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Guide to the Office of the Vice Provost for the Arts Records, 1993-2012

Summary

The Office of the Vice Provost for the Arts works closely with Duke arts departments, Duke Performances and the Nasher Museum of Art to expand and coordinate arts programming on campus. The Office of the Vice Provost for the Arts records consists primarily of promotional materials related to arts events and performances at or related to Duke, as well as some materials related to advertising or promoting performances, organizing events, and regional arts organizations.

Collection Details

Record Group
UA.07.05.0002
Title
Office of the Vice Provost for the Arts records
Date
1993-2012
Creator
Duke University. Office of the Vice Provost for the Arts.
Extent
2.5 Linear Feet
Repository
David M. Rubenstein Rare Book & Manuscript Library
Language
Materials are in English.

Collection Overview

The Office of the Vice Provost for the Arts records consists primarily of promotional materials related to arts events and performances at or related to Duke, as well as some materials related to advertising or promoting performances, organizing events, and regional arts organizations. Most of the promotional materials are brochures, programs, advertisements, and photographs; there are a small number of audio recordings. Other materials include emails, advertisment pricing and order forms, and newsclippings.

More Biographical / Historical Info

Using These Materials

A majority of collections are stored off site and must be requested at least 2 full business days in advance for retrieval. Contact Rubenstein Library staff before visiting. Read More »

warning Access to the Collection

All or portions of this collection may be housed off-site in Duke University's Library Service Center. The library may require up to 48-hours to retrieve these materials for research use.

For a period of twenty-five years from the origin of the material, permission in writing from the office of origin and the University Archivist is required for use of administrative records. After twenty-five years, records that have been processed may be consulted with the permission of the University Archivist.

warning Use & Permissions

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

More copyright and citation information

How to Cite

[Identification of item], Office of the Vice Provost for the Arts Records, Duke University Archives, David M. Rubenstein Rare Book & Manuscript Library, Duke University.

Contents of the Collection

Administrative Women's Network (AWN), 2004

AWN Annual Meeting pamphlet, booklets, "Care for the Caregiver" items

Box 1
Folder 1
American Dance Festival (ADF), 1934-2008

Annual reports, anniversary booklets, advertisements

Box 1
Folder 2
American Dance Festival: Workshop, 2004-2005

Marketing plans, performance pamphlets/advertisements, newspapers, ADF and Chamber Arts Society booklets

Box 1
Folder 3
American Rep. Dance Co., 2003-03-20

Mar. 20, 8:00 PM, Reynolds. Pamphlets, curriculum guide, tour information, performance brochures

Box 1
Folder 4
Arts Card, 1999

Coupon sample, email copy

Box 1
Folder 5
Arts in the Gardens, 2004-2005

Ticket order forms, information sheets, study guides, coloring sheets, article photocopies, newspaper clippings, advertisements

Box 1
Folder 6
Arts Outreach: THRU the Nite, 2009

Performance brochure, description, event proposal, event ticket

Box 1
Folder 7
Arts Engagement: Future, 2009-2010

Service-learning program overview, project budgets, program overview and goals, sheet of written notes

Restricted until 2035

Box 1
Folder 8
Arts Outreach/Engage, 2009-2010

End of year report, information sheets, end of year gathering brochure

Box 1
Folder 9
Arts-to-Go, 2005-2006

Email regarding budgeting, information sheet

Restricted until 2031

Box 1
Folder 10
Black Students Alliance, 1999-2001

Graduation ceremony information, graduation booklet, program, final honors booklets

Box 1
Folder 11
Calendar (1 of 2), 1969-2007
(`)

Arts at Duke newspapers, calendars of events, style sheets

Box 1
Folder 12
Calendar (2 of 2), 1993-2006

Calendars of events, arts around Duke newspapers, emails regarding advertising, participation lists/contact info, advertising contract

Restricted until 2031

Box 1
Folder 13
Brochures: Past, 1983-2008

Duke University Artists Series brochures - performances and annual information

Box 1
Folder 14
Chamber Arts Society (CAS), 1945-1995

Fiftieth anniversary booklet, 44th/45th season brochures

Box 1
Folder 15
Chamber Arts Society (CAS), 1994-1995

Concert season booklets, performance programs

Box 1
Folder 16
Chamber Arts Society (CAS), 1995-1996

Performance programs, season booklet

Box 1
Folder 17
Chamber Arts Society (CAS), 1996-1997

Performance programs

Box 1
Folder 18
Chamber Arts Society (CAS), 1997-1998

Season booklets, performance programs

Box 1
Folder 19
Chamber Arts Society (CAS), 1998-1999

Season booklets, performance programs

Box 1
Folder 20
Chamber Arts Society (CAS), 1999-2000

Season booklets, performance programs, subscription form

Box 1
Folder 21
Chamber Arts Society (CAS), 2000-2001

Season booklets, performance programs, photographs, usher/comp ticket lists, magazines, newspaper clippings

Box 1
Folder 22
Chamber Arts Society (CAS), 2001-2002

Season booklets, performance programs, performance group photographs, schedule, email confirming dates, draft of budget

Restricted until 2027

Box 1
Folder 23
Chamber Arts Society (CAS), 2002-2003

Season booklets, performance programs, performance group photographs, newspaper article photocopies, Paris Piano Trio slides, concert performance list, budget, email regarding agents

Restricted until 2028

Box 1
Folder 24
Chamber Arts Society (CAS), 2003-2004

Season booklets, performance group photographs, photo slides, performance programs, Finckel/Han press coverage booklet

Box 1
Folder 25
Chamber Arts Society (CAS), 2005-2006

Performance program, season booklet, repertory list

Box 1
Folder 26
Chamber Arts Society (CAS), 2006-2007

Season booklets, list of program offerings, newsletter (v.3, n.2)

Box 1
Folder 27
Council for the Arts, 2006

Meeting notes Nov. 2006

Restricted until 2031

Box 1
Folder 28
Duke Artist Series (DAS), 2000-2002

Performance booklets, performance group photographs, comp lists, maps, article photocopies, photo slides, performance posters, information cards, performance brochures, newspaper clippings, biographical information, magazine pages

Restricted until 2027

Box 1
Folder 29
Duke Artist Series (DAS) History, 1930-2000

History booklets, 1995-96 season booklet, season performance dates lists, Duke Artist Series history by decade

Box 1
Folder 30
Duke Artist Series (DAS): Luyala, 1999-2000

Performance postcards, performance informational newspapers

Box 1
Folder 31
Duke Artist Series (DAS) Photos: University Photography, undated

Photo negatives in plastic protective sheets

Box 1
Folder 32
Duke Artist Series (DAS) Playbills: Past, 1987-2002

History booklet, performance booklets, programs

Box 1
Folder 33
Duke Arts, 2007-2009

Copies of The Chronicle, performance dates sheet, sheet of handwritten notes

Restricted until 2034

Box 1
Folder 34
Duke Arts: Chronicle, 2008-2009

Copies of the Chronicle, newspaper clippings, renewal information, events sheets

Restricted until 2034

Box 1
Folder 35
Durham Arts Council, 2003

Durham Art Walk information card

Box 2
Folder 1
Duke Arts: Indy Ads, 2007

Advertising contract, copies of Duke Arts newspaper, Duke Arts event sheets, brochure on advertising rates

Restricted until 2032

Box 2
Folder 2
Duke Arts: Indy, 2008-2009

Ad renewal forms, Duke Arts event sheets, advertisement invoices, participating organizations list, list of fees/renewal forms

Restricted until 2034

Box 2
Folder 3
DART (Duke Arts), 2009

DART information cards/event lists, DEMAN poster, copies of The Chronicle, DART advertisement sheets,

Box 2
Folder 4
Duke Gardens, 2001-2002

Duke Gardens Annual Report

Box 2
Folder 5
Duke Moves, 2012

FedEx receipt, festival advertisement sheets, Duke Moves newspaper, emails regarding budget

Restricted until 2037

Box 2
Folder 6
Duke: Old Duke, New Duke: William Willimon (Response), 2000

Old Duke-New Duke Report to the President

Restricted until 2025

Box 2
Folder 7
Duke Performances (1 of 2), 2005-2006

Anytown CD, performance programs, upcoming events booklets, Sleeping With Strangers CD, Timmy Abell at Duke Gardens CD, copies of the Herald-Sun, performance group photographs, performance advertisement sheets, online articles, performance posters

Box 2
Folder 8
Duke Performances (2 of 2), 2005-2006

Duke Performances media advisory information, performance programs, newspaper clippings, performance advertisement postcards, Duke University newspaper, clippings from the Herald-Sun, article photocopies, performance information sheets, performance advertisement sheets and posters, Duke performances booklets, subscription series sheet

Box 2
Folder 9
Duke Performances (1 of 2), 2006-2007

Newspaper clippings, newspaper photocopies, performance brochures, event advertisements, performance programs, sealed letter addressed to Duke Performances, Duke Performances press releases, events list brochure, articles, performance booklets, Duke Performances media advisory

Box 2
Folder 10
Duke Performances (2 of 2), 2006-2007

Season playbill, Quarter Notes booklet, performance programs, The Month at Duke newspaper copies, The Chronicle copies, event information sheets and advertisements, Duke Performances study guide for Master Storyteller, CAS season booklets

Box 2
Folder 11
Duke and You, 1994-2002

Duke and You newspaper copies

Box 2
Folder 12
Durham Convention and Visitor's Bureau (DCVB), 1990-2006

Official visitors guide, advertising contract and information, Durham Cime Comparative, Durham Brand Manual, Convention & Visitors Bureau memorandum, email regarding F&E Roundtable, Durham Official Visitors Guide

Restricted until 2031

Box 2
Folder 13
Durham Public Schools, 2003-2011

Arts Education Advisory Council information and agenda, A Visual and Performing Arts School assignment/program information, mathematics curriculum, English/language arts curriculum kindergarten through grade 5, social studies curriculum, mathematics grade description from DPS DEPOT, science curriculum information, 2011 DPS Arts Resources Survey, article on Durham magnet schools

Restricted until 2036

Box 2
Folder 14
Ella Fountain Pratt, circa 2009

Ella Fountain Keesler Pratt Legacy Project information

Box 2
Folder 15
Herald Sun, 2005

Advertisement reservation information, Holiday Songbook, Custom Publishing information book

Restricted until 2030

Box 2
Folder 16
Institute of the Arts (IOTA) (1 of 2), 2003-2004

Performance information/advertisements, dialysis units search results, organ donation brochures and information, performance programs, printed news articles, performance posters, newspaper clippings, photo slides, pressbooks, performer photographs, Arts in the Gardens brochures, agreement form between Opera Carolina and Duke Institute of the Arts, press releases, parking information, NCMTA and Durham Music Teachers Assocation information

Restricted until 2029

Box 2
Folder 17
Institute of the Arts (IOTA) (2 of 2), 2003-2004

Performance programs, performer photographs, performance advertisements, study guide for Samulnori, event announcement release, article photocopies, Holding Talks script and information, Grainne Murphy CD and photos

Restricted until 2029

Box 2
Folder 18
Institute of the Arts (1 of 2), 2002-2003

Photo slides, report of ticket sales, performer photographs, performance advertisements, At the Hawk's Well National Tour 2002 Promotional Copy CD, performance programs, press reviews, magazine pages, articles, newspaper clippings,

Restricted until 2028

Box 2
Folder 19
Institute of the Arts (2 of 2), 2002-2003

Newspaper clippings, artist information, articles, performance programs, performer photographs, photocopies of news articles, photo slides, performance advertisements, performance schedules, IOTA marketing plan, copy of the News&Observor, event brochures

Restricted until 2028

Box 2
Folder 20
Erol Josue, 2010

Erol Josue performance advertisements, artist information, parking information, email regarding benefit concert, benefit concert advertisement

Box 2
Folder 21
Claudio Valdes Kuri, 2003-02

Feb. 19-20, 8:00 PM, Griffith. Performance programs, newspaper clippings, copy of the Herald-Sun Region, El Automovil Gris CD, Grey Auto notes, information for immediate release, performance advertisements

Restricted until 2028

Box 2
Folder 22
Leadership Durham, 2003

Duke University Economic Impact Year 2003 Report

Restricted until 2028

Box 2
Folder 23
MLK [Martin Luther King Jr. Commemoration Committee], 2009-2010

African Children's Choir advertisements, AFC booklet, copy of The Chronicle

Box 2
Folder 24
NC Dance Alliance, 2006-2007

Annual event brochure

Box 2
Folder 25
North Carolina Presenters Consortium, 2004-2006

Event dates and summary, On Stage North Carolina guide books, executive meeting outline, fall meeting questionnaire, advertisement information brochure

Restricted until 2031

Box 2
Folder 26
NC Symphony, 2005

Concert book Feb-May 2005

Box 2
Folder 27
NC Symphony, 2008-2009

Sticky notes with handwritten notes, copies of The Chronicle, Duke employees discount information, marketing and publicity plans, event information for immediate release, sheet with handwritten notes, performance advertisements, checklist for Goodson Chapel usage, notes on meeting with NC Symphony, symphony emails and chapel reservation emails, artist information

Restricted until 2034

Box 2
Folder 28
NC Symphony, 2008

Season book Sept-Dec 2008, tickets, magazine, performance information

Box 3
Folder 1
The News Observer, 2001-2003

Brochure options, CAS season booklet, NC Museum of Art membership information, newspaper clipping

Box 3
Folder 2
Night Life, 1999-2001

Copies of Night Life newspaper

Box 3
Folder 3
Preview, 2010-2012

Advertisement guidelines, Nasher Museum of Art schedules, performance and project flyers, copies of Duke Arts newspapers, copy of The Chronicle, copies of Preview

Restricted until 2037

Box 3
Folder 4
Photos: Artists, undated

Charlotee Blake Alston cassette, El Automovil Gris/Benshi in America CD, Arts & Engagement Project Fall 2008 CD, performer photographs

Box 3
Folder 5
Photos: Campus Wide, undated

Photo slides, campus photographs

Box 3
Folder 6
RAD (Representative for the Arts at Duke), 2003-2004

Handwritten notes, RA@Ds lists, Representative for Arts @ Duke information sheets

Restricted until 2029

Box 3
Folder 7
Robertson Scholarship Program, 2005-2007

Roberston Bus schedule, bus advertising reservations, email correspondence regarding Robertson Express Bus advertisements

Restricted until 2032

Box 3
Folder 8
SO Percussion, 2010

SO Percussion itinerary, Chereolab 2010 special offer information, responsibilities list, Chereolab information, Bam Study Guide for Imaginary City, copies of The Chronicle

Restricted until 2035

Box 3
Folder 9
THE STATE (magazine), 1993

Copies of The State magazine

Box 3
Folder 10
Summer Music (1 of 2), 1993-2003

Bookmark, Summer Music Festival 2007 brochures, 2002 Summer Music Festival brochure, Summer Festival of the Arts information, performance advertisements and posters, performance programs, 1993 Summer Music Festival schedule, Summer Festival of the Arts information from 1994/1997/1999

Box 3
Folder 11
Summer Music (2 of 2), 2002-2007

2003 Summer Festival of Chamber Music brochure, performance advertisements and programs, Summer Festival of the Arts newspapers, photographs, Summer Festival of Music brochures, newspaper clippings, Summer Calendar of the Arts copies, Summer Music in the Gardens brochures, copy of The Independent

Box 3
Folder 12
Take A Stand, 2013

Parking information, KidzNotes draft, KidzNotes schedule, sheets of handwritten notes, directions, email correspondence regarding ads and events, Regional Development Session information, marketing and publicity plans, Career Conference 2013 information

Restricted until 2038

Box 3
Folder 13
Urban Hiker, 2002

Copies of Urban Hiker

Box 3
Folder 14
 

Historical Note

The Office of the Vice Provost for the Arts works closely with Duke arts departments, Duke Performances and the Nasher Museum of Art to expand and coordinate arts programming on campus. The office oversees the Visiting Artist in Residence program, organizes the annual Duke Arts Festival, and also works with the American Dance Festival and the Full Frame Documentary Film Festival to build strong arts collaborations between Duke and the local community.

The Vice Provost for the Arts is also a member of the Council for the Arts, which advises the Provost on policy and resource issues in the arts, promotes collaborative activity and interdisciplinary projects in the arts, and selects the recipient of the Sudler Award in the Arts. Scott Lindroth has been the Vice Provost for the Arts since 2007.


Click to find related materials at Duke University Libraries.

Provenance

Transfer, May 2015. Accession UA2015-0023.

Processing Information

Processed and finding aid created by Tracy M. Jackson, June 2015.