This a brief overview of how to use Duke's Event Management System (EMS) to locate and reserve meeting and event spaces in the Libraries.
Quick Video Tutorials
For an overview of how the EMS works, and specifically how to make reservations and manage your bookings, see the following 2-minute videos.
How to Log In to EMS
- Go to https://oit.duke.edu/reservations
- Click "My Home" tab.
- Click Sign In. This will prompt you to sign in with your Duke NetID.
- Click "My Home" tab (again) after you've logged in. This is your home base for placing reservations and reviewing your bookings.
Making a Reservation
The two quick video tutorials above provide a basic overview to the reservation process. These instructions review these steps at a high-level, with some specific information about making reservations for Libraries spaces.
- In "My Home" tab, under "My Reservation Templates," you should see "Library Room Request." Click "Book Now" to start the reservation request process.
- Search by date and time, room features (Let Me Search For A Room), or specific room (I Know What Room I Want).
- Select the time and room you would like to reserve based on availability. Then click "Next Step" or click in the "Reservation Details" tab. NOTE: Some rooms may be reservable only by Libraries staff.
- Enter information about your event. Required information is indicated with an *.
- Click "Create Reservation" to submit your request.
- Your reservation request will appear in "My Bookings" with status as "Library Web Request."
- Your request is not approved until you receive a confirmation from Duke Libraries that your request has been approved. Expect to receive a response within 3-5 business days. Until then, status will appear as "Library Web Request."