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Guide to the Duke University Police Department Records, 1955-2001

Summary

The Duke University Police Department provides comprehensive law enforcement and security services to all components of Duke University including the academic campus, a large medical center complex, an 8,000 acre research forest, and a variety of satellite facilities throughout North Carolina. The collection documents the activities and policies of the Police Department. Materials include correspondence, reports, minutes, incident reports, depositions, photographs, the publication Duke Community Safety Report, maps, and other records concerning the operation and activities of the Department. Much of the material relates to parking and traffic problems, complaints, and solutions of the Traffic Committee. Other topics include safety procedures for various campus events and locations including Duke Hospital, internal announcements and administrative matters, and general correspondence. Much of the correspondence is with Paul J. Dumas, director of Duke police from 1971 to 1995. The collection also includes materials pertaining to Duke Police safety measures during basketball championship events, including VHS footage of campus bonfires. The records document the department's commitment to providing a secure and orderly environment for students to learn at Duke University.

Collection Details

Record Group
UA.10.03.0002
Title
Duke University Police Department records
Date
1955-2001
Creator
Duke University. Police Department
Extent
11.75 Linear Feet
Repository
David M. Rubenstein Rare Book & Manuscript Library
Language
Materials in English

Collection Overview

The collection documents the activities and policies of the Police Department. Materials include correspondence, reports, minutes, incident reports, depositions, photographs, the publication Duke Community Safety Report, maps, and other records concerning the operation and activities of the Department. Much of the material relates to parking and traffic problems, complaints, and solutions of the Traffic Committee. Other topics include safety procedures for various campus events and locations including Duke Hospital, internal announcements and administrative matters, and general correspondence. Much of the correspondence is with Paul J. Dumas, director of Duke police from 1971 to 1995. The collection also includes materials pertaining to Duke Police safety measures during basketball championship events, including VHS footage of campus bonfires. The records document the department's commitment to providing a secure and orderly environment for students to learn at Duke University.

More Biographical / Historical Info

Using These Materials

A majority of collections are stored off site and must be requested at least 2 full business days in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access to the Collection

Researchers must register and agree to copyright and privacy laws before using this collection.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

In accordance with the Family Education Rights and Privacy Act of 1974 as amended, Duke University permits students to inspect their education records and limits the disclosure of personally identifiable information from education records.

Records, such as search committee files or others pertaining to employment where individuals are identified, are closed for 70 years.

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48-hours to retrieve these materials for research use.

Please contact Research Services staff before visiting the David M. Rubenstein Rare Book & Manuscript Library to use this collection.

warning Use & Permissions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

More copyright and citation information

How to Cite

[Identification of item], Duke University Police Department records, 1955-[ongoing], University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Contents of the Collection

1. Correspondence Series, 1969-1990

Correspondence is divided into two subseries, Departmental and Individual. Departmental correspondence folders are arranged chronologically. Individual correspondence was sent to and from particular staff members, and folders are filed alphabetically by staff member last name.

Departmental correspondence, 1969-1970
Box 1
Departmental correspondence, 1972
Box 1
Departmental correspondence, 1973
Box 1
Departmental correspondence, 1974
(folder 1 of 3)
Box 1
Departmental correspondence, 1974
(folder 2 of 3)
Box 1
Departmental correspondence, 1974
(folder 3 of 3)
Box 1
Departmental correspondence, 1975
(folder 1 of 3)
Box 1
Departmental correspondence, 1975
(folder 2 of 3)
Box 2
Departmental correspondence, 1975
(folder 3 of 3)
Box 2
Departmental correspondence, 1976 January - July
(folder 1 of 3)
Box 2
Departmental correspondence, 1976 January - July
(folder 2 of 3)
Box 2
Departmental correspondence, 1976 January - July
(folder 3 of 3)
Box 2
Departmental correspondence, 1976 July - December
(folder 1 of 2)
Box 2
Departmental correspondence, 1976 July - December
(folder 2 of 2)
Box 3
Departmental correspondence, 1977
(folder 1 of 4)
Box 3
Departmental correspondence, 1977
(folder 2 of 4)
Box 3
Departmental correspondence, 1977
(folder 3 of 4)
Box 3
Departmental correspondence, 1977
(folder 4 of 4)
Box 3
Departmental correspondence, 1978 January - June
(folder 1 of 2)
Box 3
Departmental correspondence, 1978 January - June
(folder 2 of 2)
Box 4
Departmental correspondence, 1978 July - December
(folder 1 of 3)
Box 4
Departmental correspondence, 1978 July - December
(folder 2 of 3)
Box 4
Departmental correspondence, 1978 July - December
(folder 3 of 3)
Box 4
Departmental correspondence, 1979 January - June
(folder 1 of 2)
Box 4
Departmental correspondence, 1979 January - June
(folder 2 of 2)
Box 4
Departmental correspondence, 1979 July - December
(folder 1 of 2)
Box 4
Departmental correspondence, 1979 July - December
(folder 2 of 2)
Box 5
Departmental correspondence, 1980 January - June
(folder 1 of 2)
Box 5
Departmental correspondence, 1980 January - June
(folder 2 of 2)
Box 5
Departmental correspondence, 1980 July - December
Box 5
Departmental correspondence, 1981 January - June
(folder 1 of 2)
Box 5
Departmental correspondence, 1981 January - June
(folder 2 of 2)
Box 5
Departmental correspondence, 1981 July - December
(folder 1 of 2)
Box 6
Departmental correspondence, 1981 July - December
(folder 2 of 2)
Box 6
Departmental correspondence, 1982 January - June
(folder 1 of 2)
Box 6
Departmental correspondence, 1982 January - June
(folder 2 of 2)
Box 6
Departmental correspondence, 1982 July - December
Box 6
Departmental correspondence, 1983
Box 6
Departmental correspondence, 1984 January - June
Box 6
Departmental correspondence, 1984 July - December
Box 6
Adams, Jim L. correspondence, 1970-1971
Box 7
Adams, Jim L. correspondence, 1972
Box 7
Adams, Jim L. correspondence, 1973
(folder 1 of 2)
Box 7
Adams, Jim L. correspondence, 1973
(folder 2 of 2)
Box 7
Adams, Jim L. correspondence, 1974
Box 7
Dumas, Paul J. correspondence, 1985 January - June
Box 7
Dumas, Paul J. correspondence, 1985 July - December
Box 8
Dumas, Paul J. correspondence, 1986 January - June
(folder 1 of 2)
Box 8
Dumas, Paul J. correspondence, 1986 January - June
(folder 2 of 2)
Box 8
Dumas, Paul J. correspondence, 1986 July - December
(folder 1 of 2)
Box 8
Dumas, Paul J. correspondence, 1986 July - December
(folder 2 of 2)
Box 8
Dumas, Paul J. correspondence, 1987 January - June
(folder 1 of 2)
Box 8
Dumas, Paul J. correspondence, 1987 January - June
(folder 2 of 2)
Box 9
Dumas, Paul J. correspondence, 1987 July - December
(folder 1 of 3)
Box 9
Dumas, Paul J. correspondence, 1987 July - December
(folder 2 of 3)
Box 9
Dumas, Paul J. correspondence, 1987 July - December
(folder 3 of 3)
Box 9
Dumas, Paul J. correspondence, 1988 January - June
Box 9
Dumas, Paul J. correspondence, 1988 July - December
(folder 1 of 2)
Box 9
Dumas, Paul J. correspondence, 1988 July - December
(folder 2 of 2)
Box 10
Dumas, Paul J. correspondence, 1989 January - June
(folder 1 of 3)
Box 10
Dumas, Paul J. correspondence, 1989 January - June
(folder 2 of 3)
Box 10
Dumas, Paul J. correspondence, 1989 January - June
(folder 3 of 3)
Box 10
Dumas, Paul J. correspondence, 1989 July - December
Box 10
Dumas, Paul J. correspondence, 1990 January - June
(folder 1 of 2)
Box 10
Dumas, Paul J. correspondence, 1990 January - June
(folder 2 of 2)
Box 11
Dumas, Paul J. correspondence, 1990 July - December
(folder 1 of 2)
Box 11
Dumas, Paul J. correspondence, 1990 July - December
(folder 2 of 2)
Box 11
Holt, Kenneth M. correspondence, 1971-1973
Box 11
Huestis, Charles B. correspondence, 1975-1977
Box 11
Pleasants, W. W. correspondence, 1969-1970
Box 11
Pye, A. Kenneth correspondence, 1972-1974
Box 11
Schwartz, Michael J. correspondence, 1973, 1975
Box 11
Steinert, Jeff H. correspondence, 1973
Box 11

2. Administrative Files Series, 1961-1978

Administrative Files are organized by subject, and arranged alphabetically.

Ambulance Service, 1975-1978
Box 11
Annual Activity Reports, 1962-1970
Box 11
Bicycle Policies, 1972-1973
Box 11
Bulletins, 1974
Box 12
Bulletins, 1975
Box 12
Bulletins, 1976
Box 12
Bulletins, 1977
Box 12
Confidential Materials, 1972-1974
Box 12
Endowment Requests, 1972-1975
Box 12
Federal Communications Commission, 1969-1971
Box 12
Firearms Policy, 1970-1976
Box 12
Firearms Registration and Storage, 1964-1967
Box 12
Fire Watch Duty, 1970
Box 12
Newspaper Articles about Assault Cases, 1972
Box 12
Personnel Matters, 1972 and undated
Box 13
Relocation of the Department, 1971
Box 13
Rules and Regulations, 1961
Box 13
Security Disruption Plans (University Emergency Plans), 1971-1973
Box 13
Security Policies, 1970-1971
Box 13
Special Duties, 1970-1971
Box 13
Student Affairs and Student Leaders, 1969-1970
Box 13
Surveys, 1970
Box 13
Testing Procedures for New Applicants, 1970-1971
Box 13
Training records, 1966-1968
Box 13

3. Security Series, 1969-2001

The Security series is organized in three subseries. Hospital Security addresses safety topics at Duke Hospital and files are arranged alphabetically. Events and Campus Locations document police activity to ensure safety at particular times and places on campus; locations are organized alphabetically, followed by specific events. Basketball security addresses the particular measures called for by large crowds on campus to watch and celebrate basketball games, especially the national championship games in the 1990s. This subseries includes video-casettes of public safety footage of university-sponsored bonfires.

Hospital correspondence, 1969-1970
Box 13
Hospital correspondence, 1970-1971
Box 13
Hospital correspondence, 1970-1973
Box 13
Hospital Guard Service, 1971-1972
Box 13
Highland Hospital, 1976
Box 13
Hospital Parking and Towing, 1971-1974
Box 14
Hospital Security, 1970
Box 14
Hospital Security Proposals, 1975
Box 14
Hospital Traffic, 1972-1973
Box 14
Army Research Office - Durham (AROD), 1970-1971
Box 14
Art Museum [Nasher Museum of Art], 1970
Box 14
Campus Housing, 1971
Box 14
Perkins Library, 1969-1970
Box 14
Perkins Library, 1970
Box 14
Woman's College, 1969-1970
Box 14
Woman's College, 1971
Box 14
Corporate Executives' Meeting, 1977 October 19
Box 14
Joe College Weekend, 1971
Box 14
Rufus Concert in Cameron Indoor Stadium, 1976
Box 14
President Sanford's Inauguration, 1970 October 17-18
Box 14
Photographs - Student Strike, 1970 May
(folder 1 of 3)
Box 14
Photographs - Student Strike, 1970 May
(folder 2 of 3)
Box 14
Photographs - Student Strike, 1970 May
(folder 3 of 3)
Box 14
Student Strike, 1970 May 6-7
Box 14
Prime Minister Trudeau, Commencement Visit, 1974
Box 14
USA-USSR Games, 1974-1975
Box 14
Basketball, 1972-1973 and undated
Box 14
Basketball, 1990-1991
Box 15
Basketball, 1991-1992
(folder 1 of 2)
Box 15
Basketball, 1991-1992
(folder 2 of 2)
Box 15
Basketball, 1993-1994
Box 15
Basketball, 1994-1997
Box 15
Basketball, 1997-1998
Box 15
Basketball, 1999-2000
Box 15
Non-Duke Basketball Celebrations, 1993-2001 and undated
Box 15
Celebration Activities at Card Gym Parking Lot, 1991 March 30-31
(TRT 00:54:00)

Security footage of post-game bonfires

Box 22
Video-cassette 1
Post-Game Duke vs. Kansas Activities, 1991 April 1
(TRT 00:47:00)

Security footage of pre-game preparations and post-game bonfires

Box 22
Video-cassette 2
NCAA Post-Game Bonfire, 1992 April 4
(TRT 00:09:00)

Security footage of post-game bonfires

Box 22
Video-cassette 3
NCAA Post-Game Bench Burning and Tent City, 1992 April 4
(TRT 00:56:00)

Security footage of pre-game preparations and post-game bonfires

Box 22
Video-cassette 4
NCAA Post-Game Cameron Gym and Campus, 1992 April 4
(TRT 00:36:00)

Security footage of pre-game preparations and post-game bonfires

Box 22
Video-cassette 5
IM Lot End of Game and Fire Put Out, 1992 April 6
(TRT 00:21:00)

Security footage of post-game bonfires

Box 22
Video-cassette 6
Public Safety Documentary, copy 1, 1992
(TRT 00:21:00)

Documentary describing Duke's history in the NCAA/Final Four games, campus celebrations of increasing intensity and the beginning of the bonfire tradition. Includes clips of televised games and news coverage, police radio recording, security footage, and aggregate incident lists

Box 22
Video-cassette 7
Public Safety Documentary, copy 2, 1992
(TRT 00:21:00)
Box 22
Video-cassette 8
NCAA, tape 1, 1994 April 2
(TRT 01:20:00)

Security footage of pre-game preparations and post-game bonfires

Box 22
Video-cassette 9
NCAA, tape 2, 1994 April 2
(TRT 00:38:00)

Security footage of Duke police officers' preparations and post-game bonfires

Box 22
Video-cassette 10
NCAA Semi-Final tape 1, copy 1, 1994 April 2
(TRT 02:01:00)

Security footage of post-game bonfires; no sound

Box 22
Video-cassette 11
NCAA Semi-Final tape 2, copy 1, 1994 April 2
(TRT 00:38:00)

Security footage of post-game bonfires; no sound

Box 22
Video-cassette 12
NCAA Cameron Stadium and Welcome Home, 1994
(TRT 01:15:00)

Security footage of pre-game preparations, welcome home ceremony with speeches by President Keohane, basketball players, and Coach Krzyzewski

Box 22
Video-cassette 13
NCAA Semi-Final tape 1, copy 2, 1994 April 2
(TRT 02:01:00)
Box 22
Video-cassette 14
NCAA Semi-Final tape 2, copy 2, 1994 April 2
(TRT 00:38:00)
Box 22
Video-cassette 15
Duke/UNC Riot, 1997
(TRT 00:56:00)

Security footage of pre-game preparations and post-game bonfires

Box 22
Video-cassette 16
Yearlook Tape, undated
(TRT 00:40:00)

Security footage of pre-game preparations, post-game bonfires on campus, and speech by Coach Krzyzewski

Box 22
Video-cassette 17
Public Safety Fire Footage, undated
(TRT 00:46:00)

Security footage of post-game bonfires on campus

Box 22
Video-cassette 18
WTVD Final Four, 1990-1991
(TRT 00:15:00)

Home recording of television news coverage on WTVD of basketball game celebration events and aftermath

Box 22
Video-cassette 19
Game, WTVD, and Post-Game Footage, 1991
(TRT 00:38:00)

Basketball game footage of unknown source; bonfire security recordings; WTVD news reporting

Box 22
Video-cassette 20
WRAL interview, copy 1, 1992 April 26
(TRT 00:20:00)

Home recording of television news coverage on WRAL of interview conducted by anchor Charlie Gaddy with Duke and NCSU officials about post-basketball game celebrations.

Box 22
Video-cassette 21
WRAL interview, copy 2, 1992 April 26
(TRT 00:20:00)
Box 22
Video-cassette 22

4. Transportation Series, 1955-1976

The Transportation series reflects the perennial challenge of organizing parking and transportation for college campuses. The Traffic Commission subseries begins with history and correspondence, followed by other topics organized alphabetically. The Parking and Traffic subseries begins with correspondence; subject files are arranged in alphabetical order.

Traffic Commission History, 1955
Box 16
Traffic Commission correspondence, 1963-1967
Box 16
Traffic Commission correspondence, 1970
(folder 1 of 2)
Box 16
Traffic Commission correspondence, 1970
(folder 2 of 2)
Box 16
Traffic Commission correspondence, 1971-1972
(folder 1 of 3)
Box 16
Traffic Commission correspondence, 1971-1972
(folder 2 of 3)
Box 16
Traffic Commission correspondence, 1971-1972
(folder 3 of 3)
Box 16
Traffic Commission correspondence, 1972
(folder 1 of 5)
Box 16
Traffic Commission correspondence, 1972
(folder 2 of 5)
Box 16
Traffic Commission correspondence, 1972
(folder 3 of 5)
Box 17
Traffic Commission correspondence, 1972
(folder 4 of 5)
Box 17
Traffic Commission correspondence, 1972
(folder 5 of 5)
Box 17
Traffic Commission correspondence, 1972-1973
Box 17
Traffic Commission correspondence, 1972-1975
Box 17
Traffic Commission correspondence, 1973-1974
Box 17
Traffic Commission correspondence, 1975-1976
Box 17
Traffic Commission Membership Lists, 1954-1965
Box 17
Traffic Commission Minutes, 1971-1974
Box 18
Traffic Commission Minutes, 1972
Box 18
Traffic Commission Minutes, 1972-1974
Box 18
Traffic Commission Plans, Proposals and Regulations, 1960-1972
Box 18
Traffic Commission Report by Clyde Holland, 1965
Box 18
Parking and Traffic Report by Civil Engineering Department, 1966
Box 18
Traffic Commission Report from John Green, 1969
Box 18
Traffic Commission Reports, 1971-1972
Box 18
Traffic Commission Subcommittee Reports, 1972
Box 18
Traffic Commission Final Report, 1972
Box 18
Traffic Commission Parking and Traffic Surveys, 1961-1965 and undated
Box 19
Parking and Traffic correspondence, 1968-1972
(folder 1 of 3)
Box 19
Parking and Traffic correspondence, 1968-1972
(folder 2 of 3)
Box 19
Parking and Traffic correspondence, 1968-1972
(folder 3 of 3)
Box 19
Parking and Traffic correspondence, 1971-1973
Box 19
Parking and Traffic correspondence
Box 19
Parking and Traffic correspondence, 1972-1975
Box 19
Parking and Traffic correspondence, 1973-1975
Box 19
Parking and Traffic correspondence, 1975
Box 20
Ad Hoc Parking Committee, 1971
Box 20
Parking Map Publication, 1972-1975
Box 20
Parking Maps, 1968-1970 and undated
Box 21
Parking Regulations Brochures, 1960, 1962-1968
Box 20
Parking Problems and Complaints, 1969-1970
(folder 1 of 3)
Box 20
Parking Problems and Complaints, 1969-1970
(folder 2 of 3)
Box 20
Parking Problems and Complaints, 1969-1970
(folder 3 of 3)
Box 20
Towing, 1973-1975
Box 20
Zone Parking Plan, 1972
Box 21

5. Community Safety Reports, 1989-1993

Published weekly, the Community Safety Reports listed crimes or safety threats reported on Duke's Campus. Reports are arranged in chronological order.

Community Safety Reports, 1989
Box 21
Community Safety Reports, 1990
Box 21
Community Safety Reports, 1991
Box 21
Community Safety Reports, 1992
Box 21
Community Safety Reports, 1993
Box 21
 

Historical Note

The role of ensuring law enforcement and safety on Duke’s campus was originally carried out as an extension of facilities management and was a small operation. In 1939 there were only four officers on staff, and by 1961 the force numbered only ten. In the 1960s campus safety was handled by the Traffic and Security office under Physical Plant operations, and gradually increased in size and professionalism. In order to keep up with the needs of an expanding campus and student body, a special committee was appointed by the president to review campus security problems. The committee recommended that security matters should be elevated to the responsibility of the university’s central administration, rather than remain a minor role of maintenance services.

Warren C. A. Bear was hired to the newly created position of Chief of Security Division in 1961, and succeeded by Christopher J. Visas in 1969. In this decade the department hired its first African-American staff members: Timothy Dash, Jr. was hired in 1968 for a brief time, and A. B. Washington was hired in 1969, becoming chief of Public Safety’s campus police division in 1994. Requirements for newly hired patrolmen were formalized, including a minimum of a high school diploma and previous police experience, and additional on-the-job training implemented. The expansion and professionalization of security begun in the 1960s was accelerated in 1971 with the hiring of Paul J. Dumas as Director. Under his leadership the Traffic and Security Office was renamed the Public Safety Department, including police, traffic, and safety divisions and reporting to Business Administration. A detective unit was started and a new zoned campus parking system implemented in 1972 and a year later, in 1973, the first female officer Rosemary Jones joined the staff.

In the 1990s the department continued its efforts to meet the needs of an evolving campus, holding diversity forums and launching community safety initiatives to build rapport with the student body. Paul Dumas was awarded the university's top service award, the University Medal for Distinguished Meritorious Service, being the first university staff member to receive the award as previous recipients were faculty, alumni, or trustees. He retired in 1995, succeeded by Alana Ennis. In 1996, the name of the unit was changed to Duke University Police Department to reflect the fact that many officers had police commissions and equal authority to municipal or county officers, and to avoid confusion with the Occupational and Environmental Safety Office. Clarence Birkhead took control of the Duke University Police Department in 1999, having served with the campus police since 1988. He was followed by Robert Dean from 2005 to 2008, who came out of retirement to serve as director after a four-decade career at Duke. John Dailey took over the role of chief of police in 2009. As of 2014, there were approximately 70 officers on the staff of the Duke University Police Department.

The Traffic Commission was started in 1951 to work in concert with campus security to cope with traffic and parking matters. Membership was composed of staff representatives from various campus units. The Commission had the authority to assess fines and set up judicial boards for appeals.


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Provenance

The Duke University Police records were received by the University Archives as a transfer in May 1975, July 1980, May 1984, October 1983, March 1995, and July 2014.

Processing Information

Processed by: Jamie Patrick-Burns, October, 2014.

Accessions described in this finding aid: 75-59, 80-120, 84-26, A93-120, A95-40, and 2014-0050.