Utilizing a broad HR body of knowledge, the HR Representative works with assigned units to recruit, develop, and retain a diverse, high-performing workforce. Partners with managers, staff, and external resources to solve HR-related issues and concerns through communicating, interpreting, and recommending appropriate use of human resource policies and procedures, and services and programs offered by Duke University
Responsibilities
Recruitment Coordination: 35%
- Manage recruitment processes for librarian, exempt, and non-exempt positions.
- Assist hiring managers in developing accurate and inclusive position descriptions, with correct classifications.
- Collaborates with hiring managers, search committees, and Duke Recruitment to develop well-qualified and diverse candidate pools
- Coordinate onboarding of new employees including processing transactions, processing, sharing resources with hiring department, and coordinating New Employee Orientation Program
Student Employment Management 15%
- Oversee and improve the student employment for assigned areas, including recruitment, payroll.
Payroll Administration 15%
- Handle payroll activities for exempt, non-exempt, and student employees
HR Data Management 10%
- Gather, analyze, and report on HR (both for staff and student employees) metrics, developing spreadsheets and databases as needed.
- Manage position lists, including creation, delimitation, and reorganization of positions.
- Prepare reports, analyses and other written communication
- Ensure accurate and compliant maintenance of electronic files, include maintenance of personnel files
General HR Support 25%
- Serve as liaison for HR-related issues, for assigned departments
- Develop, support and/or present training focused on HR policies and procedures and staff development
- Administer FMLA program, including processing requests, monitoring balances, and educating staff on FMLA requirements.
- Support the Committee for Continuing Appointment and Promotion the administration of the annual process. Maintain related databases and statistics.
- Identify and recommend new policy or program initiatives designed to enhance delivery and quality of service.
- Evaluate and research professional trends and issues within HR and share and apply knowledge as appropriate.
- Maintain the DUL employee directory, staff organizational chart, and HR websites.
- Other duties as assigned
Supervisory Responsibilities
- None
Qualifications
It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.
Education:
Required: Work requires organizational, analytical and communication skills generally acquired through the completion of a bachelor's degree program.
Preferred: BA/BS in related field.
Experience:
Required: Work requires two years of business, administrative and/or supervisory experience with exposure to supervisory or human resource policies and practices related to employee relations. A master's degree in a related field may be substituted for 2 years of experience.
Preferred: A combination of three years of human resources or payroll experience to acquire knowledge of human resources policies, procedures, employment laws, and best practices, preference given to previous Duke payroll experience; prior experience working in an academic research library; strong interpersonal, oral and written communication skills; working knowledge of Excel with ability to create and maintain spreadsheets and analyze data; demonstrated ability to establish and maintain cooperative working relationships; ability to exercise good judgment, discretion, and confidentiality; ability to work independently and as part of a team and to handle multiple detailed assignments.
Working Conditions
- Normal office environment
These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.
Salary and Benefits
Salary dependent on qualifications and experience; anticipated salary range $54,000-$64,000. Comprehensive benefits package includes 15 days vacation, 14 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.
Environment
Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.
Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.
Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.
Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.
Application
An electronic resume, cover letter, and list of 3 references should be submitted at https://careers.duke.edu/ - Search for Requisition ID # 248332. Review of applications will begin immediately and will continue until the position is filled.
Applications which are missing any of the components listed above will not be reviewed.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.