Reserve a Meeting Space

Room reservations recently updated

Please review updated room policies before placing your request through the Event Management System.

In keeping with our mission, vision, and values, meeting spaces in the Libraries are made available for collaboration among the members of the Duke University community. You must have a Duke NetID to make a room reservation in Duke University Libraries.

All rooms are self-service. Library staff are not able to assist with coordinating your event.

Requests that do not adhere to Meeting Room Policies may be declined.

Requesting a space

  1. Review Meeting Room Policies.
  2. For rooms individually listed below, use the Event Management System (EMS) to make your reservation request.
    1. Requests must be submitted at least 5 business days in advance of the meeting or event, and more lead time is preferred.
    2. You will receive an email confirming your request. If you do not receive this confirmation within 1-2 business days, please contact lib-spaces@duke.edu.
    3. Within 3-5 business days of making your request, you will receive a second email indicating whether your request was approved. You may modify your request and/or approved reservation in your EMS dashboard.
  3. For rooms not listed below, see Find Library Spaces
  4. For help with the EMS, see this How-To guide.
  5. Click the Agree & Continue Button at the bottom of the page to get started.

About our meeting spaces

Rubenstein Library 153 — Holsti-Anderson Family Assembly Room


Caterer meetings / meeting with food allowed

  • Size: Up to 99 people
    • Standard lecture-style seating
    • 2 head tables with 4 chairs
  • A/V:
    • Three projectors (one front-facing, two side-facing)
    • In-room Windows computer
    • HDMI laptop input (with USB-C adapter)
    • Blu-Ray player
    • Zoom available via in-room computer
    • Panopto recording capability. If/when your request is approved, instructions about scheduling a Panopto recording will be included in a confirmation email.
  • Microphones:
    • There are two microphone systems in Holsti, a wireless microphone system and a ceiling microphone voice uplift system. You can toggle between the two systems on the touchscreen.
    • Wireless microphone system: 2 handheld and 2 lapel microphones along with a wired lectern microphone.
    • Ceiling Microphone Voice Uplift: Three circular ceiling microphone arrays will capture all talking in the room and amplify it for in-room participants. This is especially useful for large discussions or workshops.
    • All audio sent to Zoom on the in-room computer will come from whatever microphone system is currently in use in the room
  • Other:
    • Podium
    • Vertical sign stand
    • Coat closets
    • Credenza
    • Extra table (x3)
    • ADA accessible

Rubenstein Library 249 — Carpenter Conference Room

Caterer meetings / meetings with food NOT ALLOWED

  • Size: Up to 40 people
    • Fixed, board-style table with 17 chairs around the table and 23 chairs distributed around the room
  • A/V:
    • Projector
    • In-room Windows computer
    • Three HDMI inputs (one at the AV credenza, one at the front of the table, one at the rear of the table)
    • Zoom available via in-room computer
  • Other:
    • Credenza
    • Black out curtains
    • Vertical sign stand
    • ADA accessible

Rubenstein Library 349 — Breedlove Conference Room

Caterer meetings / meetings with food NOT ALLOWED

  • Size: Up to 30 people
    • Board-style seating configuration with 20 chairs around the table and 10 chairs distributed around the room.
    • Eight movable tables
  • A/V:
    • Projector
    • In-room Windows computer
    • Two HDMI laptop inputs (one at the AV credenza, one in the floorbox to the rear of the room)
    • Zoom available via in-room computer
    • Panopto recording capability. If/when your request is approved, instructions about scheduling a Panopto recording will be included in a confirmation email.
  • Other:
    • Credenza
    • Black out curtains
    • Vertical sign stand
    • ADA accessible

Rubenstein Library 359 — Gravatt Seminar Room

Caterer meetings / meetings with food NOT ALLOWED

  • Size: Up to 16 people
    • Board-style seating configuration with 16 chairs around the table
  • A/V:
    • Portable flatscreen with HDMI connection
  • Other:
    • Extra table
    • Small end table
    • Black out curtains
    • Vertical sign stand
    • ADA accessible

Bostock Library 121 — Murthy Digital Studio

Caterer meetings / meetings with food NOT ALLOWED

This room is intended to support workshops/group work centered around digital projects and tools.

  • Size: Up to 16 people
  • A/V:
    • Two stationary flatscreens
    • Zoom room functionality with two cameras
    • HDMI laptop connection
    • Wireless display sharing via Zoom
    • Activating the second camera in the room will prevent the HDMI laptop input from functioning. It has no impact on wireless display sharing via Zoom. If intending to use the rear camera in the room, simply do not connect a laptop to the HDMI input.
  • Other:
    • Portable white board (x2)
    • End table (x2)
    • High table (x1)
    • Black out curtains
    • ADA accessible

Bostock Library 127 — The Edge Workshop Room

Caterer meetings / meetings with food NOT ALLOWED

  • Size: Up to 34 people
    • Standard, classroom-style seating configuration
    • Head table with chair
  • A/V:
    • Projector
    • In-room Windows computer
    • HDMI input (located in the middle drawer of the rack of AV equipment)
    • Zoom available via in-room computer
    • As of November 11, 2024, the Edge Workshop Room is in the process of integrating the final components of the AV system. The in-room camera is usable only by the remote control contained in the rack of AV equipment.
  • Other:
    • Rolling podium
    • White board
    • Black out curtains
    • ADA accessible

The Edge regularly hosts workshops, programs, and special events that showcase scholarly research. We are particularly interested in programs that:

  • Engage users in new research methods
  • Engage users with important research issues, such as intellectual property and open access
  • Include researchers across disciplines
  • Showcase research, especially cross-disciplinary research
  • Leverage new technologies
  • Are open to the entire Duke Community

Preference is given to events that align with The Edge's mission to provide a collaborative space for interdisciplinary, data-driven, digitally reliant or team-based research.

Gothic Reading Room, Ahmadieh Family Commons, Edge Lounge, and von der Heyden Pavilion

Available for reservation ONLY for events sponsored by Duke University Libraries or by senior University administration. Reservations must be approved by the University Librarian and Vice Provost for Library Affairs. Staff interested in reserving these spaces may contact lib-spaces@duke.edu.

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