• You can request a reproduction of material you've used in our reading room through your online researcher account.
  • All reproduction orders may incur a fee, which is based on the type of material and the reproduction quality requested. You will be able to pay online with a Mastercard or Visa.
  • Most reproduction requests are delivered 2 to 4 weeks after you have submitted payment.
  • If you want to request a reproduction of material you haven't seen in the reading room, or aren't able to visit in person, please see Making a Remote Reproduction Request.

Placing your reproduction request

Sign in to your researcher account.

You will see a list of your requests. Click on the request for the box or volume that has the material you want to have reproduced. You will then see the request information page. Click the “Request Reproduction” link at the top:

screenshot showing location of link to request a reproduction

This will take you to the reproduction request form. To complete your request, fill out the Reproduction Details and Copyright Agreement/Terms of Use portions at the bottom of the form.

screenshot of reproduction details form

For Reproduction Details, complete the following fields:

Describe your request: Describe the specific material you want reproduced, including folder titles, page numbers, captions, or descriptions of images. Be as specific as possible.

Format: Select the reproduction format you require. Please note that the Rubenstein Library only provides digital copies.

Service Level: Check this box if you are requesting a rush order. Rush orders incur additional charges. If you are requesting a rush order, please complete the deadline field. The Rubenstein Library reserves the right to deny rush requests.

For publication: Check this box if you plan to publish the reproduction. Publication quality scans may require additional consultation with Rubenstein staff. If you plan on publishing, you will need to submit a permission request form.

Special Requests/Questions: Include any additional information about your order for reproduction staff.

If you have previously been in contact with a Rubenstein staff member about your request, please check the box and select the name of the staff member. 

For Copyright Agreement and Terms of Use, read the notice and check the three boxes below it to acknowledge that you have received a notice of copyright restrictions. If you are requesting additional permissions for collections to which the copyright interests have been transferred to Duke University, please submit a Permissions Request Form. For more information on copyright, please visit our Citations, Permissions & Copyright page.

When the form is complete, click Submit Request at the bottom.

Your request is now submitted, and staff will review your request and contact you if any additional information is needed. Once the order has been confirmed with a staff member, we will send you an invoice with instructions on how to submit your payment online. Most reproduction requests are delivered 2 to 4 weeks after you have submitted payment.

After the request is submitted, you can go to your Rubenstein Library account to check the status of your order.