In keeping with our mission, vision, and values, meeting spaces in the Libraries are made available for collaboration among the members of the Duke University community. You must have a Duke NetID to make a room reservation in Duke University Libraries.
All rooms are self-service. Library staff are not able to assist with coordinating your event.
Requests that do not adhere to Meeting Room Policies may be declined.
Requesting a space
- Review Meeting Room Policies.
- For rooms individually listed below, use the Kuali Form to make your reservation request.
- Requests must be submitted at least 5 business days in advance of the meeting or event, and more lead time is preferred.
- You will receive a Kuali notification email confirming your request.
- Within 3-5 business days of making your request, you will receive a second email indicating whether or not we are able to accommodate your request.
- For rooms not listed below, see Find Library Spaces
- Click the Agree & Continue Button at the bottom of the page to get started.
About our meeting spaces
Rubenstein Library 153 — Holsti-Anderson Family Assembly Room
Caterer meetings / meetings with food NOT ALLOWED
- Size: Up to 99 people
- Standard lecture-style seating
- Two head tables with four chairs
- Three tables in the back of the room
- A/V:
- Three projectors (one front-facing, two side-facing)
- In-room Windows computer
- HDMI laptop input (with USB-C adapter)
- Blu-Ray player
- Zoom available via in-room computer
- Microphones:
- There are two microphone systems in Holsti, a wireless microphone system and a ceiling microphone voice uplift system. You can toggle between the two systems on the touchscreen.
- Wireless microphone system: two handheld and two lapel microphones along with a wired lectern microphone.
- Ceiling Microphone Voice Uplift: Three circular ceiling microphone arrays will capture all talking in the room and amplify it for in-room participants. This is especially useful for large discussions or workshops.
- All audio sent to Zoom on the in-room computer will come from whatever microphone system is currently in use in the room
- Other:
- Podium (fixed, cannot be moved)
- Coat closets
- Credenza
- Black out curtains
- ADA accessible
Rubenstein Library 249 — Carpenter Conference Room
Caterer meetings / meetings with food NOT ALLOWED
- Size: Up to 40 people
- Fixed, board-style table with 17 chairs around the table and 23 chairs distributed around the room
- A/V:
- Projector
- In-room Windows computer
- Three HDMI inputs (one at the AV credenza, one at the front of the table, one at the rear of the table)
- Zoom available via in-room computer
- Other:
- Credenza
- Black out curtains
- ADA accessible
Rubenstein Library 349 — Breedlove Conference Room
Caterer meetings / meetings with food NOT ALLOWED
- Size: Up to 30 people
- Board-style seating configuration with 20 chairs around the table and 10 chairs distributed around the room.
- Eight movable tables
- A/V:
- Projector
- In-room Windows computer
- Two HDMI laptop inputs (one at the AV credenza, one in the floorbox to the rear of the room)
- Zoom available via in-room computer
- Other:
- Credenza
- Black out curtains
- ADA accessible
Gothic Reading Room, Ahmadieh Family Commons, Edge Lounge, and von der Heyden Pavilion
Available for reservation ONLY for events sponsored by Duke University Libraries or by senior University administration. Reservations must be approved by the University Librarian and Vice Provost for Library Affairs. Staff interested in reserving these spaces may contact lib-spaces@duke.edu.