenting Duke’s administration, building and grounds, and athletics, we also collect materials documenting student life.
One of the biggest and best sources of such materials are student organizations (fun fact: there are over 800 organizations listed in DukeGroups !). We accept records in a large number of formats, but since I’m the digital records archivist, I’m going to focus on DIGITAL FORMATS.
We accept many, many types of digital stuff from all types of student organizations. Some examples:
- Arts organization Amandla Chorus donated video recordings of their dance performances.
- Club Athletics organization Duke Taekwondo sent us digital photographs of their competitions.
- Political action organization Graduate Students Union donated document files in both MS Word and PDF regarding their struggle to gain official recognition as a labor union at Duke.
- Cultural organization Desarrolla asked us to crawl their website with our web archiving service.
- Social Justice organization Duke Students & Workers in Solidarity gave permission for us to harvest Tweets related to their occupation of the Allen Building in 2016.
We can work with your organization to identify the best way to get digital records to the Archives. Google Drive and Box are popular methods to transfer files to us from the Cloud. We can lend you a hard drive for files stored on local laptop or desktop computers. We can accept removable storage media of many different types (CDs, DVDs, thumb drives, ZIP disks, or Floppy disks). We have a whole website set up to give student organizations information about how to transfer materials to the Archives. We’ll consult with you to ensure that you’re sending us the records you want to send us, and not any sensitive material.
Bottom line: we want to make it as easy as possible for your organization to donate your records to our holdings, to ensure that the mark your group is currently making (or made if you’ve already graduated) enters the historical record, able to inspire future generations of Duke students.
Post contributed by Amy McDonald, Assistant University Archivist for the Duke University Archives.
Hello new friends who are arriving on campus this week! Duke is big and busy and multi-faceted and, well, sometimes you need a guidebook. (And there’s no shame in that; I’ve been here for 14 years and I sometimes still need a guidebook.)
First things first, it’s Orientation Week, so of course you need a guidebook to orientation week activities (for you and your parents), just like these 1971 orientation schedules for the Woman’s College and Trinity College/the School of Engineering (coincidentally, this would be the last year of the Woman’s College, which merged with Trinity College in 1972). That year, your orientation activities would have included a Union “Happening,” whatever that might have been, and a discussion of The Lord of the Flies.
If those events were signs of their times, then so too was the “Welcome to Personal Computing at Duke” session you would have taken as part of the 1989 Orientation Week. You’d also have taken part in the inaugural annual address to the first-year class by poet, author, Wake Forest University professor, activist, and legend Maya Angelou, which is pretty enviable in my opinion.
Starting with the class of 1970, you’d also receive a class directory (sometimes referred to as a “pic book,” since its main feature was photographs of your new classmates). Initially published by the Associated Students of Duke University (Duke’s student government until 1993, also known as ASDU), they’ve more recently been a gift from the Duke Alumni Association. This page from the Class of 1992’s directory includes a now-famous alum. Let us know if you spot her!
We’ve digitized these, if you’d like to browse through a few decades of hairstyle trends.
As with any community, there are policies and rules meant to ensure that everyone has a safe and positive experience. These were outlined in The Duke Handbook (admonishingly titled The Duke Gentleman from 1965-1968) and the Woman’s College Handbook.
Woman’s College students took a two and a half page “exam” about the regulations outlined in their handbook as part of their Orientation Week activities. A question from the 1964 exam reads: “What procedure would a student [follow] if she wishes her brother to carry her record player to her room?” and yes, I’ve asked most of my colleagues this question this past week. I don’t actually know the correct answer—any alums reading this who can help us out in the comments?
But wait! If you were a student at the Woman’s College, one handbook wasn’t enough. The Social Standards Committee of your Woman’s Student Government Association provided you with a guide to proper campus etiquette called “It’s Not in the Handbook” (late 1940s-mid-1950s) or “Design for a Duchess” (mid-1950s-early 1960s).
This 1954 edition promises “frowns unlimited” to students who “wear socks to the Union for Sunday dinner” or “use the phone as if it were a personal possession.” (You were to wear hose to Sunday dinner and yeah, there was one phone for your entire dorm.) Design for a Duchess did also advise you to keep up with studying so you don’t have to cram, get plenty of sleep, and eat breakfast, which is still pretty sound advice.
In the late 1960s-1970s, progressive students appropriated the handbook concept to create an “unofficial” guide to Duke called The University Experience. In addition to some fantastically psychedelic covers, the table of contents from the 1974-1975 edition below shows some of the voices that were beginning to speak out and claim space on campus, with articles titled “Duke’s History of Feminism,” “Being Black and This Being Duke,” and “Being Gay and Proud.” (There’s also an article titled “Journey through the Archives,” which I’m fond of.) You can browse through digitized copies of all of the issues here.
(And this type of handbook is alive and well in the recent Duke Disorientation Guides; here’s the 2018 issue!)
There are stacks of guides to student organizations, including guides to Religious Life groups on campus and to club sports and recreational activities, but let’s just focus on one of my favorites: this 1930s handbook from Duke’s Young Women’s Christian Association. Yes! The spinner on the cover really spins!
Of course there’s a guide to the Libraries.
And a 1982 guide from ASDU—titled Bull on Bull: Duke’s Guide to Durham—reminding first-year students that they should get off campus and explore Durham! It’s also digitized, if you’d like to see where Duke students hung out in 1982.
Hmmmmm. Do I love these handbooks so much that I found it difficult to choose which ones to share and just . . . included way too many here? Yes, and I apologize. Please don’t feel overwhelmed, new friends. You’ll figure all of this out more quickly than you think you will—and until then? Just ask anyone on campus! We’re the best guides around! Good luck this year and come visit us at the Duke University Archives!
Post contributed by Val Gillispie, University Archivist.
With the 50th anniversary of the moon landing right around the corner, I’ve been researching Duke’s history with NASA, the National Aeronautics and Space Administration. I’ve found a number of interesting stories, but I’ve been struck by the work of one Duke alumna whom I had not known about previously—and she’s a woman who deserves our recognition and thanks.
Eleanor C. Pressly, originally from the Charlotte area, received a master’s degree in mathematics at Duke in 1944. After working at Harvard, she served as an aeronautical research engineer at the United States Naval Research Library. She quickly became a specialist in rockets, particularly sounding rockets, which are unpiloted rockets that collect atmospheric data. Responsible for more than two dozen launches at the White Sands Proving Grounds in New Mexico, she was thought to have been the first woman to fire a rocket.
Her work was highly technical and time-sensitive. A 1956 article syndicated by the Newspaper Enterprise Association described her at White Sands: “With one eye on an anemometer, the other on wind reports coming in from balloons and on a crew of computers, she keeps a constant watch six hours previous to firing.” She was responsible for ensuring that the angle of the launch was appropriately calibrated to the weather, and if anything were to go wrong when it was in the air, she would pull the switch that would cause the rocket to self-destruct. Despite her serious scientific bona fides, the reporter could not resist describing her appearance in the article, too, referring to “… this youthful looking woman who gives the appearance of a happy housewife set for a round of afternoon bridge. She has bright blue eyes, blonde hair, and an infectious laugh.”
A 1957 article in the Washington Post and Times Herald claimed she was called “Uncle Sam’s Blonde Rocketeer.” It also connected Pressly to future developments in the space program: “Later this year, if the earth satellite is launched as planned and the world applauds the first ‘man-made’ moon, remember that a woman had a finger in it too. Eleanor helped on the original research to determine how long the satellite could be expected to remain aloft.”
When the Goddard Space Flight Center opened in 1958, Pressley became the head of the Vehicles Section of the Spacecraft Integration and Sounding Rocket Division. She continued to make improvements to the sounding rockets, developing several models of Aerobee rockets, and collecting atmospheric data.The recipients of the 1963 Federal Woman’s Award for outstanding contributions to government with President John F. Kennedy. Eleanor Pressly is second from the right. Photo from the John F. Kennedy Presidential Library and Museum.
In 1963, Pressly was one of six women, selected from nearly 600,000 female federal workers, whose “high achievement, outstanding contributions, and influence on major programs” deserved special recognition. The award was presented by President John F. Kennedy at the White House. Duke President Daryl Hart sent a letter of congratulations, to which Pressly sent a handwritten note. “Of course it was exciting, personally, to win such an award. But my big hope is that more girls in schools such as Duke can be made aware of the tremendous opportunities open to them. We need them.”Letter from Duke President J. Deryl Hart to Eleanor Pressly, April 22, 1963. From the J. Deryl Hart records. The text of this letter is readable in the image’s alt text. Letter from Eleanor Pressly to Duke President J. Deryl Hart, May 12, 1963. From the J. Deryl Hart records. The text of this letter is readable in the image’s alt text.
Pressly remained connected to Duke through giving, and even served as a class agent for the 1971-1972 Loyalty Fund. Pressly continued her work at Goddard, eventually retired from NASA, and she passed away in 2003. As we reflect on the fifty years since the moon landing, it is humbling to think about the massive amounts of research and testing that led to the fateful moonwalk—and the work that a woman educated at Duke contributed to that effort.
Post contributed by Tracy Jackson, Head, Center Manuscript Processing Section and Technical Services Archivist for the Duke University Archives.
The Women’s Studies Program was founded in 1983, but women have been attending and graduating from Duke since the 1870s, and have been active as alums and supporters of the University. In the mid and late 1980s, as the Women’s Studies Program (WSP) was growing rapidly, they began to form a Friends of Women’s Studies group to help support the growth and evolution of the academic program.
In 1987, administrators in WSP created a survey focused on women’s experiences and sent it to the more than 16,000 women who had received undergraduate degrees from Duke since the 1920s. More than 700 responses came back. The first issue of the Women’s Studies Program Friends Newsletter published summary results of the survey in Spring of 1988. The piece in the newsletter breaks down the percentage of responses by decade of graduation, gives an overview of advanced degrees received and professions pursued, and includes information about involvement with alumni organizations, a major concern to WSP at the time. The following two issues of the Friends Newsletter give more in-depth profiles of the two women most commonly cited as role models by the survey respondents, Anne Scott and Juanita Kreps.The Women’s Studies Program Friends Newsletter article on the survey results
The survey asks about a number of issues not covered in the Newsletter summary, however, and the answers are fascinating. The survey includes questions about what women experienced as women at Duke, about what they would want to discuss with then-current students, about what they saw as the most important events for women in the last 25 years, whether they’d ever heard of Women’s Studies, and what else they should have been asked.
The answers to these questions give us a glimpse of what women’s lives were like at Duke over the decades, but they also show what the respondents saw as mattering to women’s lives at the time. It’s important to realize the limitations of this trove of information: since Duke didn’t desegregate until 1965, this is what predominantly white, relatively affluent women thought in 1987 and 1988. From the perspective of 2019, 30 years later, it is very much of the moment of the late 1980s, yet has strong echoes of concerns women still struggle with now.
The responses on what were the most important issues to women in the last 25 years had a few common themes most often listed: birth control, both contraceptives as in the pill, and legalized abortion after Roe v. Wade, grouped together as well as listed separately; greater number of women in the workplace, sometimes listed in conjunction with concerns about equal pay, sometimes with concerns about the economic necessity of married women working (with some respondents questioning the necessity), and often in conjunction with concerns about the effect of working mothers on “the family”; civil rights; and greater visibility of women’s efforts to achieve equality, as in the Equal Rights Amendment (ERA), the women’s movement and feminism, and wondering if women can really have it all. Other concerns often listed include AIDS, drugs, and welfare, issues that would have been frequently and prominently discussed in the late 1980s. In my random sampling I didn’t find any mention of lesbian or queer issues, or of immigration or refugee concerns, and very little mention of the specific needs of women of color. But the focus on issues of equality, economic concerns, reproductive justice, and whether women can really get what they need in a complicated world – these all still ring so true for me today.From a 1941 graduate.
From a 1942 graduate.
From a 1952 graduate.
From a 1967 graduate.
From a 1978 graduate.
The long answers are my favorite, especially about the respondents’ memories of Duke. They’re anecdotal and can’t necessarily be used to draw larger conclusions, but in my brief review some patterns did emerge: there weren’t enough women faculty; everyone wanted more counselling, whether for future careers or life during and after college or handling alcohol; most people struggle to “have it all” and it’s important to address that.
Most of the memories of time at Duke are pleasant, recalling friendships still important in the lives of these women. There are, however, a number of vivid anecdotes of facing sexism from the administration or predominantly male faculty or from the career world outside of Duke. There are also reminisces of struggling to fit in, and struggling to find one’s place in the world or find appropriate role models. These, I think, are concerns still relevant today, even as we have far greater numbers of women in faculty and mentorship roles.From a 1937 graduate.
From a 1940 graduate.
From a 1953 graduate.
From a 1962 graduate.
From a different 1962 graduate.
From yet a different 1962 graduate.
From a 1977 graduate.These are just a small slice of these surveys. They show a group of women who all seem to be brilliant, capable people. Respondents listed long histories of community involvement, educational achievements, work lives with copious variety, parenting and dedication to families, overcoming disappointments and adversity, and deep interest in what effected women of the time, both Duke students and everyone else. There’s also more I wanted to explore related to discussions of divorce, the often negative perception of the “women’s movement” contrasted with stated support of some women’s issues within the same survey, the differences in reference to some issues between graduates of different decades, the implicit assumption that women WILL become wives and mothers, but there just isn’t space here. It would be interesting to see these experiences analyzed for other trends and patterns (if anyone needs a research project!), but it is also engrossing just to read about the lives of these women, every one of them complicated and compelling.A response from a 1933 graduate.
Post contributed by Hillary Gatlin, Records ManagerWilliam Lowell Putnam scrapbook, inside front cover
The University Archives works with offices across campus to collect and preserve university history. As part of these efforts, the William Lowell Putnam Competition scrapbook, previously on display in the Department of Mathematics, has now made its way to the University Archives for preservation.
The scrapbook describes Duke undergraduates’ participation in the William Lowell Putnam Mathematics Competition. The Putnam, which began in 1938 as a competition between college and university mathematics departments, is now the premier mathematics competition for undergraduate students. In fact, it has been repeatedly described as the “NCAA tournament” of the math world. Taking place each December, undergraduates attempt to solve challenging mathematical problems over a six hour period. This is both an individual and team competition, with prizes awarded to students with the highest scores as well as to the five institutions with the highest rankings.
This scrapbook contains press releases, correspondence, programs, and photographs related to the Department of Mathematics’ participation in the Putnam Competition. In 1993, Duke University won its first Putnam, with the team of senior Jeffrey Vanderkam, junior Craig Gentry, and freshman Andrew Dittmer taking first place. Harvard University had taken the top honors for the previous eight years. While the scrapbook focuses primarily on Duke’s first victory in 1993, it also includes some material from later years, including a photograph of Duke’s second winning team in 1996, and a copy of a Board of Trustees announcement honoring five mathematics students in 2000, when the Duke University team again took first place in the Putnam.Photos of the Putnam Competition team from 1993
Duke University students compete in both athletics and academics. Now the victories of these undergraduates will be preserved and shared with the larger campus community as part of the University Archives.
The William Lowell Putnam Competition scrapbook was created by Dr. David Kraines, Associate Professor Emeritus of Mathematics, who leads many of the Putnam competition teams. It was transferred to the University Archives by the Department of Mathematics in April 2019.
The post Add it Up: Duke and the Putnam Mathematics Competition appeared first on The Devil's Tale.
Post contributed by Gia Cummings, University Archives student assistant
Among Duke’s countless unexplainable quirks are sleeping outside for a basketball game, the first-year meal plan, anything to do with the transportation system, and most mysteriously, Selective Living Groups. Prospective students are puzzled by the concept, and Duke students stammer to conjure an explanation: it functions similar to Greek life but it’s certainly not that; it’s not a club but it’s also not a friend group; you live together, but it extends beyond that—and all of these responses leave you equally as confused. Eventually, as one transitions from wide-eyed first year to aloof sophomore, the questions fall away and the social landscape becomes comprehensible. And yet, the underlying question: ‘what is an SLG?’ slips away unanswered.
Although the definition of a Selective Living Group is concrete now, it began as a nebulous idea pioneered by some innovative students of the Woman’s College, women who wanted to extend their learning into their living space. In 1961, the Women’s Student Government Association (WSGA) Council defined the reasoning for the living situation in their “Proposal for an Experimental Dormitory”:From the “Proposal for an Experimental Dormitory,” 1961. Woman’s College Records, box 35.
This logic parallels modern-day defense of the selected living group system, wherein living with people of diverse backgrounds and thought processes is a learning experience in and of itself. The women of the Experimental Dorm, which was housed in the Faculty Apartments (Wilson Residential Hall) beginning in the fall of 1961, had varying academic talents and interests: they organized themselves with the intentions of pursuing academic stimulation, learning for the sake of learning rather than learning for a course. The women read common books to expand their knowledge, but they also extended the experimental aspect past their studies.Wilson Residence Hall. The Experimental Dorm was housed on Wilson’s 3rd floor.
At that time, students of the Woman’s College had strict curfews and restrictions regarding their social lives and freedom, and the women of the Experimental Dorm took on an unprecedented level of self-governance. They requested self-monitoring on the tracking of their movements, along with control over the rules in their own house, and adopted a government-like structure that resembles the House Councils that each dorm currently has, with assistance from older (male) faculty members. The members organized a flexible leadership system that included rotating chairmanship and standing committees to address particular issues–including monetary ones, given that the members paid dues to be a part of this community. In this sense, and the selection process, the Experimental Dorm distinguished itself from the residential Corridors that would soon follow.Page from “Structures and Functions of the 1961-62 Experimental Dorm.” Woman’s College Records, box 35.
Although the vision of the Experimental Dorm prioritized “intellectual orientation”, they were intentional in not pursuing a specific academic community (like the later Corridors); in fact, the girls aimed to acquire a diverse group of interests in order to promote mental stimulation. As was recognized by these women, learning stems from exposure to new concepts and ideas; they aimed to choose members that stimulate one another. This aspect was evident in the fact that the Experimental Dorm took applications followed by interviews, attempting to select candidates who reflected a passion for learning. As the women outlined in their selection guidelines, their criteria specifically stated that they did “not want grade point averages or other specific records to be used in judging the girls” and that “each choice would be made on an individual basis,” with diverse interests being of particular importance. This dorm set itself apart by incorporating a social aspect along with an academic one: the Experimental Dorm was designed to create a community, not just a study group. In this sense, the ancestry of modern SLGs is clear, the creation of a group that shares similar values beyond their academic interests, designed to grow its members as people as well as students.
Selective Living Groups today are often praised for their ability to bring people together; to create a learning environment in the dormitory alongside the classroom. The origins of those aims can be traced directly to the goals of the women who began the Experimental Dorm: a project which began to create a community, but whose effects have grown to become an important aspect of student life at Duke to this day.
The post SLGs Have Their Roots in Woman’s College Experiment appeared first on The Devil's Tale.
Post contributed by [Matthew] Farrell, Digital Records Archivist.
I last wrote about harvesting Twitter for the archives way back in April 2016. Toward the end of that post I expressed our ambivalence toward access, essentially being caught between what Twitter allows us to do, what is technologically possible, and (most importantly) our ethical obligations to the creators of the content. Projects like Documenting the Now were just starting their work to develop community ethical and technological best practices in social media harvesting. For these reasons, we halted work on the collecting we had done for the University Archives, monitoring the technological and community landscape for further development.
February 2019 saw the 50th Anniversary of the Allen Building Takeover, when a number of Duke students occupied the Allen Building to bring attention to the needs of African-American students and workers on campus (here is a much better primer on the takeover). There were a number of events on campus to commemorate the takeover on campus, both in the Rubenstein Library and elsewhere. As is de rigueur for academic events these days, organizers decided on an official hashtag, which users could use to tweet comments and reactions. Like we did in 2016, we harvested the tweets associated with the hashtag. Unlike 2016, community practice has evolved enough to point to a path forward to contextualizing and providing access to the harvested tweets. We also took the time to update the collection we harvested in 2016 in order to have the Twitter data consistent.
In terms of technology, we use twarc a tool and Python library created by DocNow, to harvest and process Twitter content. Twarc interacts with the Twitter API and produces output files in JSON format. The image here is an example of JSON, which is clearly not human readable, but is perfect for machine processing as a data set.JSON output from twarc. Yikes, y’all.
But twarc also allows the user to work with the JSON in different ways. Some of these are obviously useful–e.g., you can create a basic HTML version of the data set.Much better.
Those funky characters are because twarc has a hard time encoding emoji. These web comics (here and here) are not full explanations, but point to some of the issues present. If you take nothing else from this, observe that you can somewhat effectively obscure the archival record if you communicate solely in emoji.
Finally, for our ability to offer access in a way that both satisfies Twitter’s Terms of Service and Developer Agreement, twarc allows us deyhdrate a data set and respect the wishes of the creator of a given tweet. “Dehydration” refers to creating a copy of the data set that removes all of the content except for Twitter’s unique identifier for a tweet. This results in a list of Tweet IDs that an end user may rehydrate into a complete data set later. Importantly, any attempt to rehydrate the data set (using twarc or another tool), queries Twitter and only returns results of tweets that are still public. If a user tweeted something and subsequently deleted it, or made their account private, that tweet would be removed from rehydrated data set even if the tweet was originally collected.Dehydrated Twitter data. These can be rehydrated into complete Twitter data using twarc or other tools.
What does this all mean for our collections in the University Archives? First, we can make a dehydrated set of Twitter data available online. Second, we can make a hydrated set of Twitter data available in our reading room, with the caveat that we will filter out deleted or private content from the set before a patron accesses it. Offering access in this way is something of a compromise: we are unable to gain proactive consent from every Twitter user whose tweets may end up in our collections nor is it possible to fully anonymize a data set. Instead we remove material that was subsequently deleted or made private, thereby only offering access to what is currently publicly available. That ability, coupled with our narrow scope (we’re harvesting content on selected topics related to the Duke community in observance of Twitter’s API guidelines), allows us to collect materials relevant to Duke while observing community best practices.
So far this academic year, Rubenstein librarians have taught 132 class sessions (though we won’t finalize these numbers until the end of the spring semester). You’d think that’d be enough to fill our time, but we’ve also been meeting monthly to discuss our individual teaching practices and how to improve our students’ experiences in our class sessions. We want to inspire confident special collections researchers for life!
Through our discussions, we realized that we often returned to couple of key points about archives and primary source research in our class sessions. We’d broach those points on an ad hoc basis as they arose in classes, but we wondered if starting our class sessions off with a shared understanding of those points would be useful, reassuring, and perhaps even empowering for our students.
We’ve followed the development of codes of ethics for different spaces and organizations within (and beyond) our profession and thought that model might also work for us. Early this semester, we drafted and began implementing what we’re calling our approach to classes at the Rubenstein Library. (“Code of ethics” seemed so heady that it might have the unfortunate effect of tamping down student engagement.) Here is what we developed:
Explore and be curious! Our class sessions are interactive, hands-on opportunities to look at lots of materials, so take advantage of this time. Challenge yourself to look (even briefly) at items that don’t initially catch your interest—you might be surprised at what you discover.
Our class sessions seek to be inclusive, offering multiple perspectives, viewpoints, or lived experiences, but may not include the voices of every population for a number of reasons. Let’s talk in class about the voices that aren’t being presented.
The background, experience, and knowledge you bring to this class session are valuable. There isn’t one right interpretation of a historical document. Please listen carefully and treat everyone’s responses respectfully.
The material you encounter in this session has the potential to be uncomfortable or upsetting. Be kind to yourself and recognize your limits. You can look at something else or even step out of the room to take a break.
When working with historical documents, you may encounter racist, oppressive, or outdated language in the documents themselves or in the archival record. When we discuss these items, we will want to use terms that reflect the ways these communities describe themselves today.
Later this month, we’ll come together as a group of instructors to talk about how we’ve been able to incorporate the code into our class sessions—but informal reports suggest it’s been useful! Our practice has generally been to give students two to three minutes to individually read over the code (presented on a slide) and then talk as a class about any questions they might have and how the individual points in the code might come up in the class session.A Rubenstein librarian teaches our new instruction code of ethics in a recent class session.
We see this as a living document that we’ll continue to refine and add to as needed. So please do let us know what you think and feel free to borrow or adapt our instruction code of ethics for your own class sessions!
The post Developing a Code of Ethics for Rubenstein Library Instruction Sessions appeared first on The Devil's Tale.
Post contributed by Josh Larkin Rowley, Reference Archivist for the John W. Hartman Center for Sales, Advertising, and Marketing History
Spend a moment chatting with me and there’s one thing you’ll likely learn: I really like beer. Since my arrival in Durham nearly a decade ago, I’ve spent an uncomfortable amount of my income at Sam’s Quik Shop. It’s changed a lot since my time here—expanded indoor space, the addition of outdoor seating, a less surly staff. However, it has always been a hub for me, a family-owned bottle shop that still feels like the Durham I met years ago. In an evolving cityscape featuring more new high-rise condominiums than personality these days, Sam’s is iconic. Like many local beer drinkers, I was stunned but not altogether surprised by the news that the bottle shop will close at the end of the month and the property sold. As a beer-loving member of the Duke community I started thinking about what Sam’s, in all its historical iterations, has meant to generations of Duke students. Taking advantage of resources available in the Duke University Archives we catch a glimpse of the evolution of Sam’s and a feeling for what the institution meant to generations of Duke students.Sam’s Quik Shop ad from July 12, 1976 Chronicle
In the 1950s, when the Woman’s College was still active, codes of conduct choreographed interactions between men and women on campus. Consequently, students sought friendly establishments off campus where they could socialize freely. One of these was Sam’s Blue Light Basement, named after the hit song “The House of the Blue Lights,” which opened its doors in 1954 to students eager for a new nightlife spot in the city. Modeled on the German Rathskeller, students could dance to juke box tunes, drink beer, and mingle in proximity to the opposite sex, all without the heavy hand of administrative oversight. In a 1981 profile of Sam’s Quik Shop in The Chronicle, owner Sam Boy spoke fondly of current Duke students who tell him that their parents “came a courtin’” to the Blue Light years earlier.
While the basement boomed, the ground floor Blue Light Cafe thrived as well, with locals and students alike lining up for the drive-up food delivery. During the annual Joe College celebration, a mainstay of every Duke students’ social calendar in the 1950s, students found the time between scheduled events for a trip to the Cafe. “At 5 the lawn concert breaks up . . . a quick stop at the Blue Light for an in-car supper,” reads a poetic homage to Joe College weekend in the 1955 Chanticleer. The in-car service was so popular that by the 1960s local police were required to direct traffic on busy weekends. “Cars were lined up outside looking for a place to park,” Sam Boy remembered. In 1974, Sam and his wife Gerry converted part of the business into a convenience store, changing the name to Sam’s Quik Shop, while retaining the neon Blue Light sign that adorned the facade.
The Quik Shop became a one-stop establishment for anything one might need. From convenience store staples to automotive supplies, the Quik Shop had it all. However, alongside the self-serve carwash, books and newspapers, and VHS rentals (over 3,400 titles!), beer was the most prominent feature of their offerings. Sharing shelf space with standard brands like Miller, Budweiser, and for those with an aversion to beer, Bartles and Jaymes and a large selection of wines, the Quik shop also stocked less familiar names and imports like Old Peculiar, Glacier Bay, Chihuahua, and Sol. “That’s our drawing card as opposed to the supermarkets,” noted a prescient Sam Boy in 1981. Sam’s found its niche.
By 1984, a legal drinking age of 21 put beer drinking by law-abiding college students out of reach. However, thanks to advances in home computing technology and photo editing software, a surfeit of fake IDs hit the nightlife scene in the late 1990s. During this scourge of lawlessness, many Durham drinking establishments reported an increase in fake ID confiscation—IDs most easily identified by their atrocious quality. Sam’s on the other hand reported a decline in the number of fake IDs. “Usually we have a whole wall full by the end of the semester,” exclaimed Robert Clark, a Sam’s clerk in 1999. “Right now, we only have four or five.” (If you were one of those lucky students publicly shamed on the walls of Sam’s circa 1999, let us know!).Sam’s Quik Shop ad from the November 11, 1988 Chronicle
“It has been said that one cannot stand in the way of progress,” began an editorial by student Marc Weinstein in the October 5, 1990 issue of The Chronicle. The extension of the 147 Expressway to the west turned the area around Sam’s Quik Shop into a construction and traffic nightmare that affected the livelihood of the family-owned business. While approving of necessary infrastructure improvements, Weinstein went on to say that he equally liked Sam’s Quik Shop. “I like being able to snatch a 6-pack of Colt 45 . . . rent Breakin’ II: Electric Boogaloo, and grab some hot pork rinds at 10 on a Friday night,” said the Trinity senior. Weinstein vowed to contribute in some small way to ensuring the survival of this “shoppers paradise” by making extra trips to the Quik Shop each week. His fear, surely shared by many, was that the institution would go the way of Pete Rinaldi’s Chicken Palace, a beloved eatery on 9th Street.
Alas, progress has finally caught up to Sam’s Quik Shop. As another Durham landmark is swapped for clean, commodious living, let us—Durhamites and Duke students alike—mourn the loss of one of the city’s most enduring locales . . . over a beer, of course.
“Since the war began ‘times ain’t what they used to be:’” Life at Trinity College During the Great War
Post contributed by Mandy Cooper, PhD, exhibit curator, former Research Services Graduate Intern, and Duke History PhD.
One hundred and one years ago, the doors to the East Duke Parlors were “thrown open” and “tables and machines [were] hauled in” along with “oilcloth, bleaching, hammer and tacks.” Led by Trinity College’s newly established branch of the Young Women’s Christian Association (YWCA), the women at Trinity College and in the surrounding community turned the East Duke Parlors into a Red Cross room. According to Trinity’s YWCA president Lucile Litaker, the room was now “splendidly equipped” and “great bundles of material began to appear.” Throughout the next year, women at Trinity were joined by women from Durham to roll and send bandages overseas. The Red Cross room was officially open every Tuesday and Friday afternoon from 2:00-4:30, with the Trinity Chronicle reporting in February 1918 that between forty and fifty women had worked in the room the previous Friday. The women at Trinity were determined to do their part for the war effort.Photos of the Student Army Training Corps at Duke in the University Archives Photograph Collection, Box 72.
They were not the only ones. By the 1917-1918 school year, the United States had officially entered World War I, and Trinity was feeling its effects. The impact on enrollment was immediate. Trinity saw a decrease of over 100 enrolled students from 1916-1917 and 1918-1919. President William P. Few was alarmed and attempted to boost enrollment in multiple ways: he encouraged current students to remain at Trinity until they were drafted; he toured North Carolina to promote the need for college-educated men to rebuild a war-ravaged Europe; and, like many other North Carolina universities, he started a Student Army Training Corps (SATC) unit on campus. The young men who enrolled in the SATC officially joined the US Army, but remained students at their institutions and were protected from the draft while receiving the training necessary to be considered for officer positions after graduation. Special classes were established for the SATC to ensure that those enrolled received the necessary training. The War Department required that Trinity create a course for the SATC that covered the “remote and immediate causes of the war and on the underlying conflict of points of view.” This course was intended to enhance the SATC’s morale and help them understand the “supreme importance to civilization” to the war.
Few’s worries that Trinity would lose many students “to government service of one kind or another” proved apt. Although Few tried to dissuade freshman Charlton Gaines from leaving Trinity when he heard of his plans, Gaines enlisted and was sent to Camp Meigs for training. He apologized to Few shortly after arriving at Camp Meigs for leaving “without giving you notice of my departure.” Gaines served throughout the war, attaining the rank of Sergeant in the Quartermaster Corps, and never returned to Trinity College.
Even those students who remained at Trinity felt the effects of the war. Friends and former students who had joined the military often returned to campus to visit on the weekends. The Chronicle reported in January 1918, that there would be no Chanticleer for the 1917-1918 largely because of the war. In addition to financial woes carried over from the previous year, the editor-elect had failed to return to Trinity in fall 1917—presumably because he joined the army. As the Chronicle writer reported, though, Trinity was not the only college (even just in North Carolina) that had been forced to cancel the yearbook for the year. In the end, the writer told students that they must “patriotically adapt” themselves to this situation because “since the war began ‘times ain’t what they used to be.’” The Chanticleer returned in 1919 as a special edition. It was issued at the end of the war, published as Victory, 1919, and highlighted the victory of the United States and its allies in the war.
The war had some unexpected effects on Trinity as well. Football had been banned at Trinity since 1895, and in 1918 students petitioned for its return. They argued that a football program would help build a manly physique during a time when there was “a distressing need for physically well-developed men.” As the war was ending, the administration lifted the ban and football returned to Trinity.
Trinity’s connection to the war was never more clear than in the masses of letters that alumni and former students sent to friends still at Trinity, to President Few or other faculty, to the Trinity Chronicle, or to the Alumni Register. Lt. R.H. Shelton wrote to Duke Treasurer D.W. Newsome from the front in France, telling him that he had seen “some of the worst over here.” Shelton continued, “Sherman certainly knew what he was talking about, but his was an infant.” Alumni like Shelton made the horrors of war clear to everyone still at Trinity. The pages of the Alumni Register for the war years are filled with letters from the front, placed in the same volumes as the President’s updates on the war’s effect on the college.Captain Charles R. Bagley (’14, A.M. ’15) wrote multiple letters from the front that were published: one in the Alumni Register in April 1918 and one in the Chronicle in December of the same year. Photo of Captain Charles R. Bagley, ’14, A.M. ’15, Camp Jackson. In the Trinity Alumni Register, Vol. 4, No. 1, April 1918, p. 48. Available digitally at https://archive.org/details/trinityalumnireg04trin
The Alumni Register and the Chronicle both regularly reported on the service of Trinity alumni and students overseas, including the first alumnus killed in action. First Lieutenant Robert “Kid” Anderson was among the first wave of American soldiers sent overseas. Part of the class of 1914, he was killed in action on May 29, 1918, at the Battle of Cantigny in France—the first major American engagement in the war. The news of Anderson’s death was sent both to his family and to President Few. The Alumni Register announced that Anderson had been killed in action in its July 1918 issue. The Register profiled his time at Trinity and his military service before reprinting an account of the memorial service held in his honor in his hometown of Wilson, North Carolina, a letter to Anderson’s parents from a fellow soldier that described his, and portions of Anderson’s letters to relatives and friends.
To honor the centennial of the end of the First World War, selected items from the Duke University Libraries are on display in the Mary Duke Biddle Room as part of the exhibit “Views of the Great War: Highlights from the Duke University Libraries.” In addition to the impact of World War I on Trinity College and other people back home, the exhibit highlights aspects of the Great War and tells the personal stories of a few of the men and women (whether soldiers, doctors, or nurses) who travelled to France with the American Expeditionary Force during the “war to end all wars.” “Views of the Great War” is on display through February 16, 2019.
 Lucile Litaker, “The Year with the Y.W.C.A.,” The Alumni Register, Volume IV, No. 2, July 1918; 148-149. Available digitally at https://archive.org/details/trinityalumnireg04trin. For the Chronicle article, see: “Red Cross Notes,” The Trinity Chronicle, Vol. 13, No. 19, Wednesday, February 6, 1918. Available digitally at https://library.duke.edu/digitalcollections/dukechronicle_dchnp83014/.
 Memo from the War Department Committee on Education and Special Training to Institutions where Units of the Student Army Training Corps are Located, September 10, 1918. Wartime at Duke Reference Collection, World War I – Student Army Training Corps, Box 1.
 For Few’s statement about losing students, see: William Preston Few to Benjamin N. Duke, July 16, 1917, Few Papers, Box 17, Folder 210. For the Charlton Gaines’s letter, see: Charlton Gaines to President Few, February 19, 1918, Few Papers, Box 19, Folder 235.
 “No Chanticleer for 1918.” The Trinity Chronicle, Vol. 13, No. 17, Wednesday, January 16, 1918. Available digitally at: https://library.duke.edu/digitalcollections/dukechronicle_dchnp83013/.
 Statement from the Student Committee on Football, May 14, 1918. Trinity College Yearly Files, 1918. Board of Trustees Records, Box 5, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.
 Lt. R.H. Shelton to D.W. Newsom, June 25, 1918. Trinity College (Durham, N.C.) Office of the Treasurer Records, Box 1, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.
 The Alumni Register, Volume IV, No. 2, July 1918; 98-104. Available digitally at https://archive.org/details/trinityalumnireg04trin.
Post contributed by Val Gillispie, University Archivist.Hanging portraits in the Gothic Reading Room following the Rubenstein Library renovation, 2015
The air is finally crisp in Durham, and we are all enjoying the cool weather and colorful leaves. We are changing inside the library, too, with a major shift for the portraits in the Gothic Reading Room. That’s right, the beloved and historic Gothic is getting an art update!
So what’s moving?
- The three men responsible for the initial construction of Duke’s campus, Horace Trumbauer, Julian Abele, and Arthur C. Lee, will be moving across the room, next to the John Hope Franklin portrait.
- The presidents will all be moved down to make room for future presidential portraits, including a portrait of past president Richard Brodhead, which will be hung in early November.
- Founding Duke Endowment trustees will be moving in to archival storage, providing more room for additional portraits.
What’s not moving? James, Washington, and Ben Duke will remain where they are, as will Mary Duke Biddle Trent Semans and John Hope Franklin.
The change means that the room now has space for new portraits to be added. So we ask you, dear reader: who would you honor with a portrait in the Gothic Reading Room?
Post contributed by Tracy Jackson, Technical Services Archivist for the Duke University Archives and Head, Center Manuscript Processing Section.Watch football films here!
Duke University Archives is very proud to announce that select films of football games made by Duke Athletics are now available for viewing on the web!
This is exciting news for us, and we hope you will be excited, too. The digitized films are available in two different ways: within the complete collection guide and directly from the Duke Digital Repository.
Not all of the films are available, unfortunately, as not all have been digitized yet. Only the football game films that have been requested by our users and digitized within the last ten years or so can now be viewed by anyone. The story of how these films became available is a bit complicated, and demonstrates why making digitized content of archival materials is never as easy as folks might think.
The football game films have been in the archives since the 1980s, with additions coming in occasionally. The older films are all actual films – 16mm films, to be more precise. Later films were made on video, including Betacam and DVCam. In total, there are about 2,500 films representing more than 80 years of football games at Duke.
Staff have made copies of some game films for people to view since the originals first came the Archives, and as time went on the format of these copies changed: we have use copies of films on VHS, Betacam, DVD, and digital files.
To keep an inventory of these films, Archives staff created an Access database in the mid-2000s, which includes both football and basketball films. This database included the date of the game, the opponent Duke played, and the outcome of the game, as well as how many films had been made of the game and what boxes they were in. The database was later made available online so people could search it and find games they were interested in seeing, and also included some information about use copies.A screenshot of the Sports Films Access database
Unfortunately, the database was difficult, and then impossible, to update. We received more films from Duke Athletics, and more use copies were made, but the database didn’t include these new items. Also, our methods of keeping track of individual films changed. Our current archival practice for handling sound and motion picture recordings is to give each item a unique number so we can track it, and track any copies made of it. The database was made before we assigned these unique IDs to the films, so staff created a spreadsheet with information from the database plus the unique ID assigned to each film.Screenshot of the Excel spreadsheet with information about the football game films
What’s more, we now manage all of the information about all of our collections in a separate, much larger database, ArchivesSpace. The sports film database could not talk to ArchivesSpace, and the spreadsheet version with the unique IDs wasn’t formatted to go into ArchivesSpace, either.
By 2016, we had well over a hundred boxes holding a couple thousand films of football games (and a similar situation with basketball films), and we had quite a lot of description about the games divided across several places, plus use copies of films and a few dozen digital files of games that people had requested, none of which were easily accessible to the public.
We know people want to see these films. We want people to see these films! So we set to work to figure out how to get a full list of all the games we had, in the same place and format where we keep all the information about our collections; how to let people know which ones have been digitized already; and also let people actually watch the ones that have been digitized.
First I had to get all the metadata about the films together into one place, formatted consistently, with the unique IDs we use to track them included. This involved lots and lots of spreadsheets. I used the original Access database, two different Excel spreadsheets that had been created to assign unique IDs and format data, and OpenRefine. I spent a lot of time cleaning up dates, moving things around, and just so much copying and pasting. I also had to figure out how to organize the films in a way that made sense both to human beings looking at the lists and the way ArchivesSpace stores and displays description. Finally, after months of wrangling spreadsheets, I got the description for football films from the 1930s through 1993 organized by opponent, in chronological order, with any other description we had (final score, what part of the game an individual film covered), and into ArchivesSpace. We created a collection guide that was available online, showing all this information, hooray!Screenshot of the football films entered in ArchivesSpace
After that, there was still a lot of work to do to get the digitized films available for streaming online. I worked closely with Craig Breaden, the Audiovisual Archivist, to figure out what had been digitized and where those files were. Craig and I also worked extensively with Molly Bragg and Moira Downey in the Digital Production Center to get the digitized films into the Duke Digital Repository, the home of our digital collections. Moira did a ton of work and was very patient with me while we worked out how to do this, since it involved once again making sure the metadata we had was formatted in a way that worked with the DDR systems, that we knew what and where the files were, and many other steps.
Once Moira did the bulk of the work in getting the films into the DDR, there were still a few steps I and my colleague Noah Huffman needed to do to make sure the films would be visible within the collection guide. We were able to make sure metadata from the DDR went into ArchivesSpace, then once Molly’s team published the digital collection, reposted the collection guide. And voila!Screenshot of Football Game Film Collection guide showing streaming 1984 Duke vs. UNC game film
Getting digitized archival material available for almost seamless viewing by the public takes a lot of preparation and work behind the scenes. The technologies we use to make copies of recordings, the methods we use to keep track of our materials, and the way we store and display materials online all change rapidly and frequently, so any endeavor like this, even one that seems simple, takes multiple people, multiple systems, and a surprising amount of time. So far, there are 38 films from the Football Game Films Collection available online, but there is still a lot of work to be done with this collection: there are more films to add to the collection guide, and other copies made of films that we hope to make available.
The staff of University Archives is very excited to make the digitized football films available, and we’re glad all our work went in to something we think a lot of people will enjoy. I’m currently working on repeating this process with the Basketball Films, so stay tuned!
The post Why Watch One Duke Football Game Each Weekend When You Can Watch a Bunch? appeared first on The Devil's Tale.
We’re starting the school year off w/ lots of interest in Duke’s complex history, which warms (and engages) our archivist hearts. So here’s a handy compilation of ways to learn more about Duke history at the University Archives!
Travel through 178 years of Duke history with this nifty timeline.
Or grab your coffee & head to the permanent Duke University history exhibit outside the Gothic Reading Room.
Learn more about the workers who built the Duke campuses & their working conditions on the website created by this past summer’s Story+ project, “Stone by Stone: Who Built the Duke Chapel?”
Our research guides will point you to key resources on popular topics, like athletics & student activism.
Or you can browse our online exhibits! Integration, Duke during World War II, Duke’s queer history—find them here!
The Duke Chronicle, Duke’s student-run newspaper, is a fantastic historical resource. We’ve digitized the very first issue (December 19, 1905) through Feb 1989 and you can read/search through them here. 1990s issues will be available this fall!
103 years of the Chanticleer (Duke’s yearbook) are also browsable online. So many retro hairstyles!
Or see what the Pratt School of Engineering was like with digitized issues of DukEngineer.
Want to see Duke history rather than read about it? Our Flickr site has 3,000+ photos!This 1982 photo is on Flickr. Might not be the best set up for looking at Flickr, though. And the easiest way to learn about Duke history? Stop by the University Archives and talk to your friendly university archivists!
Tell us a little bit about your new job at the University Archives!
As the Records Manager, I will be working closely with University Archives staff and other university stakeholders to update, redesign, and guide Duke’s records management program to ensure that the significant records of the university, including both paper and electronic formats, are preserved and made available for future research. I will be assisting offices and departments to help them identify, retain, and dispose of their records appropriately by creating records retention guidelines, assisting with records transfer, and providing guidance on electronic records management. You will see me out and about on campus as I work with departments and offices.
Why is records management important?
Records management is all about getting the right information to the right people at the right time. The goal is to ensure that employees have access to the information they need to be successful here at Duke while also protecting personal information and sensitive data in accordance with best practices and federal regulations. Records management is also crucial when documenting university history. The work we do at Duke is important, and we should make sure the records of it are preserved in the Archives for future research and scholarship.
Can you give us a sneak peek of some upcoming changes for the records management program?
The Archives will soon be unveiling new webpages with updated information on records management procedures, including a new online form to streamline the records transfer process. Later this year, we will begin offering introductory records management presentations to offices and department staff.
What is one thing that people may not realize about records management?
Records management is everywhere! Records management plays a role in everything from records creation to access and use to destruction or preservation of records. People use records management every day whether they think about it or not; naming a document, saving a photo, filing an email—all of these tasks involve records management. Records management is a crucial part of our lives—and you may not even notice!
How did you become a records manager/archivist?
My interest in records began during my undergraduate work at the University of Mary Washington, where I studied historic preservation. I then attended the University of Pittsburgh to get my MLIS in Library Science. I took two classes on Records Management, and I realized I had found my calling.
What aspects of your new job are you most excited about?
As a records manager, I get to know campus well. I get to work with new people all the time, and I enjoy working with people from all across campus. I also get to know campus spaces. I frequently go to departments and get to see their storage spaces. I’ve been in more basements, “troll dungeons”, closets, and attics than I can count. While those places are not good spaces for storing records, they make for interesting visits!
Tell us one fun thing about yourself.
I love football—both professional and college! I look forward to cheering on the Blue Devils in the ACC!
Any last words of wisdom?
Are you having difficulties managing your records? You are not alone! Sometimes people feel they are the only ones facing records issues. Every department and office faces these problems, and the Records Management program is here to help. Just ask!
Thanks, Hillary, and welcome to the UA!