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Guide to the Vice-Chancellor for Data Processing Records, 1977-1982

Summary

The collection documents the records of the office of the Vice Chancellor for Data Processing for the years 1977 through 1982. The bulk of the materials in the collection pertain to the Administrative System Planning Study, a project that studied the effects an automated computing system would have on the accuracy and efficiency of data processing at Duke. Materials include the final project report as well as drafts tracking the development of the project as well as notes and correspondence from members of the project team. The collection also includes interviews the committee conducted with Duke employees across a wide range of departments and external studies of information management at Duke. The Administrative System Planning Study series contains materials related to the report. They include a copy of the final report and several drafts of the report including notes and revisions. This series also contains two 1982 editions of The Chronicle announcing the institution of a new data processing system on campus. The Project Materials series contains meeting minutes from the Administrative System Planning council, papers as well as correspondence and notes from three members of the committee, Vice-Chancellor Mel Ray, Joe Kuran and Jim Prestwood as they worked to develop the project. These materials also include analyses of the research materials used in the report. The Research Materials series includes information the committee gathered while preparing the report. These materials include 15 interviews with employees from many departments about the current data processing environment at Duke. Interviewees included President Terry Sanford, Chancellor A. Kenneth Pye and Provost F. Cleaveland. Research materials also include the final copies of automation reports completed by IBM Corporation and Hay Associates on the existing systems and the potential effects of automation. Also included is a 1980 issue of IBM Corporation’s magazine, Prospectives in Computing featuring an article about the academic applications of computing at Duke.

Collection Details

Record Group
UA.10.06.0002
Title
Vice-Chancellor for Data Processing records
Date
1977-1982
Creator
Duke University Vice-Chancellor for Data Processing
Extent
1.5 Linear Feet
Repository
David M. Rubenstein Rare Book & Manuscript Library
Language
Materials in English

Collection Overview

The collection documents the records of the office of the Vice Chancellor for Data Processing for the years 1977 through 1982. The bulk of the materials in the collection pertain to the Administrative System Planning Study, a project that studies the effects an automated computing system would have on the accuracy and efficiency of data processing at Duke. Materials related to the Administrative System Planning Study include a copy of the final report, drafts of the report and notes and correspondence between members of the committee.

The collection also contains research materials the committee gathered while preparing the report. These materials include 15 interviews with employees from many departments about the current data processing environment at Duke. Interviewees included President Terry Sanford, Chancellor A. Kenneth Pye and Provost F. Cleaveland. Research materials also include the final copies of automation reports completed by IBM Corporation and Hay Associates on the existing systems and the potential effects of automation. Also included is a 1980 issue of IBM Corporation’s magazine, Prospectives in Computing featuring an article about the academic applications of computing at Duke.

More Biographical / Historical Info

Using These Materials

A majority of collections are stored off site and must be requested at least 2 full business days in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access to the Collection

Records of the University’s Board of Trustees which have been in existence for at least fifty years are available for scholarly research with the permission of the University Archivist. Access to records which have been in existence for less than fifty years shall be granted only by special permission, in writing, from the Board of Trustees.

Researchers must register and agree to copyright and privacy laws before using this collection.

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48 hours to retrieve these materials for research use.

Please contact Research Services staff before visiting the University Archives to use this collection.

warning Use & Permissions

Copyright for official university records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

More copyright and citation information

How to Cite

[Identification of item], in the Vice-Chancellor for Data Processing records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Contents of the Collection

Administrative System Planning Study, November 15, 1978
Box 1
Folder 1
ASP Original, November 15, 1978
Box 1
Folder 2
ASP Materials, September 13, 1978
Box 1
Folder 3
Administrative System Planning Project, 1977-1982
Box 1
Folder 4
Agenda-ASP Council, 1978
Box 1
Folder 5
Joe Kuran, 1977-1982
Box 1
Folder 6
Jim Prestwood, 1977-1982
Box 1
Folder 7
Mel Ray, 1977-1982
Box 1
Folder 8
Document Reviews, 1977-1982
Box 1
Folder 9
Binder Notes, 1977-1982
Box 1
Folder 10
Notes, 1977-1982
Box 1
Folder 11
ASP-Misc., 1977-1982
Box 1
Folder 12
ASP-Interview Analysis
Box 1
Folder 13
Interview: Dr. W.G. Anlyan, October 4, 1978
Box 1
Folder 14
Interview: Delores Burke, October 3, 1978
Box 1
Folder 15
Interview: Dr. Ewald Busse, September 26, 1978
Box 1
Folder 16
Interview: Dr. Clark Cahow, October 2, 1978
Box 1
Folder 17
Interview: Dean Paul Carrington, September 27, 1978
Box 1
Folder 18
Interview: Provost F. Cleaveland, October 3, 1978
Box 1
Folder 19
Interview: Mr. Thomas Dixon, September 26, 1978
Box 1
Folder 20
Interview: Ms. Connie Dunlap, September 29, 1978
Box 1
Folder 21
Interview: Dr. Jane Elchlepp, September 26, 1978
Box 1
Folder 22
Interview: Mr. Peyton Fuller, October 2, 1978
Box 1
Folder 23
Interview: Mr. S.C. Harward, September 28, 1978
Box 1
Folder 24
Interview: Mr. James Henderson, September 27, 1978
Box 1
Folder 25
Interview: Mr. Alan Herrick, September 28, 1978
Box 1
Folder 26
Interview: Mr. Hamilton Hoyer, September 29, 1978
Box 1
Folder 27
Interview: Mr. Charles B. Huestis, September 27, 1978
Box 1
Folder 28
Interview: Mr. Richard Jackson, September 26, 1978
Box 1
Folder 29
Interview: Dean Harold Lewis, October 16, 1978
Box 1
Folder 30
Interview: Eugene McDonald, October 3, 1978
Box 1
Folder 31
Interview: Dean John McKinney, September 28, 1978
Box 1
Folder 32
Interview: Mr. J. Alexander McMahon, September 29, 1978
Box 1
Folder 33
Interview: Chancellor A. Kenneth Pye, September 27, 1978
Box 1
Folder 34
Interview: Dr. Roscoe Robinson, October 4, 1978
Box 1
Folder 35
Interview: Mr. J. Davis Ross, October 3, 1978
Box 1
Folder 36
Interview: President Terry Sanford, October 2, 1978
Box 1
Folder 37
Interview: Mr. Robert Winfree, October 2, 1978
Box 1
Folder 38
A Study Of the Wage and Salary Administration Function at Duke/Hay Associates, 1977
Box 1
Folder 39
A Study in Automation for the Office of the Bursar, July, 1979
Box 1
Folder 40
A Study of the Duke University Personnel Management Information System, 1980
Box 1
Folder 41
Chancellor's Committee on Wage Salary Final Report, 1978
Box 1
Folder 42
Epoch Campaign: "A Time for Greatness"
Box 1
Folder 43
Grads: A Study, 1980
Box 1
Folder 44
Misc. Source Documents
Box 1
Folder 45
Perspectives of Computing IBM. Academic Applications, 1980
Box 1
Folder 46
Word Processing System Design Study Allen Building. IBM Corp., September 7, 1980
Box 1
Folder 47
President's Letter-to Faculty, October 14, 1977
Box 1
Folder 48
 

Historical Note

The Vice-Chancellor for Data Processing, Mel Ray, was in charge of managing data and technology at Duke University. In 1977, this department began the Administrative Systems Planning Study. The project was a major effort to establish a system for addressing the near and long-term administrative information needs of the University. Its goals were to study Duke's administrative processes with a view toward identifying how automated information systems might best support administrative operations. The method used was similar to business systems analysis, and involved interviews with key administrators regarding their information needs, and studies of the functioning of existing manual and automated systems.


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Provenance

Transfer, 1979-1981

Processing Information

Processed by: Elizabeth Hannigan, June 2015.