The public repositories managed by Duke University Libraries (for example, DukeSpace and the Duke Research Data Repository) are intended to provide long term access to and preservation of works of scholarship and other materials supporting the research and teaching mission of Duke University. In order to preserve the integrity of the scholarly record, works that are deposited in Duke Libraries digital repositories will only be withdrawn under a small number of circumstances. Authors/depositors may not on their own withdraw or delete anything they have deposited, and instead must make a request that will be reviewed by relevant library or university staff (for example, library copyright experts, university DMCA agent, deans or other administrators), and acted on as appropriate by repository managers.
Withdrawing items from repositories managed by Duke University Libraries
Deaccessioning1 refers to a range of approaches to changing objects and their access levels once deposited in the DDR or Protected Data Repository. Such approaches range from changing access rights for objects to fully purging objects from the DDR, its access layer, and all local and disparate backups. Refer to the Deaccession Procedure (DUL staff only) for more specific information.
All requests to deaccession materials be made using the Deaccession Request Form. Some reasons why items may be withdrawn:
- The item was deposited in error, and has only been available for a few days
- The item contains information that is sensitive, restricted, or otherwise should not be public
- The item is in violation of copyright or other laws, or of Duke University policies
- The item has been proven to be fraudulent or plagiarised
- Continued online access poses a legitimate and proximate threat to the safety or wellbeing of an individual
Reasons that do not by themselves justify withdrawal:
- Author/depositor is embarrassed by something they wrote/deposited earlier
- Someone is offended/embarrassed or potentially offended/embarrassed by the item
- The item is outdated or superseded by a new version
- In cases where authors have a new version that supersedes the previously posted one, they can post the new item separately, and request that a note be added to the old one to refer readers to the new one, with an explanation
- Author intends to publish elsewhere, so wishes earlier version to no longer be available
Any requests for items to be withdrawn will be reviewed by the appropriate library staff and/or the university’s DMCA (Digital Millennium Copyright Act) agent, and someone will reply to the requestor within one week.
In some cases items may be temporarily withdrawn from public view while the problem is investigated, and then returned to public view if reasons for withdrawal are not deemed to meet the above standards.
For copyright-related takedown requests, you may also refer to Duke University's general Copyright/DMCA takedown policy.