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Guide to the Librarians Assembly records, 1972-[ongoing]

Summary

The Librarians Assembly (LA) of Duke University is the staff association for professional librarians at Duke University. The Librarians Assembly records contains materials related to the formation, organization, and activities of the LA.

Collection Details

Record Group
UA.08.02.0003
Title
Librarians Assembly records
Date
1972-[ongoing]
Creator
Librarians Assembly (Duke University) (1974-)
Extent
7.75 Linear Feet
Repository
David M. Rubenstein Rare Book & Manuscript Library
Language
Materials in English

Collection Overview

The Librarians Assembly records contains materials related to the formation, organization, and activities of the Librarians Assembly of Duke University. Materials include minutes, reports, correspondence, flyers, regulations and bylaws, and subject files. Topics covered include the assembly's regulations and governing documents; issues surrounding appointment and promotion; salaries and benefits for librarians; the academic status of librarians; staff issues such as parking and grievance producres; and other subjects. The collection includes materials from the formation of the Librarians Assembly through the early 2000s.

More Biographical / Historical Info

Using These Materials

A majority of collections are stored off site and must be requested at least 2 full business days in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access to the Collection

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use of administrative records. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

warning Use & Permissions

Copyright for official university records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

More copyright and citation information

How to Cite

[Identification of item], in the Librarians Assembly records, 1972-[ongoing], Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Contents of the Collection

1. General Files

This series includes general materials from the Librarians' Assembly not solely or specifically related to a particular committee. Includes minutes of Librarians' Assembly meetings, especially the annual business meeting; files created by presidents and officers of the Librarians' Assembly; reports; memoranda; and other materials. Topics covered include promotion; continuing appointment; the assembly's regulations and governing documents; committee appointments and work; salaries and salary increases; benefits for librarians; and many other subjects.

Minutes

Topics covered include issues related to promotion; continuing appointment; LA regulations and documentation related to rank, promotion, and continuing appointment; library representation on the Academic Council; the work of the Professional Affairs Committee (PAC); greivance procedures; salaries and salary increases; benefits for librarians; creation of a librarian's handbook; and other subjects.

Materials in this series are arranged chronologically.

Index to Minutes, 1973-1979
Box 1
Index to Assembly Minutes, 1973-1981
Box 1
Index to Minutes, 1973-1984
(2 folders)
Box 1
Minutes, 1973-1975, 1977, 1979-1981
Box 1
Minutes, 1978-1980
Box 1
Minutes, 1979-1981
Box 1
Minutes and Agendas, 1980-1983
Box 1
Minutes, 1982
Box 1
Minutes, Notes, working papers, 1982-1984
Box 1
Minutes, 1984-1986
Box 2
Minutes, 1985-1986
Box 2
Minutes, 1986-1987
Box 2
Minutes, 1987-1988
Box 2
Minutes and Handbook for Librarians, 1989
Box 2
Minutes, 1989-1990
Box 2
Minutes, 1992-1998

Restricted until 2023.

Box 2
Minutes, 1996-1998

Restricted until 2023.

Box 2
Minutes, 1998-2000

Restricted until 2025.

Box 3
Minutes, 2000-2002

Restricted until 2027.

Box 3
Minutes, 2000-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0006

Request This Record

Title: Minutes, 2000-2012

Description:

President's and Officers' Files

Includes files from LA Presidents Winston Broadfoot and Lawrence Kline regarding benefits; from other officers regarding regulations and bylaws; scheduling and agendas; correspondence regarding matters discussed in meetings; resignations from and appointments to committees; timeline of academic governance for Duke Librarians 1960s-1980s in Kitty Porter's notes; meeting minutes; and other subjects. Many files include handwritten notes.

Materials in this series are arranged chronologically.

Broadfoot Communication, 1973-1978
Box 3
Broadfoot Correspondence, 1976
Box 3
Kline Memos and Correspondence, 1972-1976
Box 3
Kline Memoranda, 1976
Box 3
Presidency, 1976-1981
Box 3
Janie Morris: President's Notes, 1980-1981
Box 3
Jane Snyder: President's Notes, 1982-1983
Box 3
Branson: President's Notes, 1983-1984
Box 3
(Eisenbeis) Bergholz: President's Notes, 1984-1985
Box 3
Bergholz: President's Notes, 1985-1986
Box 3
Byrd: President's Notes, 1986-1987
Box 3
Kitty Porter: President's Notes, 1987-1988
Box 3
Reed: President's Notes, 1988-1989
Box 3
Roberta Schaafsma: Misc. Documents, 2003-2006

Restricted until 2031.

Box 4

General Files

Includes subject files created and maintained by a variety of officers of the Librarians Assembly. Topics covered include the Libraries' liaison to the Academic Council; discussion of issues related to considering librarians as faculty; parking for library staff; the assembly's regulations and governing documents; issues around continuing appointment and promotion; policies and policy changes; fringe benefits; filling vacant positions with professional or paraprofessional staff; member lists; and other subjects.

Materials in this series are arranged alphabetically.

Academic Council/Librarian membership/status, 1973-1974
Box 4
Academic Council, 1972-1987
Box 4
Academic Freedom for Librarians, Statement, 1972
Box 4
AUL Search - Administrative Services, 1978
Box 4
AUL Search - Collection Development, 1978
Box 4
Barchas Collection, 1975-1976
Box 4
Calendar, 1981
Box 4
A Chronological History, undated
Box 4
Collective bargaining definitions and bibliography, undated
Box 4
Correspondence, 1974-1983
Box 4
Correspondence, 1978-1980
Box 4
Correspondence, 1980-1982
Box 4
Correspondence, 1983-1985
Box 4
Correspondence with other Assemblies, Library Association of UNC, 1975-1987
Box 4
Directories, 1992-1993, 1995-1997
Box 4
Draft Policies, Perkins Library, 1975-1981
Box 4
Electronic vote items, 2008

Items voted on in 2008 related to Promotion System for Term Appointment Librarians and Grievance Procedures.

Restricted until 2033.

Electronic Record (Master File) : UA08-02-0003-LFF-0003

Request This Record

Title: Electronic vote items, 2008

Description:

Faculty Commons Issue, 1992-1994
Box 4
Filling Profesional Vacancies, 1975-1986
Box 4
Flyers, Minutes, Memos, and Policies, 1975-1977
Box 4
Fringe Benefits for Librarians, 1966-1976
Box 5
Librarians' Benefits - Correspondence and Handbook, 1973-1980
Box 5
Library Specialist Documentation, 1977
Box 5
Funeral Leave, 1989
Box 5
Survey on Continuing Appointments, 1985
Box 5
General File, 1990-1991
Box 5
General File, 1991-1992
Box 5
General File, 1992-1994
Box 5
Government Correspondence, 1974-1980
Box 5
Governing Documents, 1975-1982
Box 5
Governing Documents, 1986-1994
Box 5
Governing Documents, 2002-2011

Restricted until 2036.

Electronic Record (Master File) : UA08-02-0003-LFF-0005

Request This Record

Title: Governing Documents, 2002-2011

Description:

Graduate Faculty, 1972-1977
Box 5
Grievance, 1987-1988
Box 6
Grievance Procedure, 1988-1989
Box 6
Handbook for Librarians, 1988-1989
Box 6
Harvard's Ranking System, undated
Box 6
Librarians Association at the University of NC at Chapel Hill, 1987-1989
Box 6
Library Director Search, 1975-1985
Box 6
Lists of members: Material used to formulate prof. staff lists, 1978
Box 6
Lists of members: Lists of professional librarians compiled, 1978-1979
Box 6
Lists of members: Extra lists of professional librarians updated through Apil 24, 1979, 1979
Box 6
Lists of members: Material used to formulate 1979 member lists, 1979
Box 6
Lists of members: Official copies of LA member lists, 1978-1980
Box 6
Lists of members: Official copies, 1980
Box 6
Lists of members: Lists of professional librarians, 1977-1981
Box 6
Lists of members: Official copies, 1981
Box 6
Lists of members: Official copies, 1982-1985
Box 6
Lists of members, 1985-1988
Box 6
Lists of members, 1992-1993
Box 6
Meetings, 1992-1994
Box 6
Membership, 1974-1975
Box 7
Merit and Other Evaluations, 1976-1984
Box 7
Miscellaneous, 1972-1978
Box 7
New Staff Orientation, 1987-1989
Box 7
Parking, 1976-1983
Box 7
Parking, 1989
Box 7
Parliamentary Procedure, undated
Box 7
Part-time Librarians, 1981
Box 7
Perkins Constit. Group, 1992
Box 7
Professional Status Issues, 1975-1980
Box 7
Professional Status Issues: Part-time, 1970-1971
Box 7
Proxy Vote Form, undated
Box 7
Regulations, 1972-1980
Box 7
Regulations: Original Documents for Reproduction Master Copies, 1973-1980
Box 7
Regulations: Bylaws 1976 approved ed. Extra Copies, 1976
Box 7
Regulations: Regulations and Bylaws, 1980-1981
Box 7
Regulations: Staff Responses, 1981
Box 7
Regulations, 1981-1982
Box 7
Regulations: Fuqua School, 1983
Box 7
Safety Issues, 1989
Box 7
Salaries, 1973-1988
Box 7
Secretary Information, 1980-1986
Box 7
Social Event, 1988
Box 7
Speakers (guest), 1978-1984
Box 7
Staff Lists and Structure, 1977-1986
Box 8
Stationery, undated
Box 8
Stipends, 1978-1979
Box 8
Support of Professional Activities, 1981
Box 8
Support Staff Reward Program, 1988
Box 8
University Bylaws Article XXIV. The University Librarians, undated
Box 8
University Correspondence, 1975-1979
Box 8
University Librarians, 1980-1981
Box 8
Robert's Rule of Order, 1970
Box 16
Parliamentary Procedure at a Glance, 1971
Box 16

2. Executive Committee

Includes minutes, correspondence, and notes from both the Executive Committee meeting and Librarians Assembly meetings; topics covered are largely the same as the general files.

Materials in this series are arranged chronologically.

Meeting Minutes, 1973-1976
Box 8
Minutes, 1976-1978
Box 8
Minutes, 1977-1980
Box 8
Minutes, 1977-1987
Box 8
Agenda, 1977-1988
Box 8
Minutes, 1978-1980
Box 9
Minutes and Meeting Agendas, 1979-1980
Box 9
Minutes (Working Documents), 1980-1982
(2 folders)
Box 9
Minutes, 1980-1984
Box 9
Records (ExCom., Assembly, Corresp., etc.), 1980-1984
Box 9
Minutes, 1981-1982
Box 9
Minutes, 1984-1986
Box 9
Executive Committee, 1985
(2 folders)
Box 9
Records (ExCom., Assembly, Corresp., etc.), 1985-1989
Box 9
Minutes, 1986-1987
Box 10
Minutes, 1987-1988
Box 10
Minutes, 1988-1989
Box 10
Minutes, 1989-1990
Box 10
Minutes and Agendas, 1989-1990
Box 10
Records, 1992-1994
Box 10
Executive Committee, 1993-1994
Box 10
Meeting Summaries, 1996-1997

Restricted until 2022.

Box 10
Meeting Minutes, 1998-2000

Restricted until 2025.

Box 10
Executive Committee Meeting Minutes, 2009-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0004

Request This Record

Title: Executive Committee Meeting Minutes, 2009-2012

Description:

3. Bylaws Committee

Includes drafts, revisions, and correspondence related to the bylaws and regulations of the Librarians Assembly.

Materials in this series are arranged chronologically.

Regulations Revisions, 1977-1980
Box 10
Extra Regs. with Cover Letter, 1980-1981
Box 10
Regulations drafts (1 of 3), 1981
Box 10
Regulations drafts (2-3 of 3), 1981
(2 folders)
Box 11
Regulations Revisions, 1981-1983
Box 11
Regulations draft, 1982
Box 11
Requests for Changes, 1983-1986
Box 11
Regulations Revisions, 1985
Box 11
Bylaws Committee, 1978-1987
Box 11
Bylaws Committee, 1997

Restricted until 2022.

Box 11
Bylaws Reports, 1999-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0011

Request This Record

Title: Bylaws Reports, 1999-2012

Description:

4. Committee on Appointment and Promotion

Includes materials related to the Committee on Appointment and Promotion (CAP) and related groups such as the Ad Hoc Criteria Committee. Materials include reports on the history of CAP; rationale for decisions made in creating and structuring CAP policy; policy drafts; correspondence and memoranda regarding the work of CAP and its decision-making process; notes on a proposed external review commmittee for CAP; criteria for CAP decisions; and other subjects.

These materials do not include any personal employment information.

Materials in this series are arranged chronologically.

Continuing Appointment Papers, 1971-1977
Box 11
CAP Questions, 1974-1980
Box 11
CAP, 1974-1983
Box 11
Committee on Appointment of Promotion, 1974-1987
Box 11
Annual Evaluation Form and policy documents, 1977
Box 11
Continuing Appointment, 1977-1978
Box 11
Proposed CAP Amendments, 1979
Box 12
External Review Committee for Promotion and Cont. Appt., 1979-1980
Box 11
Memo from A. Hirsch on re: CAP and Promotion Criteria, 1980
Box 11
CAP, 1980-1981
Box 12
CAP, 1982-1983
Box 12
CAP, 1983-1984
Box 12
Superseded Papers, 1984
Box 12
Continuing Appointment, 1984-1985
Box 12
CAP, 1984-1985
Box 12
CAP, 1986-1987
Box 12
CAP, 1987-1988
Box 12
CAP, 1988-1989
Box 12
CAP Reviews (Promotions), 1989-1990
Box 12
CAP Papers, 1990-1991
Box 12
CAP Papers, 1991-1992
Box 12
CAP, 1993-1994
Box 12
CAP Committee Reports, 1998-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0012

Request This Record

Title: CAP Committee Reports, 1998-2012

Description:

5. Professional Affairs Committee

Includes reports, correspondence, memoranda, and other materials related to the work of the Professional Affairs Commmittee. Topics covered include the academic status of librarians; librarian salaries; fringe benefits, especially tuition benefits; program planning and promotion; research on tenure for librarians; and other subjects.

Materials in this series are arranged chronologically.

Benefits, Status, Salaries memb. on Academic Council, 1972-1975
Box 12
Benefits, Salaries, Old Statistics, 1974-1977
Box 12
PAC, 1975-1988
Box 12
Minutes, 1976, 1979
Box 12
Program and "Lunch and Table" Ideas, 1977-1978
Box 12
PAC, 1978-1979
Box 12
Continuing Education, 1978-1979
Box 12
Report on Administrative Stipends, 1979
Box 12
PAC, 1979-1980
Box 12
Handouts for New Staff - Correspondence, 1980-1988
Box 12
PAC, 1981-1982
Box 12
PAC, 1981-1984
Box 13
PAC, 1982-1983
Box 13
PAC, 1984-1985
Box 13
Publicity, 1984-1986
Box 13
Correspondence, 1984-1986
Box 13
PAC, 1985-1986
Box 13
Lunch and Talk, 1986-1987
Box 13
Lynn Carney, 1986
Box 13
PAC, 1986-1987
Box 13
Distribution List for Events, 1986
Box 13
PAC, 1990-1992
Box 13
PAC, 1993-1994
Box 14
Lectures, 1986-1997

Restricted until 2022.

Box 14
Subcommittee on Tenure: Literature Review, 1997-1998

Restricted until 2023.

Box 14
Subcommittee on Tenure: Survey Responses, 1998

Restricted until 2023.

Box 14
PAC Reports, 1998-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0016

Request This Record

Title: PAC Reports, 1998-2012

Description:

PAC, 2009-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0007

Request This Record

Title: PAC, 2009-2012

Description:

6. Other Committees

This series contains materials related to non-standing committees and groups within the Librarians Assembly, including lists of committee appointees, committee reports, and files related to individual committees including the Ad Hoc Criteria Committee (related to CAP), the Branson Committee that provided the guiding recommendations for the Librarians Assembly, the Patriot Act Task Force convened in 2004, and LA observers to other committees such as the Library Council, among others.

Materials in this series are arranged by type of committee, then chronologically.

Committee Lists, 1978-1980
Box 14
Committee Lists, 1980, 1982
Box 14
Commitees and Observers Lists, 1982-1983
Box 14
Committee Lists, 1974-1989
Box 14
Committee Assignments/Observers, 1989-1993
Box 14
Membership, 1977
Box 14
Membership, 1974-1981
Box 14
Committee Members, Observers, 1974-2002

Restricted until 2027.

Box 14
Committee Reports, 1974-1979
Box 14
Annual Reports, 1979-1980
Box 14
Observer/Committee Reports May 20, 1999 Business Meeting, 1999

Restricted until 2024.

Box 14
Committee Reports, 1999-2010

Reports and documents of LA committees and committee observers, including LA committees Patriot Act Task Force, Future Focus Working Group, and Nominating Committee, and committee observers to the Library Council, Academic Council, and Graduate Faculty Council.

Restricted until 2035.

Electronic Record (Master File) : UA08-02-0003-LFF-0001

Request This Record

Title: Committee Reports, 1999-2010

Description:

Committees, 2007-2012

Restricted until 2037.

Electronic Record (Master File) : UA08-02-0003-LFF-0002

Request This Record

Title: Committees, 2007-2012

Description:

Documents to Screening Committees, 1978
Box 14
Ad Hoc Criteria Committee, 1980
Box 14
Ad Hoc Criteria Committee, 1980
Box 14
Branson Committee Report, 1971
Box 14
FLIP Agenda/Minutes, 1988-1990
Box 15
FLIP Task Force on the Role of Professional Librarians, 1988-1989
Box 15
Library Council, 1978
Box 15
Library Council, 1979-1988
Box 15
Library Council Minutes and Materials, 1990-1991
Box 15
Library Council, 1993-1994
Box 15
Library Council Reports, 1996-1999

Restricted until 2024.

Box 15
Librarians Assembly Nominating Committee, 1975-1989
Box 15
Scholarship Committee, 1976-1988
Box 15
University Committees Observers, 1972-1987
Box 15

7. Support Staff Council

This series contains materials collected by the Librarians Assembly related to the Support Staff Council, a related organization for staff of the libraries on the bi-weekly payroll. Topics covered include parking, attendance and scheduling policies, SSC committee membership and appointments, and other subjects.

Materials in this series are arranged chronologically.

Minutes, 1978-1979
Box 15
Minutes, 1978-1987
Box 15
Miscellaneous, 1979-1986
Box 16
Minutes, 1980-1985
Box 16
 

Historical Note

The Librarians Assembly (LA) is the staff association for professional librarians at Duke University. Its purpose is to serve as an advocate for excellence in librarianship; to promote the interest and participation of its members in the affairs of the libraries, the University, and the profession at large; and to make recommendations concerning planning, policies, and procedures to appropriate library and University officials.

In 1970, then University Librarian Benjamin Powell appointed the Branson Committee (led by Barbara Branson) to compile and present the results of a study of professional staff in academic libraries in the United States, including information on status, salary scales, and fringe benefits. The committee was formed in response to efforts to formalize the status of professional librarians by the University's Personnel Office (now Human Resources). These efforts would have categorized professional librarians without clear criteria and without input from the University Librarian or library staff, and would have offered significantly different benefits packages based on rank and status. The Branson Comittee's report, submitted in January 1971, provided information about library staff at other academic institutions and offered recommendations for Duke librarians. The report suggested a system of promotion based on merit and experience, allowing librarians to advance in rank while holding the same position; the report also recommended that library staff attempt to join the Academic Council.

In spring of 1972 Benjamin Powell appointed two committees, the Bylaws Committee and the Committee on Professional Staff Structure (COPSS). The Bylaws Committee was charged to write a bylaw which defines the place of the professional library staff in the academic community, while COPSS was charged with devising a structure for the professional staff of the University Libraries and spelling out steps for promotion in rank. COPSS wrote several documents, "Criteria for Appointment of Professional Librarians," Ranking Structures for Duke University Librarians," "Committee on Appointment and Promotion," and "Duke University Librarians Assembly," which was used as the background for the later "Bylaws of the Duke University Librarians Assembly." In 1973, the Board of Trustees of Duke University approved a bylaw recognizing the academic and professional status of librarians in the university. Later that same year, the Ad Hoc Ranking Committee, nominated by COPSS, began an initial ranking of the professional staff in Perkins Library (now Duke University Libraries).

On December 4, 1973, the Librarians Assembly was formally created following a unanimous vote of professional librarians from the Perkins and Medical Library systems. In May 1974, the Librarians Assembly and Benjamin Powell approved "Ranking Structure for Duke University Librarians," "Duke University Librarians Assembly," and "Committee on Appointment and Promotion." These papers were approved by then-Provost Frederic Cleaveland in December 1974 and became fully effective. The Executive Committee, Bylaws Committee, the Committee on Appointment and Promotion, and the Professional Affairs Committee were designated as standing committees.

Throughout 1975 the Bylaws Committee, the Committee on Appointment and Promotion, and the Committee to Study the Professional Library Staff Fringe Benefits worked to create and strengthen regulations and documentation on the self-governance of the professional library staff. The Law Librarians voted to join the Librarians Assembly in June of 1975. In summer of 1976, the Assembly Bylaws were declared to be in effect and it was also determined that a librarians must have a professional degree from an ALA accredited library school or equivalent foreign degree in order to have a professional appointment. The Bylaws Committee continued to revise the Assembly regulations throughout the 1970s, with input from the library directors and the Office of the Provost.

In 1983 the Fuqua School of Business Library, now the Ford Library, elected to join the Librarians Assembly; in early 1984 the Executive Committee unanimously approved changes to the Bylaws to include the Fuqua School of Business Library in the Librarians Assembly.

Until at least the mid-1990s, the Librarians Assembly had bi-monthly meetings that included a program of professional interest to librarians as well as LA business. Since its formation, the Librarians Assembly has held an annual business meeting at the end of the Spring semester, usually in mid or late May.


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Provenance

The Librarians Assembly Records were received by the Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, as a series of transfers, described in this finding aid.

Processing Information

Processed by: University Archives Staff, Tracy M. Jackson.

Finding aid derived from MARC record, November 2014

Collection reprocessed and new finding aid created by Tracy M. Jackson, March 2017.

Accessions described in this finding aid: A89-0045, A91.6, A2002-29, A2004-59, UA2005-0062, UA2007-0009, and others.